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Procurement Notice Details

Mirrors [b21 focusing toriodal mirror - design/supply]
Didcot, UK

05/09/2015 S172 Member states - Supply contract - Contract notice - Open procedure
I.II.III.IV.VI.
United Kingdom-Didcot: Mirrors

2015/S 172-312199

Contract notice

Supplies

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
Diamond Light Source Ltd
Diamond House, Harwell Science and Innovation Campus
Contact point(s): DLS Procurement
For the attention of: Sue Blake / Alison Roblin
OX11 0DE Didcot
UNITED KINGDOM
Telephone: +44 1235778167
E-mail: procurement@diamond.ac.uk
Fax: +44 1235778212
Internet address(es):
General address of the contracting authority: www.diamond.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
Body governed by public law
I.3)
Main activity
Other: scientific research facilty
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
B21 Focusing Toriodal Mirror (DLSITT0388).
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKJ14
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
The scope of the contract is to design, manufacture, supply, test, deliver, subject to a performance specification a focusing toroidal mirror optic for the DLS Beamline B21.
II.1.6)
Common procurement vocabulary (CPV)
38622000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: yes
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The toroidal mirror optic will be manufactured from a single crystal silicon block along the length of which a toroidal groove of specified width and radius is to be ground and polished into the flat top face.
The inside of the toroidal groove will be coated with rhodium to increase the reflectivity. The surrounding area of the top surface will also be coated with rhodium to provide a conductive surface for the installation of temperature sensors.
The toroidal mirror optic must fit into the existing vacuum vessel at B21 in which a cylindrically bent vertical focusing mirror is currently placed. The toroidal mirror optic must fit onto the same mounting assembly that now holds the current mirror. The assembly includes motors for height, pitch and bending radius adjustment and a gravity compensator consisting of 4 independent manually adjustable support pillars. A separate motorised horizontal stage and a separate motorised yaw adjustment will be designed in-house and will not form part of this tender. Note that the toroidal mirror is located downstream from a set of diamond filters and a double multilayer monochromator (not in this tender).
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 17 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)
Economic and financial ability
III.2.3)
Technical capacity
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 40
2. Technical quality. Weighting 30
3. Experience and capacity. Weighting 20
4. Commercial. Weighting 5
5. Delivery. Weighting 3
6. DLS support effort. Weighting 2
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
DLSITT0388
IV.3.2)
Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 117-211068 of 19.6.2015
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.10.2015 - 00:00
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
6.10.2015 - 00:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 7.10.2015 - 00:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of the DLS Procurement Team.
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
To request the tender documents, please complete our registration form (quoting the reference number DLSITT0388) on the following website location:
http://www.diamond.ac.uk/Home/Procurement/
In order to be considered, your response should arrive no later than midnight on Tuesday, 6.10.2015. This can be emailed to: diamondtenders@diamond.ac.uk before the tender deadline. An original plus 2 certified copies of your tender should also be sent to: Sue Blake at the address in Section I.1)
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Diamond Light Source Ltd
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Diamond Light Source will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
Date of dispatch of this notice:
2.9.2015


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