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Procurement Notice Details

Respec — radiological emergency support project for the european commission
Europe

Purchaser: European Commission, Directorate-General for Energy, Directorate D — Nuclear Safety and Fuel Cycle

17/06/2015 S115 Commission - Service contract - Contract notice - Open procedure
I.II.III.IV.VI.
Luxembourg-Luxembourg: Respec — Radiological emergency support project for the European Commission

2015/S 115-207547

Contract notice

Services

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Directorate-General for Energy, Directorate D — Nuclear Safety and Fuel Cycle
1, rue Henri Schnadt, Zone d'activités Cloche d'Or
For the attention of: Costas Constantinou, EUFO 4454
2530 Luxembourg
LUXEMBOURG
Telephone: +352 4301-31833
E-mail: costas.constantinou@ec.europa.eu
Internet address(es):
General address of the contracting authority: http://ec.europa.eu/dgs/energy/tenders/index_en.htm
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Respec — Radiological emergency support project for the European Commission.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Contractor's premises.
NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
The Directorate-General for Energy, Unit D.3, Radiation protection (DG Energy D.3), is responsible for the radiological emergency preparedness arrangements within the European Commission. An important part of these arrangements is the ability to quickly assess possible radiological emergency or emergency threat situations and advise other European Commission services on their seriousness, possible future development and any possible European Union action required.
Unit DG Energy D.3 is strengthening its expertise in the field of radiological emergency management in the Commission. DG Energy D.3 has published this call for tenders in order to make additional support resources available to the DG Energy D.3 emergency team during emergency situations. The unit intends to establish a strong support link between the DG Energy D.3 emergency team and a leading radiological emergency preparedness organisation, 'the contractor'. The support duration is 36 months starting on 1.4.2016. The support is intended to be activated at any time and maintained on a 24-hour basis during an emergency.
II.1.6)
Common procurement vocabulary (CPV)
80511000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The total value of the contract has been estimated at 90 000 EUR.
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See draft contract attached to the tender specifications.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A joint tender is a situation where a tender is submitted by a group of economic operators (consortium). Joint tenders may include subcontractors in addition to the joint tenderers.
In the case of a joint tender, all economic operators in a joint tender assume joint and several liability towards the contracting authority for the performance of the contract as a whole.
These economic operators shall designate one of them to act as leader with full authority to bind the grouping or the consortium and each of its members. It shall be responsible for the receipt and processing of payments for members of the grouping, for managing the service administration and for coordination. The composition and constitution of the grouping or consortium, and the allocation of the scope of tasks amongst the members, shall not be altered without the prior written consent of the Commission.
The tenderers should indicate in their offer whether the partnership takes the form of:
a) a new or existing legal entity which will sign the contract with the Commission in the case of award; or
b) a group of partners not constituting a new legal entity, who via a power of attorney, signed by an authorised representative of each partner (except the lead partner), designate one of the partners as lead partner, and mandate him as lead contractor to sign the contract with the Commission in the case of award.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: — The tenderer's identification form in Annex 1 of the tender specifications shall be filled in and signed by:
• the tenderer (including any member of a consortium or grouping),
• subcontractor(s) whose share of the work represent more than 20 % of the contract.
— In order to prove their legal capacity and their status, all tenderers (including any member of a consortium or grouping) must provide a signed legal entity form with its supporting evidence. The form is available on:
http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm
Tenderers that are already registered in the contracting authority's accounting system (i.e. they have already been direct contractors) must provide the form but are not obliged to provide the supporting evidence.
— If it has not been included with the legal entity form, tenderers must provide the following information:
• for legal persons, a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced,
• for natural persons, where applicable, a proof of registration on a professional or trade register or any other official document showing the registration number.
— The tenderer (only the leader in the case of a joint tender) must provide a financial identification form and supporting documents. The form is available on: http://ec.europa.eu/budget/contracts_grants/info_contracts/index_en.cfm
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In order to prove their economic and financial capacity, the tenderer (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criterion:
— the annual turnover of each of the last 2 financial years equal to or above 45 000 EUR.
The following evidence should be provided:
— copy of the profit & loss account for the last 2 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide one or the other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a. Criteria relating to tenderers:
Tenderers (in the case of a joint tender the combined capacity of all tenderers and identified subcontractors) must comply with the following criteria:
— the tenderer must prove experience in the field of nuclear emergency management or radiation protection with at least 2 projects delivered in this field in the last 3 years with a minimum value for each project of 40 000 EUR,
— the tenderer must prove experience of working in the English language with at least 1 project delivered in the last 3 years showing the necessary language use,
— the tenderer must prove capacity to draft reports in English,
— the tenderer must prove experience of working in EU countries with at least 2 projects delivered in the last 3 years, the combination of which must show the necessary coverage,
— the tenderer must prove experience in data collection, and drafting reports and recommendations.
b. Criteria relating to the team delivering the service:
The team delivering the service should include, as a minimum, the following profiles:
project manager: at least 10 years of experience in project management, including overseeing project delivery, quality control of the delivered service, client orientation and conflict resolution experience in a project of a similar size (at least 100 000 EUR) and coverage with experience in management of a team of at least 10 people;
expert in nuclear emergency management or radiation protection: relevant higher education degree and 3 years' professional experience in the field;
team of experts: collectively the team of experts must have proficient knowledge of 3 EU official languages and the proven ability to collect data and communicate during an emergency. They should have proven competences of all aspects of the nuclear fuel cycle and emergency preparedness and response matters including the ability to communicate information to the public.
The indicative size of the team is 10 members, including the project manager and the expert.
However, the minimum compulsory size of the team, as the selection criterion, is 6 members. In the case the tenderer offers a team of less than 10 members, he must be able to prove the effectiveness of the team and full coverage of tasks under the award criteria under 2.4, in particular award criteria 2 and 3.
c. Evidence:
The following evidence should be provided to fulfil the above criteria:
— list of relevant services provided in the past 3 years, with sums, dates and recipients, public or private. The most important services shall be accompanied by certificates of satisfactory execution, specifying that they have been carried out in a professional manner and have been fully completed,
— the educational and professional qualifications of the persons who will provide the service for this tender (CVs) including the management staff. Each CV provided should indicate the intended function in the delivery of the service.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
ENER/D3/2015-231.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.7.2015 - 16:00
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
31.7.2015 - 16:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 10.8.2015 - 10:00
Place:
European Commission, DG Energy, Euroforum Building, Office 4198, 1, rue Henry Schnadt, Zone d'activités Cloche d'Or, 2530 Luxembourg, LUXEMBOURG.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer.
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
The tender specifications related to this call for tenders can be downloaded on the website of the Directorate-General for Energy at the following address: http://ec.europa.eu/dgs/energy/tenders/index_en.htm
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu/
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu/
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
5.6.2015



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