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Procurement Notice Details

Construction of laboratory wing 'm' at the institute for transuranium elements — supply and installation of plant security technology
Karlsruhe, Germany

Purchaser: European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)

20/06/2015 S118 Commission - Supply contract - Contract notice - Restricted procedure
Germany-Karlsruhe: Construction of laboratory wing 'M' at the Institute for Transuranium Elements — supply and installation of plant security technology

2015/S 118-212388

Contract notice


Directive 2004/18/EC
Section I: Contracting authority

Name, addresses and contact point(s)
European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)
PO Box 2340
For the attention of: Mr A. Jimenez-Segarra
76125 Karlsruhe
Telephone: +49 72479510
Fax: +49 724795199555
Internet address(es):
General address of the contracting authority:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Type of the contracting authority
European institution/agency or international organisation
Main activity
General public services
Other: research establishment.
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

Title attributed to the contract by the contracting authority:
Construction of laboratory wing 'M' at the Institute for Transuranium Elements — supply and installation of plant security technology.
Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: European Commission, Institute for Transuranium Elements, Hermann-von-Helmholtz-Platz 1, 76344 Eggenstein-Leopoldshafen, GERMANY.
NUTS code
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
Information on framework agreement
Short description of the contract or purchase(s)
The Institute for Transuranium Elements intends to construct a separate laboratory and warehouse building on the ITU site as a nuclear installation for handling radioactive substances, authorised in accordance with paragraph 9 of the Atomic Energy Act in conjunction with paragraph 7 of the Radiation Protection Regulation (StrlSchV).
A suitable general contractor is sought for production planning (which partially involves the drafting of pre-inspection documents for experts to carry out preliminary testing), the production with associated inspections conducted by experts, as well as the supply, installation and commissioning (including functional and acceptance tests, also with the involvement of experts) of plant security technology, as well as the preparation of final documentation.
Common procurement vocabulary (CPV)
35120000, 35121000
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
Information about variants
Variants will be accepted: no
Quantity or scope of the contract
Total quantity or scope:
The contract will be in 9 parts:
— heading 1 — physical protection grille and physical security doors,
— heading 2 — expansion of the iris recognition system and related door interlock control via the incorporation of interlocks in M Wing,
— heading 3 — renovation and expansion of the ITU's alarm system,
— heading 4 — renovation and expansion of the ITU's video surveillance system,
— heading 5 — renovation and expansion of the ITU's danger management system,
— heading 6 — physical protection centre installations,
— heading 7 — renovation and expansion of the ITU's electronic access control system,
— heading 8 — renovation of the central technology of outdoor enclosure detection systems,
— heading 9 — replacement of the PPS radio system by a guard patrol system.
Estimated value excluding VAT:
Range: between 2 200 000 and 2 640 000 EUR
Information about options
Options: no
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information

Conditions relating to the contract
Deposits and guarantees required:
As detailed in the specifications.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the specifications.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate or tenders may be submitted by consortia of 2 or more economic operators (joint tender). Each grouping member must submit the necessary documents listed in point III.2.1. However, in the case of a grouping, the documents requested in points III.2.2 and III.2.3 may be compiled jointly by several members.
All legal entities will be required to sign the contract (if awarded it) and will be jointly and severally liable vis-à-vis the contracting authority for fulfilment of the conditions therein.
Any change in the composition of the consortium during the tender procedure may lead to the tender in question being rejected. Any change in the composition of the consortium following contract signature may lead to the termination thereof.
The consortium must nominate a legal entity (lead partner) who will have full authority to bind the consortium and each of its members, be responsible for contract management on behalf of all other members (invoicing, receipt of payments, etc.) and be entitled to submit the tender on behalf of the grouping members.
Subcontracting is permitted. However, the contractor will continue to bear full responsibility vis-à-vis the contracting authority for contract performance.
An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities, irrespective of the legal nature of the links between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment by said entities to make such resources available.
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: see specifications.
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: to be eligible to participate in this award procedure, tenderers must not be in any of the exclusion situations referred to in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (OJ L 298 of 26.10.2012). See self-certification model in the invitation to tender dossier.
Candidates must also provide proof of their entry in a professional or trade register.
The tenderer awarded the contract must provide the appropriate proof prior to contract signature, in accordance with Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012).
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) proof of the tenderer's overall turnover for the past 3 financial years. The tenderer's average annual turnover must amount to at least 1 000 000 EUR. Appropriate banking information or a statement from the tax authorities or a tax adviser must be enclosed.
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) list of major deliveries of this type provided in the past 3 years, together with details of performance timescales, respective order size, and public or private recipients involved. Candidates must provide at least 2 references proving that they have already successfully carried out equivalent contracts in high security areas;
(b) designation of the project manager envisaged for the works. The project manager must have, as a minimum, a degree in engineering (in 1 of the fields required, or equivalent qualifications) and at least 5 years' professional experience as a project manager, working on similar construction projects. Qualifications, professional experience, a CV and details of supervised projects must be provided
Minimum level(s) of standards possibly required:
(c) proof of the candidate's quality-assurance measures in accordance with ISO 9001 (or equivalent quality-assurance measures);
(d) proof that the candidate has a recognised security management system (e.g. SCC, BS OHSAS 18001) or a similar internal system (or equivalent security management measures).
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Staff responsible for the execution of the service
Section IV: Procedure

Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
Award criteria
Award criteria
Lowest price
Information about electronic auction
An electronic auction will be used: no
Administrative information
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.7.2015
Payable documents: no
Time limit for receipt of tenders or requests to participate
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Minimum time frame during which the tenderer must maintain the tender
Conditions for opening of tenders
Section VI: Complementary information

Information about recurrence
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Additional information
The aim of this contract notice is to call on interested parties to submit applications. Only those candidates who are selected on the basis of the requirements detailed in this notice will be requested to submit a tender.
The request to participate and any additional information are available in a specially designated section of the contracting authority's website at the following address:
In exceptional circumstances, the candidate may contact the contracting authority in writing until at the latest 5 working days prior to the final date for receipt of applications in order to clarify the type of contract. If additional information is requested in good time and in accordance with the specifications, it will be made available to all candidates simultaneously on the contracting authority's aforementioned website.
Answers to the relevant questions asked and any additional information requested will be published on this website; candidates are therefore requested to check it regularly. It is the candidate's responsibility to check for updates and modifications during the invitation to tender period.
Procedures for appeal
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100
Lodging of appeals
Precise information on deadline(s) for lodging appeals: appeals can be made to the General Court of the European Union within 2 months of the plaintiff being notified (date of receipt) or, in the absence thereof, of the date on which the relevant circumstances became known to the person in question. Lodging a complaint with the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100
Date of dispatch of this notice:
11.6.2015, TED database, © European Communities, 1995-2015.