Business
Opportunities /
Tenders
by product
by date
email alerts
Market
Intelligence
Reports
Buyers Guide
by name
by product
post a supplier
Conferences
by category
by date
post a conference
Links
links
Terms of Use
© 2002 NuclearMarket
|Home | Members | Site Map | Advertise | Contact Us|


IMPORTANT NOTE:
The notice below has expired - To receive our email alerts in the future please click here for a free trial.

Procurement Notice Details

Construction of a building for laboratories and office space for the jrc-irmm in geel
Geel, Belgium

Purchaser: European Commission, Joint Research Centre (JRC), Institute for Reference Materials and Measurements (IRMM)

03/06/2015 S105 Commission - Works - Contract notice - Restricted procedure
I.II.III.IV.VI.
Belgium-Geel: Construction of a building for laboratories and office space for the JRC-IRMM in Geel

2015/S 105-189916

Contract notice

Works

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre (JRC), Institute for Reference Materials and Measurements (IRMM)
Retieseweg 111
Contact point(s): Finance and Procurement
For the attention of: Connie Biesmans
2440 Geel
BELGIUM
E-mail: jrc-irmm-procurement@ec.europa.eu
Fax: +32 14584273
Internet address(es):
General address of the contracting authority: http://web.jrc.ec.europa.eu
Electronic access to information: http://web.jrc.ec.europa.eu/callsfortender
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: Research.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Construction of a building for laboratories and office space for the JRC-IRMM in Geel.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: IRMM, Retieseweg 111, 2440 Geel, BELGIUM.
NUTS code BE213
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
The project concerns the construction of a new building for laboratories and office space for scientific policy support activities related to EU food safety and quality legislation carried out by the JRC's Institute for Reference Materials and Measurements (JRC-IRMM) in Geel (Belgium).
The design of the building, carried out by the JRC-IRMM, will be based on the identification of the essential needs and requirements to operate the food safety and quality activities in the future. The pre-design architectural study, in the finalisation stage at present, will minimise energy demands and will implement energy efficiency and low carbon technologies.
Building surface area required:
The planned building will have 3 floors with the following breakdown of surfaces:
total floor area offices: 1 000 m2;
total floor area laboratories: 1 400 m2;
total floor area technical rooms: 316 m2;
total meeting rooms, storage rooms and circulation: 767 m2;
total floor area: 3 483 m2;
parking places: outside the scope of the project.
II.1.6)
Common procurement vocabulary (CPV)
45210000, 45214600, 45214610, 45214620
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Estimated value excluding VAT:
Range: between 8 500 000 and 9 500 000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
To be specified in the tender documents which will be made available only to the selected candidates.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be specified in the tender documents which will be made available only to the selected candidates.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a request to participate either as a sole candidate or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted. The candidate must clearly specify the role of each economic operator — as a sole candidate, as a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity ('the leader') who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Candidates must identify all subcontractors on whose capacities they rely to meet the minimum capacity levels under headings III.2.2 and III.2.3.
Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract. During contract execution any change of subcontractors will be subject to prior written approval of the contracting authority.
A sole candidate or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole candidate or the consortium members, even though part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 80 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the request to participate. The cover letter must give the name of the candidate (including all partners in case of a consortium) and subcontractor(s), including third parties on whose capacities the candidate relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the request to participate, the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Candidates (all partners in case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the candidate in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria:
Candidates will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (OJ L 298 of 26.10.2012). Candidates (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the contracting authority's website indicated in heading I.1) to declare that they are not in any of these situations.
Upon request of the contracting authority the successful tenderer (including all partners in case of a consortium) and all subcontractors identified by the tenderer in accordance with III.1.3 shall provide the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012.
The contracting authority may waive the obligation to submit the required supporting documents if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred.
2. Selection criteria:
Legal capacity:
Candidates (all partners in case of a consortium) shall prove that they have the legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of establishment/incorporation. If the candidate is not required or allowed to register in such a register for reasons related to its statute or legal status, the contracting authority shall accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The following evidence must be provided by each candidate (each partner in case of a consortium) and each subcontractor on whose capacities the candidate relies for meeting the minimum capacity level for economic and financial ability:
