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Procurement Notice Details

Data management services [radioactive incident monitoring network 4 procurement]
UK

Purchaser: Department of Energy and Climate Change

17/06/2015 S115 Member states - Service contract - Prior Information Notice - Not applicable
I.II.B.III.VI.
United Kingdom-London: Data management services

2015/S 115-208566

Prior information notice

Services

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
Department of Energy and Climate Change
3 Whitehall Place
For the attention of: Jennifer Armstrong
SW1A 2AW London
UNITED KINGDOM
Telephone: +44 3000686120
E-mail: jennifer.armstrong@decc.gsi.gov.uk
Internet address(es):
General address of the contracting authority: www.gov.uk/department-of-energy-climate-change
Further information can be obtained from: The above mentioned contact point(s)
I.2)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)
Main activity
General public services
Environment
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II.B: Object of the contract (Supplies or services)

II.1)
Title attributed to the contract by the contracting authority:
Radioactive Incident Monitoring Network 4 Procurement.
II.2)
Type of contract and place of delivery or of performance
Service category No 27: Other services
II.3)
Information on framework agreement
II.4)
Short description of nature and quantity or value of supplies or services:
Radioactive Incident Monitoring and Information Management System Procurement
Invitation to an event to explain the requirement for a new system, and understand your indicative: costs, timelines, and solutions for procuring the next iteration.
The UK government currently uses two systems, RIMNET and NERIMS. We are investigating merging these systems as part of this procurement.
What is the Radioactive Incident Monitoring Network (RIMNET)?
RIMNET is a system running 24 x 7, with a network of 250 gamma radiation monitoring stations in the UK. It also consists of a resilient computer and communications network over which data and information can be shared with those who may need to use it, primarily in response to a nuclear emergency. RIMNET uses software modelling to predict where any radioactive particles might be distributed in the event of a nuclear emergency, and visualise this using detailed mapping. This information can then be used by radiological experts to assess the impact and decide on an appropriate response.
What is RIMNET for?
RIMNET was originally set up in response to the nuclear event at Chernobyl, to enable the UK to respond to an overseas nuclear accident. However, it is also used to ensure the government can respond to a nuclear emergency in the UK. It does both by:
— Alerting government to abnormal radiation levels in the UK;
— Providing early warning to other countries of nuclear emergencies in the UK (the UK treaty obligations require the UK to do this);
— Providing a database of radiation readings from its beginnings in 1988; and
— Providing specialised data and facilities (including buildings, a resilient communications network and support staff) to help experts make decisions in the event of a nuclear emergency. This includes collecting, analysing and storing data from:
oRadiation monitors;
oAdditional, validated data on radionuclide deposition and uptake in the environment, including in air, water, foodstuffs, animal feed, grass, and people; and
oPredictive dispersion modelling.
What is the Nuclear Emergency Response Information Management System (NERIMS)?
The Ministry of Defence (MoD) uses NERIMS to enable information sharing and management during a defence nuclear emergency. NERIMS provides a global reach which enables the MoD to transmit information about a defence nuclear emergency, from anywhere in the world back to the UK. The MoD also uses some of RIMNET’s mapping capabilities as part of this capability.
What are you asking of me?
We are seeking to assess the feasibility of procuring the next iteration of RIMNET, combined with the capabilities of NERIMS. The main points for you are:
— There is no guarantee that we will go ahead with the procurement, but a major part of the decision on whether or how to proceed will be to ensure we understand the feasibility of the procurement. This means that we need to know:
a) The technologies that you might use;
b) How you would deliver all or part of our requirements;
c) Your likely timelines; and
d) Your likely costs.
For this reason, we wish to invite you to an event (Pre-Market Engagement Day) at which we will:
— Explain the requirements and demonstrate the existing RIMNET and NERIMS systems; and
— Invite your proposals for possible procurement options.
The aim of the day is to gauge the level of interest from suppliers and help us to refine our requirements, delivery models, timelines and budget for any possible procurement.
Possible scope of the procurement
The full requirements will be available prior to the event, but in summary, the system is likely to involve the procurement of:
— Resilient Information Technology and communications infrastructure, including support and maintenance, comprising as a minimum:
a) Servers;
b) User terminals;
c) Data networks;
d) Telephone networks; and
c) Backup power supply equipment;
— Software and software support; including
a) Effective data sharing between central government, local government and the nuclear industry;
b) Dispersion modelling; and
c) Data that is easy to access and visualise, including using mapping;
—Commercial and management arrangements for delivery of all or parts of the resilient infrastructure and software.
Note that the radiation monitors themselves are not in scope.
This may involve 1 or many suppliers. It may involve multiple direct contracts, or a main supplier that subcontracts other parts of the project. The Service Integration and Management (SIAM) function will be separate from the Service Delivery.
Likely procurement timetable
If we proceed with procurement, we are currently planning:
—Late 2016: Contract(s) in place.
—Late 2019: RIMNET 4 operational, (including Ministry of Defence requirements).
II.5)
Common procurement vocabulary (CPV)
72322000, 30210000, 30236200, 50312310, 50312320, 72310000, 72313000, 72314000, 72317000, 72318000, 48600000, 48610000, 50000000, 50312000, 50312100, 50312400, 50312600, 50324100, 50324200, 50331000, 50333000, 50532400, 50600000
II.6)
Scheduled date for start of award procedures
II.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)
Additional information:
Process
The timetable for the Pre-Market Engagement Day is:
— 26.6.2015: Briefing information, including current user requirements (may be adapted after the event), and venue details for the Pre-Market Engagement Day will be issued.
— By 26.6.2015: Confirmation of your attendance is required. Earlier confirmation will be appreciated.
— 23.7.2015: Pre-Market Engagement Day, in Central London, to which you are invited (if there is sufficient interest, we may host a 2nd event.
— 20.8.2015: Final date for accepting written responses from interested suppliers, which include indicative: costs, timelines, and solutions for re-procurement.
At the Pre-Market Engagement Day, we will present an overview of the current systems, requirements, and timelines, give you a short system demonstration, and respond to your questions. If there are commercial sensitivities, we can undertake private discussions with you during the Pre-Market Engagement Day. We would appreciate advance notice that you wish to have a private discussion.
Suppliers are required to express their interest in attending the Pre-Market Engagement Day with a view to providing information about their indicative: costs, timelines, and solutions for re-procurement, by emailing Paul Farthing (email: paul.farthing@decc.gsi.gov.uk), and Jenny Armstrong (email: jennifer.armstrong@decc.gsi.gov.uk), no later than 26.6.2015. In that response, please also provide:
— The names of those that will attend (no more than 2 people); and
— A contact name, email address and telephone number.
We reserve the right to further limit numbers in the event that large numbers seek to attend.
We ask suppliers that will not be attending to respond with a short summary explanation. No response will be assumed to indicate that the supplier is not interested in pursuing this opportunity. All costs incurred in participation will be met by attendees.
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)
Conditions for participation
III.2.1)
Information about reserved contracts
Section VI: Complementary information

VI.1)
Information about European Union funds
VI.2)
Additional information:
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=143504435
GO Reference: GO-2015612-PRO-6676178.
VI.3)
Information on general regulatory framework
VI.4)
Date of dispatch of this notice:
12.6.2015


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