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Procurement Notice Details

Supply of underpressure control and safety valves for the connection of glove boxes with the ventilation installation
Karlsruhe, Germany

Purchaser: European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)

02/06/2015 S104 Commission - Supply contract - Contract notice - Open procedure
I.II.III.IV.VI.
Germany-Karlsruhe: Supply of underpressure control and safety valves for the connection of glove boxes with the ventilation installation

2015/S 104-188189

Contract notice

Supplies

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)
PO Box 2340
For the attention of: Mr A. Jimenez-Segarra
76125 Karlsruhe
GERMANY
Telephone: +49 72479510
E-mail: jrc-itu-procurement@ec.europa.eu
Fax: +49 724795199555
Internet address(es):
General address of the contracting authority: http://itu.jrc.ec.europa.eu/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: Research.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Supply of underpressure control and safety valves for the connection of glove boxes with the ventilation installation.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: European Commission, Institute for Transuranium Elements, Hermann-von-Helmholtz-Platz 1, 76344 Eggenstein-Leopoldshafen, GERMANY.
NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 400 000 and 560 000 EUR
II.1.5)
Short description of the contract or purchase(s)
The contract involves the supply and 24 months of warranty of 10 underpressure regulating valves and 25 underpressure safety valves per year. The installation and connection to the ventilation equipment will be done by ITU staff. For reasons of nuclear safety (potentially contaminated material) the maintenance and eventual repairs will be performed internally at ITU.
Following the upcoming supply of new gas purification systems, this equipment is necessary in order to permit the connection to the glove boxes. Furthermore, because of reasons of fire protection, the current pressure valves (made of PE) have to be replaced against new ones made of stainless steel.
II.1.6)
Common procurement vocabulary (CPV)
42131140, 42131141, 42131147
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
10 underpressure regulating valves and 25 underpressure safety valves per year.
Estimated value excluding VAT:
Range: between 400 000 and 560 000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
As specified in the tender documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate/tenders can be submitted by consortia of 2 or more economic operators ('joint tender'). Each grouping member must submit the necessary documents listed in point III.2.1. The documents requested in points III.2.2 and III.2.3 may be compiled jointly by several members.
Each legal entity will be required to sign the contract in case of award, and shall assume joint and several liability towards the contracting authority for the fulfilment of the terms and conditions of the contract.
Any change in the composition of the consortium during the procurement procedure may lead to the rejection of the corresponding tender. Any change in the composition of the consortium after the signature of the contract may lead to the termination of the contract.
The consortium shall nominate 1 legal entity ('the leader') who will have full authority to bind the consortium and each of its members, and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other entities and also have the right to present the offer on behalf of the group members.
Subcontracting is allowed but the contractor shall retain full liability towards the contracting authority for implementation of the contract.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See technical specifications.
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be eligible to participate in this award procedure, tenderers must not be in any of the exclusion situations referred to in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (OJ L 298 of 26.10.2012). See self-certification model in the invitation to tender dossier. Candidates must also furnish proof of their entry in a professional or trade register.
The tenderer awarded the contract must provide the appropriate proof prior to contract signature in accordance with Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012).
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Proof of the tenderer's overall turnover for the past 3 financial years. The tenderer's average annual turnover must amount to at least 500 000 EUR.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) list of major equivalent deliveries of similar equipment made in the past 3 years. Tenderers must provide at least 3 references proving that they have already successfully carried out equivalent contracts;
(b) proof of the candidate's quality assurance measures in accordance with ISO 9001 (or equivalent quality assurance measures), or proof that the goods are produced in accordance with an industrial quality standard.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/KRU/2015/E.1/0035/OC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.7.2015
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
12.7.2015
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 17.7.2015 - 9:30
Place:
ITU entrance building, Hermann-von-Helmholtz-Platz 1, 76344 Eggenstein-Leopoldshafen, GERMANY.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Commission officials and 1 representative per tenderer.
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
The invitation to tender and any additional information are available in a specially designated section of the contracting authority's website at the following address: http://web.jrc.ec.europa.eu/callsfortender/
In exceptional circumstances, the candidate may contact the contracting authority in writing until at the latest 5 working days prior to the final date for receipt of tenders in order to clarify questions about the contract. If additional information is requested in good time and in accordance with the specifications, it will be made available to all candidates simultaneously on the abovementioned contracting authority's website.
Answers to relevant questions asked and any additional information requested will be published on this website; tenderers are therefore requested to check it regularly. It is the tenderer's responsibility to check for updates and modifications during the tendering period.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
21.5.2015


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