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Procurement Notice Details

Works contract for roof finishing and installation of a canopy for building 313 of the jrc — institute for energy and transport site in petten
Petten, The Netherlands

Purchaser: European Commission, Joint Research Centre, Institute for Energy and Transport

02/07/2015 S125 Commission - Works - Contract notice - Restricted procedure
I.II.III.IV.VI.
Netherlands-Petten: Works contract for roof finishing and installation of a canopy for building 313 of the JRC — Institute for Energy and Transport site in Petten

2015/S 125-228600

Contract notice

Works

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre, Institute for Energy and Transport
PO Box 2, 1755 ZG Petten, Westerduinweg 3
Contact point(s): Lino Vuskovic
For the attention of: Unit B.10 — Resource Management Petten
1755 LE Petten
NETHERLANDS
E-mail: jrc-iet-procurement@ec.europa.eu
Fax: +31 224565607
Internet address(es):
General address of the contracting authority: http://ec.europa.eu/jrc/en/institutes/iet
Electronic access to information: http://www.jrc.ec.europa.eu/callsfortender
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: Research.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Works contract for roof finishing and installation of a canopy for building 313 of the JRC — Institute for Energy and Transport site in Petten.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: On the site of the Joint Research Centre, Institute for Energy and Transport, Westerduinweg 3, 1755 LE Petten, NETHERLANDS.
NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
Roof finishing works (about 275 metres of eaves) of building 313 associated with ageing of the building and the wear on these parts of the roof, resulting in leaks. In addition, the installation of a canopy is foreseen to prevent rain from falling into the building.
II.1.6)
Common procurement vocabulary (CPV)
45260000, 45312311, 45421144
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The estimated indicated contract value excludes 10 % for contingencies.
Estimated value excluding VAT:
Range: between 65 000 and 75 000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 4 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
To be specified in the tender documents which will only be made available to the selected candidates.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be specified in the tender documents which will only be made available to the selected candidates.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a request to participate either as a sole candidate or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted.
The candidate must clearly specify the role of each economic operator — as a sole candidate, as a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Candidates must identify all subcontractors on whose capacities they rely to meet the minimum capacity levels under headings III.2.2 and III.2.3.
Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract. During contract execution any change of subcontractors will be subject to the prior written approval of the contracting authority.
A sole candidate or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole candidate or the consortium members, even though it is part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 70 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the request to participate. The cover letter must give the name of the candidate (including all partners in the case of a consortium) and subcontractor(s), including third parties on whose capacities the candidate relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the request to participate, the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Candidates (all partners in the case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the candidate in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Exclusion criteria:
Candidates will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Candidates (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the contracting authority's website indicated in heading I.1) to declare that they are not in any of these situations.
The contracting authority reserves the right to verify all information contained in the declaration(s) by requiring the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 from the successful tenderer (including all partners in the case of a consortium) and all subcontractors identified in accordance with III.1.3.
The contracting authority may waive the obligation to submit the required supporting documents if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Selection criteria:
Candidates must comply with the following criteria:
— annual turnover meeting the minimum capacity level,
— financial viability sufficient to undertake and perform the contract.
The following evidence must be provided by each candidate (each partner in the case of a consortium) and each subcontractor on whose capacities the candidate relies for meeting the minimum capacity level for economic and financial ability:
1) copy of financial statements (balance sheets, profit and loss accounts and any other related financial information) for the past 2 financial years for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative. If the provided documents show net loss in any of the requested years, the economic operator must furnish another document as proof of its financial and economic capacity, such as appropriate bank references or a letter/statement by certified auditors attesting to the economic operator's financial stability, proof of professional risk insurance, or an appropriate guarantee from a third party (e.g. the parent company);
2) a statement as to the economic operator's annual turnover and the annual turnover in the field covered by the contract, over the past 2 financial years for which accounts have been closed.
— If, for some exceptional reason which the contracting authority considers justified, an economic operator is unable to produce the references required above, he may prove his economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and justification must be provided. The contracting authority reserves the right to request any other document enabling it to verify the economic operator's economic and financial capacity or to seek additional information and/or clarifications by any appropriate means (websites, official bodies, etc.).
