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Procurement Notice Details
Laboratory, optical and precision equipments (excl. glasses) [spb/sfx component support structure]
Purchaser: European X-Ray Free-Electron Laser Facility GmbH
30/06/2015 S123 Member states - Supply contract - Contract notice - Open procedure
Germany-Hamburg: Laboratory, optical and precision equipments (excl. glasses)
Section I: Contracting authority
Name, addresses and contact point(s)
European X-Ray Free-Electron Laser Facility GmbH
For the attention of: Mr Florian Guhlmann
Fax: +49 4089981905
General address of the contracting authority: http://www.xfel.eu
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Type of the contracting authority
Other: GmbH: non-profit limited liability company subject to German private law, publicly funded mainly by the Federal Republic of Germany
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Title attributed to the contract by the contracting authority:
SPB/SFX Component Support Structure.
Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: D-22869 Schenefeld.
NUTS code DEF09
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
Information on framework agreement
Short description of the contract or purchase(s)
The scope of work is to design, fabricate, assemble, test, and deliver one Component Support Structure for the SPB/SFX experiments, together with its mounts, mechanics, motors and stages as well as the FEA of the preliminary designs and documentation. Special attention has to be paid to the vibration and stability requirements.
Common procurement vocabulary (CPV)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Information about variants
Variants will be accepted: yes
Quantity or scope of the contract
Total quantity or scope:
Information about options
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
Conditions relating to the contract
Deposits and guarantees required:
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A bidders consortium must fulfil the following requirements:
— The request for participation and the offer are submitted jointly; and
— All members of the consortium are jointly and severally liable.
With its request for participation the bidding consortium also has to describe its members and their responsibilities within the project. Furthermore the bidding consortium also has to specify its motives for the cooperation.
The contracting authority reserves the right to request further documentation in order to verify the legitimacy of the cooperation.
Other particular conditions
The performance of the contract is subject to particular conditions: no
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: — Extract from the Commercial Register;
— Self-declaration that they have not committed proven acts of grave misconduct, which casts doubt on their reliability as a candidate;
— Self-declaration that they have met their obligation to make due payments of taxes and contributions to statutory national insurance.
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — Self-declaration that no bankruptcy proceedings or similar legal proceedings have been initiated against their assets, and no petition for such proceedings has been filed or has been rejected for lack of sufficient assets;
— Self-declaration that they are not in the process of liquidation;
— Self-declaration concerning the economic and financial capabilities of the company, in particular financial statements of the last 3 years, statement of total turnover of the enterprise and turnover with respect to the special type of service which is the subject-matter of the award, each pertaining to the last three financial years.
Information and formalities necessary for evaluating if the requirements are met:
— A conceptual design of the entire system including details as listed in the tender documents;
— FEA of preliminary designs;
— Detailed project schedule for design, manufacture and delivery including review meetings detailed in the specification document;
— Delivery, crane transport and installation concept;
— Company profile including an overview of design, manufacturing and testing capabilities and confirmed capacity of the company to complete the design and manufacture within the declared time schedule;
— References and examples of at least 2 similar large, precision positionable structures for free-electron laser, synchrotron or equivalent requirement scientific instrumentation;
— A list of proposed subcontractors including goods and services supplied by these subcontractors.
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Staff responsible for the execution of the service
Section IV: Procedure
Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
Information about electronic auction
An electronic auction will be used: no
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
Time limit for receipt of tenders or requests to participate
11.8.2015 - 15:00
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Minimum time frame during which the tenderer must maintain the tender
Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
Information about recurrence
This is a recurrent procurement: no
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
A) The offer is to be submitted in written form either by post, by messenger or in person.
b) The contracting authority reserves the right to cancel this call for tender in case of an objective cause. Indemnity claims are excluded.
c) Tenderers, who have not submitted the required documents of sec. III of this public notice, can be excluded from the further tendering procedure. The contracting authority reserves the right, to request missing documents. However, tenderers can not rely on a subsequent filing.
All applications for participation must be submitted in a duly sealed envelope with the following information on the envelope:
Submission — Bitte nicht öffnen!
Abgabefrist: 11.08.2015, 15:00 Uhr
The requests to participate have to be adressed to:
European X-Ray Free-Electron Laser Facility GmbH
Procurement Group, z.H. Florian Guhlmann
c/o DESY Poststelle
Procedures for appeal
Body responsible for appeal procedures
Vergabekammer des Bundes beim Bundeskartellamt
Kaiser-Friedrich Str. 16
Lodging of appeals
Precise information on deadline(s) for lodging appeals: The time limit for appeal is regulated under sec.107para. 3 GWB, see link:
unofficial English translation:
The application is inadmissible if:
1. the applicant became aware of the violation of provisions governing the awarding of public contracts during the award procedure and did not object to the contracting entity without undue delay,
2. violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application,
3. violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application,
4. more than 15 calendar days have expired since receipt of notification from the contracting entity that it is unwilling to redress the complaint.
Sentence 1 shall not apply to an application under § 101b (1) no. 2 to have the award contract declared ineffective. § 101a (1) sentence 2 shall remain unaffected. Further Information to the time limit for appeal under sec. 107 para. 3 GWB can be obtained by the abovementioned body (see sec. VI.4.1 of this public notice).
Service from which information about the lodging of appeals may be obtained
Date of dispatch of this notice:
http://ted.europa.eu/, TED database, © European Communities, 1995-2015.