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Procurement Notice Details

Laboratory, optical and precision equipments (excl. glasses) [klystrons along with magnet circuit assemblies and associated x-ray shielding]

Purchaser: UK Shared Business Services Ltd

09/09/2015 S174 Member states - Supply contract - Contract notice - Open procedure
United Kingdom-Swindon: Laboratory, optical and precision equipments (excl. glasses)

2015/S 174-316182

Contract notice


Directive 2004/18/EC
Section I: Contracting authority

Name, addresses and contact point(s)
UK Shared Business Services Ltd
North Star House
For the attention of: Peter Clarke
SN2 1FF Swindon
Telephone: +44 1235446795
Internet address(es):
General address of the contracting authority:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Crown Commercial Service
Internet address:
Type of the contracting authority
Body governed by public law
Main activity
Other: Public Procurement
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Science & Technology Facilities Council
Rutherford Appleton Laboratory (near Oxford)
OX11 0QX Harwell
Section II: Object of the contract

Title attributed to the contract by the contracting authority:
UKSBS RE150350.
Type of contract and location of works, place of delivery or of performance
NUTS code UKD21
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
Information on framework agreement
Short description of the contract or purchase(s)
UK Shared Business Services Ltd as the Contracting Authority is putting in place a contract for the Science & Technology Facilities Council for the manufacture, testing, delivery and documentation of a klystron and associated circuit including x-ray shielding.
Common procurement vocabulary (CPV)
38000000, 42900000
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
Information about variants
Variants will be accepted: no
Quantity or scope of the contract
Total quantity or scope:
Klystron Requirement.
STFC requires a minimum of 1 (with an option for up to 3) klystrons along with magnet circuit assemblies and associated x-ray shielding, capable of delivering at least 70 MW of RF peak power with a pulse width of up to 3 μs and capable of repetition rates up to 400 Hz to be incorporated within a klystron modulator for the CLARA Linac structures 2, 3 and 4. However, it should be noted that these conditions may not all be required at the same time.
About UK Shared Business Services.
Putting the business into shared services UK.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams. UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013. Our Customers Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CSS — previously Government Procurement Service) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government.
UK SBS currently manages 700 000 000 GBP expenditure for its Customers, our growth projections anticipate this will rise to 1 000 000 000 GBP in 2013/14. Important information From the 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement.
The link below to the website provides information on the new GSC:
Estimated value excluding VAT:
Range: between 250 000 and 900 000 GBP
Information about options
Options: no
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information