1) a statement as to the company's annual overall turnover provided over the past 3 financial years;
2) copy of financial statements (balance sheets, profit and loss accounts and any other related financial information) for the past 3 financial years for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative.
If, for some exceptional reason which the contracting authority considers justified, an economic operator is unable to produce the references required above, he may prove his economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and justification must be provided. The contracting authority reserves the right to request any other document enabling it to verify the economic operator's economic and financial capacity or to seek additional information and/or clarifications by any appropriate means (websites, official bodies, etc.).
The contracting authority may waive the obligation of an economic operator to submit the documentary evidence referred above if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that it complies with the requirements of the present call for tenders. In such a case, the economic operator shall provide reference to the contract and Commission service for which the evidence has been provided.
Minimum level(s) of standards possibly required: The candidate must have a minimum annual turnover of at least 18 000 000 EUR for each of the past 3 years. This minimum will be assessed in relation to the candidate as a whole, including the combined capacities of all partners in case of a consortium and all subcontractors.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) A list of completed similar works carried out (before candidature submission date) in the last 5 years, with a description, contract value, dates and place. The candidate shall demonstrate that he (and his proposed subcontractors for electrical installations and HVAC) have successfully installed similar laboratories with high demands regarding climate control, keeping the ecological footprint as low as possible (Breeam or equivalent).
b) The candidate shall operate a safety management system and provide as proof thereof a certificate drawn up by an independent body or any other evidence of equivalent safety measures attesting the compliance with the minimum level of standards.
c) Designation of the project manager envisaged for the construction works. A CV with details of professional experience are to be provided.
Minimum level(s) of standards possibly required:
a) Based on at least 3 projects the candidate must show that he has experience in the field concerned.
A certificate of successful completion signed by the client must be provided. Reports from Breeam (building research establishment environmental assessment methodology) assessors (or equivalent) must be provided.
b) The safety management system must comply with the VCA ('Veiligheids Certificaat Aannemer') or equivalent certificate requirements.
c) The project manager, at a minimum, must have a degree in engineering (or equivalent for the construction sector) and at least 5 years' professional experience as a building project manager, working on similar projects.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/GEE/2015/D.1/0042/RC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)
Time limit for receipt of tenders or requests to participate
17.7.2015
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
Documents and communications related to this procedure are available free of charge at the following website: http://web.jrc.ec.europa.eu/callsfortender
Any additional information and reply to requests for clarifications will be published on this website. It is therefore the responsibility of economic operators to check this website on a regular basis.
If processing your reply to this contract notice involves the recording and processing of personal data (such as name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, replies to the questions and any personal data requested are required to evaluate your application in accordance with the contract notice and will be processed solely for that purpose by the contracting authority mentioned in heading I.1.
Details concerning the processing of your personal data are available on the privacy statement at: http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf
Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in:
— the Commission Decision 2008/969/EC, Euratom of 16.12.2008 on the Early Warning System for the use of authorising officers of the Commission and the executive agencies (for more information see the privacy statement on http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm), or
— the Commission Regulation (EC, Euratom) No 1302/2008 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm#BDCE).
This procedure is a restricted call for tenders and is divided into 2 stages:
stage 1: in the initial candidature stage any economic operator can participate as candidate. Candidatures are assessed against the minimum legal, financial and technical capacity requirements published in points III.2.1, III.2.2 and III.2.3 of this contract notice;
stage 2: in the subsequent tendering stage only candidates that successfully passed the first stage will be invited, simultaneously and in writing by the contracting authority, to submit a tender that will be evaluated against the award criteria published in the contract notice.
Based on Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 during the 3 years following conclusion of the original contract the contracting authority may use the negotiated procedure without prior publication of a contract notice to procure additional services consisting of the repetition of similar services (up to a maximum of 50 % of the original contract value) from the economic operator to whom the contract is awarded.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
22.5.2015


http://ted.europa.eu/, TED database, © European Communities, 1995-2015.