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Procurement Notice Details
Supply and installation of an environmental monitoring system
Purchaser: European Commission, Joint Research Centre, Institute for Reference Materials and Measurements
10/09/2015 S175 Commission - Supply contract - Contract notice - Open procedure
Belgium-Geel: Supply and installation of an environmental monitoring system
Section I: Contracting authority
Name, addresses and contact point(s)
European Commission, Joint Research Centre, Institute for Reference Materials and Measurements
Contact point(s): Aline Loucas
For the attention of: Finance and Procurement
Fax: +32 145841764
General address of the contracting authority: http://web.jrc.ec.europa.eu
Electronic access to information: http://web.jrc.ec.europa.eu/callsfortender/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Type of the contracting authority
European institution/agency or international organisation
General public services
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
Title attributed to the contract by the contracting authority:
Supply and installation of an environmental monitoring system.
Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: European Commission, Joint Research Centre, Institute for Reference Materials and Measurements, Retieseweg 111, 2440 Geel, BELGIUM.
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
Information on framework agreement
Short description of the contract or purchase(s)
In order to comply with the national, international regulations, ICRP60 recommendations and Council Directive 2013/59/Euratom of 5.12.2013 laying down basic safety standards for protection against the dangers arising from exposure to ionising radiation, and repealing Directives 89/618/Euratom, 90/641/Euratom, 96/29/Euratom, 97/43/Euratom and 2003/122/Euratom and because of ageing of the existing environmental monitoring system, the JRC-IRMM wants to renew the total system by state of the art, with up-to-date equipment and installations.
Common procurement vocabulary (CPV)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
Information about variants
Variants will be accepted: no
Quantity or scope of the contract
Total quantity or scope:
See tender documents.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 EUR
Information about options
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Conditions relating to the contract
Deposits and guarantees required:
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a tender either as a sole tenderer or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted.
The tenderer must clearly specify the role of each economic operator — as a sole tenderer, a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Tenderers must give an indication of the proportion of the contract that they intend to subcontract. They must also identify all subcontractors:
— on whose capacities they rely to meet the minimum capacity levels under headings III.2.2 and III.2.3;
— whose individual share of the contract is above 20 %, or
— all subcontractors when the total subcontracted amount is above 60 % of the total contract value.
Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract as specified in the tender.
During contract execution any change of subcontractors will be subject to prior written approval of the contracting authority.
A sole tenderer or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole tenderer or the consortium members, even though part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 80 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the tender. The cover letter must give the name of the tenderer (including all partners in the case of a consortium) and subcontractor(s), including third parties on whose capacities he relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Tenderers (all partners in the case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
Other particular conditions
The performance of the contract is subject to particular conditions: no
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria:
Tenderers will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Tenderers (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the contracting authority's website indicated in heading I.1) to declare that they are not in any of these situations.
Upon request of the contracting authority the successful tenderer (including all partners in the case of a consortium) and all subcontractors identified by the tenderer in accordance with III.1.3 shall provide the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012.
The contracting authority may waive the obligation to submit the required supporting documents if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred.
2. Selection criteria:
Tenderers (all partners in the case of a consortium) shall prove that they have the legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of establishment/incorporation. If the tenderer is not required or allowed to register in such a register for reasons related to its statute or legal status, the contracting authority may accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must comply with the following criteria:
— annual turnover meeting the minimum capacity level,
— financial viability sufficient to undertake and perform the contract.
The following evidence must be provided by each tenderer (each partner in the case of a consortium) and each subcontractor on whose capacities the tenderer relies for meeting the minimum capacity level for economic and financial ability:
(1) copy of financial statements (balance sheets, profit and loss accounts and any other related financial information) for the past 3 financial years for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative. If the provided documents show net loss in any of the requested years, the economic operator must furnish another document as proof of its financial and economic capacity, such as appropriate bank references or a letter/statement by certified auditors attesting to the economic operator's financial stability, proof of professional risk insurance, or an appropriate guarantee from a third party (e.g. the parent company);
2) a statement as to the economic operator's annual turnover and the annual turnover in the field covered by the contract, over the past 3 financial years for which accounts have been closed.
— If, for some exceptional reason which the contracting authority considers justified, an economic operator is unable to produce the references required above, he may prove his economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and justification must be provided. The contracting authority reserves the right to request any other document enabling it to verify the economic operator's economic and financial capacity or to seek additional information and/or clarifications by any appropriate means (websites, official bodies, etc.).
The contracting authority may waive the obligation of an economic operator to submit the documentary evidence referred above if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that it complies with the requirements of the present call for tenders. In such a case, the economic operator shall provide reference to the contract and Commission service for which the evidence has been provided.
Minimum level(s) of standards possibly required: The annual turnover for the past 3 financial years must be at least 500 000 EUR.
This minimum will be assessed in relation to the tenderer as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
Information and formalities necessary for evaluating if the requirements are met:
A list of similar (in value, scope and complexity) contracts completed in the 5 years preceding the tender deadline. The list of past contracts shall include details of their start and end dates, total contract amount and scope, role and amount invoiced by the economic operator. In the case of contracts still ongoing only the portion completed during the reference period will be taken into consideration.
Minimum level(s) of standards possibly required:
The minimum capacity levels will be assessed in relation to the tenderer as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
Minimum 3 references must be provided.
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Staff responsible for the execution of the service
Section IV: Procedure
Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
Information about electronic auction
An electronic auction will be used: no
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
Time limit for receipt of tenders or requests to participate
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 21.10.2015 - 10:00
European Commission, JRC-IRMM, Retieseweg 111, 2440 Geel, BELGIUM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Max. 1 authorised representative can attend the opening session. The request must be sent to email@example.com at least 2 days prior to the opening.
Section VI: Complementary information
Information about recurrence
This is a recurrent procurement: no
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Documents and communications related to this procedure are available free of charge at the following website:
Any additional information and reply to requests for clarifications will be published on this website. It is therefore the responsibility of economic operators to check this website on a regular basis.
An information session meeting is envisaged, the details of which are set out in the invitation letter to this procedure.
Procedures for appeal
Body responsible for appeal procedures
rue du Fort Niedergrünewald
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
Date of dispatch of this notice:
http://ted.europa.eu/, TED database, © European Communities, 1995-2015.