The contracting authority may waive the obligation of an economic operator to submit the documentary evidence referred above if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that it complies with the requirements of the present call for tenders. In such a case, the economic operator shall provide reference to the contract and Commission service for which the evidence has been provided.
The contracting authority reserves the right not to select a candidate where the evidence provided gives rise to major concerns on its financial viability to perform the contract and the candidate has failed to mitigate these concerns by submitting observations or other evidence of financial viability.
Minimum level(s) of standards possibly required: The average annual turnover for the past 2 financial years must be at least 100 000 EUR.
This minimum will be assessed in relation to the candidate as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Selection criteria:
Candidates must comply with the following criteria:
(1) experience in the field of roof finishing proven by an extract from a trade or professional register, or an equivalent proof of establishment, and a list of similar (in value, scope and complexity) contracts completed in the 5 years preceding the deadline date for submitting requests to participate. The list of past contracts shall include details of their start and end dates, total contract amount and scope, role and amount invoiced by the economic operator. In the case of contracts still ongoing, only the portion completed during the reference period will be taken into consideration;
(2) candidates must appoint at least 1 person who must be on site on a daily and full-time basis while works are being carried out and acts as the person responsible for performance (foreman). The CV of the proposed person (preferably in Europass format) must be provided in order to confirm that the minimum requirements have been met. The precise contractual link with the tenderer must be specified. It is reminded that freelancing qualifies as subcontracting (see point III.1.3).
In the case of a consortium or subcontracting, the evidence requested must be provided by those consortium partners/subcontractors on whose capacity the candidate relies to satisfy the minimum capacity levels.
Minimum level(s) of standards possibly required:
The minimum capacity levels will be assessed in relation to the candidate as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
With regard to 1):
a minimum of 1 contract for similar roof finishing work should be provided. A certificate of successful completion signed by the client must be provided.
With regard to 2):
the person(s) proposed as responsible for performance must have:
— at least 3 years' professional experience as a person responsible for the performance of construction projects,
— a valid full construction-sector safety certificate (Volledig Veiligheidscertificaat voor Aannemerij — VCA-VOL) (or equivalent). A copy of this certificate or equivalent document must be enclosed with the tender,
— command of spoken English to at least B2 level in accordance with the ‘Common European framework of reference for languages’. The exact level of proficiency must be stated on the CV.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/PTT/2015/F.1/0039/RC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
5.8.2015
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
Documents and communication related to this procedure are available free of charge at the following website:
http://web.jrc.ec.europa.eu/callsfortender (search by the procedure reference number given in heading IV.3.1). Any additional information and reply to requests for clarifications will be published there. It is therefore the responsibility of economic operators to check the website on a regular basis.
An information session meeting is envisaged, the details of this information session will be provided in the second stage of the restricted procedure.
1) The aim of this notice is to select candidates who, in the second stage of the restricted procedure, will receive the tender documents (including technical specifications and draft contract) and be invited to tender.
2) Interested parties are requested to strictly observe the conditions listed in headings III.1 and III.2 when submitting their requests to participate, namely:
— to submit their applications before the deadline indicated in heading IV.3.4 by post/courier/hand delivery to the address given in heading I.1,
— to enclose all documents and information required under headings III.1 and III.2. In particular, the declaration on honour (template available on the contracting authority's website) required under heading III.2.1 must be duly filled in and signed by the legal representative.
(3) If processing your reply to this contract notice involves the recording and processing of personal data (such as name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, replies to the questions and any personal data requested are required to evaluate your application in accordance with the contract notice and will be processed solely for that purpose by the contracting authority mentioned in heading I.1.
Details concerning the processing of your personal data are available on the privacy statement at:
http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf
Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in:
— Commission Decision 2008/969/EC, Euratom of 16.12.2008 on the Early Warning System for the use of authorising officers of the Commission and the executive agencies (for more information see the privacy statement on http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm), or
— Commission Regulation (EC, Euratom) No 1302/2008 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm#BDCE).
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
22.6.2015


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