Conditions relating to the contract
Deposits and guarantees required:
Participants will be advised if this necessary during the procurement.
Parent company and / or other guarantees of performamnce and financial liability may be required, if considered appropriate.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bids to be priced in £ GBP.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any consortium to have a designated lead service
provider, all members will have joint and several
liability in respect of the obligations and liabilities to
the contract.
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater
transparency across its operations to enable the
public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, government has made the following commitments with regard to procurement and contracting:
All new central government ICT contracts over the
value of 10 000 GBP to be published in full online
from July 2010
All new central government sourcing documents for
contracts over GBP10,000 to be published on a single website from September 2010, with this information to be made available to the public free of charge.
New items of central government spending over 25 000 GBP to be published online from November 2010.
All new central government contracts to be published in full from January 2011.
Suppliers and those organisations looking to bid for
public sector contracts should be aware that if they
are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions
will be made to some contracts before they are
published in order to comply with existing law and for the protection of national security.
Service providers must clearly demonstrate recent
successful experience in similar projects and
Potential suppliers will be excluded if one of the
following applies, the supplier is in a state of
bankruptcy, insolvency, compulsory winding up,
administration, receivership, composition with
creditors or any analogous state or subject to relevant proceedings, has been convicted of a criminal offence related to the business of professional misconduct, has committed an act of grave misconduct in the course of business has not fulfilled obligations relating to the payment of taxes is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as
amended (implementing Title II, Chapter V11,
Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Request for Proposal.
This procurement will be managed electronically via
the Crown Commercial Service's e-Sourcing Suite.
To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing
Suite, this can be done online at by
following the link ‘Register for CCS eSourcing’.
Please note that, to register, Bidders must have a
valid DUNS number (as provided by Dun and
Bradstreet) for the organisation which you are
registering, who will be entering into a contract if
invited to do so.
Full instructions for registration and use of the system can be found at
Once you have registered on the eSourcing Suite, a
registered user can express an interest for a specific procurement. This is done by emailing
Your email must clearly state:
the name and reference for the procurement you wish to register for;
the name of the registered supplier;
the name and contact details for the registered
individual sending the email.
Crown Commercial Service (CCS) will process the
email and then enable the Bidder to access the
procurement online via the e-Sourcing Suite.
The registered user will receive a notification email toalert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these
emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing
Suite please contact Crown Commercial Service
(CCS) Helpdesk: Freephone: +44 3450103503
Training support to respond to a requirement is
available to bidders at
Responses must be published by the date in IV.3.4.
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006,
as amended (implementing Title II, Chapter V11,
Section 2 of Directive 2004/18/EC), on the basis of information provided in response to Request for Proposal.
The sourcing documents can be accessed at: using the
instructions detailed in III.2.1
We will also require to see at least one of the following documents
Note — if you have been trading for more than 3 years we will require you to produce Document 1
Document 1 — A copy of your audited accounts for the most recent two years.
Document 2 — A statement of your turnover, profit &
loss account and cash flow for the most recent year of trading
Document 3 — A statement of your cash flow forecast
for the current year and a bank letter outlining the
current cash and credit position.
Document 4 — Alternative means of demonstrating
financial status if trading for less than a year
Document 5 — Parent Company accounts
(if applicable)
Document 6 — Deeds or guarantee
Document 7 — Accountants references
Document 8 — Management accounts
Document 9 — Financial projections including cash flow forecasts
Document 10 — Details and evidence of previous
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006,
as amended (implementing Title II, Chapter V11,
Section 2 of Directive 2004/18/EC), on the basis of information provided in response to Request for Proposal.
The sourcing documents can be accessed at: using the
instructions detailed in III.2.1
The Contracting Authority may have regard to any of
the following means in its assessment:
(a) a list of the works carried out over the past five
years or goods and services carried out in the past
three years, accompanied by certificates of
satisfactory execution for the most important works.
These certificates shall indicate the value, date and
site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the
competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and
measures used by the supplier or service provider for ensuring quality and the undertaking's study and
research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of
the service provider or contractor and/or those of the
undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services
contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of
the service provider or contractor and the number of
managerial staff for the last three years;
(i) a statement of the tools, plant or technical
equipment available to the service provider or
contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the
authenticity of which must be certified if the
contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Execution of the service is reserved to a particular profession: no
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure

Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
Award criteria
Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
Information about electronic auction
An electronic auction will be used: no
Administrative information
File reference number attributed by the contracting authority:
UKSBS RE150350
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.10.2015 - 14:00
Payable documents: no
Time limit for receipt of tenders or requests to participate
9.10.2015 - 14:00
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 9.10.2015 - 14:00
Electronically, via web-based portal.
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information

Information about recurrence
This is a recurrent procurement: no
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Additional information
The Contracting Authority expressly reserves
the right
(i) not to award any contract as a result of the
procurement process commenced by publication of
this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a
Contract with the successful supplier, this does not
mean that there is any guarantee of subsequent
contracts being awarded.
Any expenditure, work or effort undertaken prior to
contract award is accordingly a matter solely for the
commercial judgement of Bidders.
The value provided in Section II.1.4 is only an
estimate. We cannot guarantee to Bidders any
business through this agreement.
Procedures for appeal
Body responsible for appeal procedures
Lodging of appeals
Service from which information about the lodging of appeals may be obtained
UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
Internet address:
Date of dispatch of this notice:
4.9.2015, TED database, © European Communities, 1995-2015.