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Procurement Notice Details
Insc — enhancing the capacity and effectiveness of the vietnam agency for radiation and nuclear safety and its technical support organisation/s — vn3.01/13
Purchaser: European Union, represented by the European Commission, on behalf of and for the account of the partner country
03/07/2015 S126 External aid programmes - Service contract - Contract notice - Restricted procedure
Vietnam-Hanoi: INSC — Enhancing the capacity and effectiveness of the Vietnam Agency for Radiation and Nuclear Safety and its technical support organisation/s — VN3.01/13
Service contract notice
Location — Vietnam
INSC — Instrument for Nuclear Safety Cooperation.
European Union, represented by the European Commission, on behalf of and for the account of the partner country, Hanoi, SOCIALIST REPUBLIC OF VIETNAM.
Nature of contract:
— Further development of the legal and regulatory framework for nuclear safety in accordance with best international standards and practice and on a timescale consistent with the planned use of nuclear energy in Vietnam.
— Further development of the quality management system for use by the regulatory body in fulfilling its functions of assessing and verifying the safety of nuclear installations (including internal regulatory guides and procedures).
— Further development of capabilities within Varans and its TSOs to perform and/or to commission independent reviews and assessments of safety submissions for nuclear power plants in accordance with best international standards and practice.
— Further refining of the human resources development plan for Varans and its TSOs such that it is fully commensurate with the anticipated level and timing of the introduction and use of nuclear energy in Vietnam, and establishment of a sustainable training programme capable of delivering the goals of the human resources development plan.
— Development of a comprehensive system for nuclear safeguards in Vietnam.
— To assist Varans and its TSOs with communication about its role and responsibilities.
Number and titles of lots:
No, 1 lot only.
2 000 000 EUR.
Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
Participation is open to all natural persons who are nationals and legal persons (participating either individually or in a grouping (consortium) of tenderers) which are effectively established in a Member State of the European Union or in an eligible country or territory as defined under Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
Subcontracting is allowed.
Number of candidates to be shortlisted:
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
Provisional date of invitation to tender:
Provisional commencement date of the contract:
Initial period of implementation of tasks:
Selection and award criteria
Same criteria for legal and natural persons.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided:
1. the average annual turnover of the candidate for the last 3 complete accounting years (2012, 2013, 2014) must exceed 2 000 000 EUR. Please adapt the table in the ‘standard application form’ accordingly.
2) Professional capacity of candidate (based on items 4 and 5 of the application form):
The candidate must have a minimum of 40 permanent staff each year for the current year and the 2 previous years (2013, 2014) with a total of at least:
1. 30 permanent staff in the field of nuclear safety assessment directly supporting the licensing or regulation activities of an EU nuclear safety authority; and
2. 10 permanent staff performing licensing or regulation activities at an EU nuclear safety authority.
Please adapt the table 4 ‘Staff’ of the application form in order to reflect the number of staff for each field.
3) Technical capacity of candidate (based on items 5 and 6 of the application form):
1. the candidate has successfully implemented as leader (i.e. implementation of a minimum of 50 % of the project budget by the candidate) at least 1 project in the field of nuclear safety assessment and/or technical support activities directly supporting licensing or regulation activities of an EU nuclear safety authority (with a project budget of at least 500 000 EUR). The projects proposed must have been implemented in the EU and together must demonstrate that the candidate has experience in at least 3 of the following technical areas:
— establishment of the legal framework for radioactive waste management and disposal, remediation, decommissioning, site release and clearance of material,
— development of safety regulations on radioactive waste management and disposal, remediation, decommissioning, site release and clearance of material,
— safety assessment of radioactive waste disposal facilities,
— design review and/or licensing of radioactive waste disposal facilities,
— inspection of radioactive waste disposal facilities during their construction, operation and closure phases,
— provision of training to nuclear regulatory authority personnel in the field of radioactive waste management and disposal, decommissioning and remediation;
2. the candidate has proven experience in projects in the field of capacity building and transferring EU nuclear safety expertise as well as know-how to organisations in other countries.
Projects used as reference for criteria 21.3.1 and 21.3.2 must have been implemented at any moment in the past 3 years from the submission deadline (August 2012 to August 2015).
This means that the project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case, the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In the case of projects still ongoing, only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
In this case, a precise budget and a description of the tasks which were implemented during the reference period (up to August 2015) shall be added in the detailed description of the project in the application form. Please adapt the table in the submission form accordingly.
If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed (including the starting and end date) must be clear from the documentary evidence, together with a description of the nature of the services provided, if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:
(1) the highest number of technical areas for which the candidate has references meeting criterion 21.3.1;
(2) in the case of ‘ex aequo’ eligible candidates in the 8th position, the highest number of projects meeting criterion 21.3.2.
Best value for money.
Deadline for receipt of applications:
21.8.2015 (16:00), CET.
Any application received by the contracting authority after this deadline will not be considered.
Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address: http://ec.europa.eu/europeaid/prag/annexes.do?group=B
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
How applications may be submitted:
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by recorded delivery (official postal service) to:
European Commission, Directorate-General for International Cooperation and Development, Unit B6, EuropeAid/136678/DH/SER/VN, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM. Tel. +32 22997916,
— or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
European Commission, Directorate-General for International Cooperation and Development, Unit B6, EuropeAid/136678/DH/SER/VN, avenue du Bourget 1, Office J-59, 01/033, 1140 Brussels, BELGIUM. Tel. +32 22997916.
N.B.: this department is open from 8:00 to 17:00 from Monday to Thursday and from 8:00 to 16:00 on Friday. It is closed on Saturdays, Sundays and Commission holidays.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
All written communication for this tender procedure and contract must be in English.
Date of publication of prior information notice:
Notice number in OJ: 2015/S 25-040961.
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Council Regulation (Euratom) No 237/2014 of 13.12.2013 establishing an Instrument for Nuclear Safety Cooperation. See Annex A2 of the ‘Practical Guide’.
For further information about the eligibility rules, please consult Annex A2a ‘Eligibility programmes 2014–2020’ to the ‘Practical Guide’:
Contact mailbox: email@example.com
http://ted.europa.eu/, TED database, © European Communities, 1995-2015.