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Procurement Notice Details

Supply of a liquid nitrogen cryo-transfer holder
Ispra, Italy

Purchaser: European Commission, Joint Research Centre (JRC)

17/09/2015 S180 Commission - Supply contract - Contract notice - Open procedure
Italy-Ispra: Supply of a liquid nitrogen cryo-transfer holder

2015/S 180-326135

Contract notice


Directive 2004/18/EC
Section I: Contracting authority

Name, addresses and contact point(s)
European Commission, Joint Research Centre (JRC)
via E. Fermi 2749, TP 582
Contact point(s): B.5 Finance and Procurement Unit — Ispra
For the attention of: Nina Faggion Robertsson
21027 Ispra VA
Internet address(es):
General address of the contracting authority:
Electronic access to information:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Type of the contracting authority
European institution/agency or international organisation
Main activity
Other: Research.
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

Title attributed to the contract by the contracting authority:
Supply of a liquid nitrogen cryo-transfer holder.
Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Ispra VA, Italy.
NUTS code
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
Information on framework agreement
Short description of the contract or purchase(s)
Supply of a liquid nitrogen cryo-transfer holder.
Common procurement vocabulary (CPV)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
Information about variants
Variants will be accepted: no
Quantity or scope of the contract
Total quantity or scope:
Supply of a liquid nitrogen cryo-transfer holder and the related services such as delivery on site, installation, on-site test, on-site training and warranty.
Estimated value excluding VAT:
Range: between 60 000 and 90 000 EUR
Information about options
Options: no
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
in days: 27 (from the award of the contract)
Section III: Legal, economic, financial and technical information

Conditions relating to the contract
Deposits and guarantees required:
Please refer to tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a tender either as a sole tenderer or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted. However, the critical tasks described in number 1, table A, point 9-10 and number 5 of the technical specifications must be performed by the tenderer itself, or in the case of a consortium, by a participant in the consortium.
The tenderer must clearly specify the role of each economic operator — as a sole tenderer, a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract as specified in the tender. During contract execution any change of subcontractors will be subject to prior written approval of the contracting authority.
A sole tenderer or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole tenderer or the consortium members, even though part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 80 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the tender. The cover letter must give the name of the tenderer (including all partners in the case of a consortium) and subcontractor(s), including third parties on whose capacities the tenderer relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Tenderers (all partners in the case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
Other particular conditions
The performance of the contract is subject to particular conditions: no
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria:
Tenderers will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Tenderers (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the contracting authority's website indicated in heading I.1) to declare that they are not in any of these situations.
The contracting authority reserves the right to verify all information contained in the declaration(s) by requiring the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 from the successful tenderer (including all partners in the case of a consortium) and all subcontractors identified in accordance with III.1.3.
The contracting authority may waive the obligation to submit the required supporting documents if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred.
2. Selection criteria:
Legal capacity:
Tenderers (all partners in the case of a consortium) shall prove that they have the legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of establishment/incorporation. If the tenderer is not required or allowed to register in such a register for reasons related to its statute or legal status, the contracting authority may accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The following evidence must be provided by each tenderer (each partner in case of a consortium) and each subcontractor on whose capacities the tenderer relies for meeting the minimum capacity level for economic and financial ability: a signed statement attesting to overall yearly turnover, realised over the past 3 financial years.
Minimum level(s) of standards possibly required: The average yearly turnover figure for each of the past 3 financial years must not be less than 120 000 EUR.
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) A table listing the principal supplies provided by the economic operator over the past 5 financial years which were similar to those required, giving details of values, dates and public or private recipients.
b) A UNI-EN-ISO 9001:2008 quality certification system or equivalent, valid at the time of submission of the offer.
c) Declaration of professional qualifications within electron microscopy services.
Minimum level(s) of standards possibly required:
a) During the reference period of the past 5 years, at least 1 similar supply.
c) A signed declaration that the economic operator has the specialised trained staff (engineer or technician) to perform the installation of the supply, perform the on-site test and the on-site training.
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Staff responsible for the execution of the service
Section IV: Procedure

Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
Award criteria
Award criteria
Lowest price
Information about electronic auction
Administrative information
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of tenders or requests to participate
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 11.11.2015 - 15:00
Room 7, entrance of JRC.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Maximum 2 persons per tenderer. The request must be sent to the contact point before 26.10.2015, together with a copy of the identity card/passport.
Section VI: Complementary information

Information about recurrence
This is a recurrent procurement: no
Information about European Union funds
Additional information
Documents and communications related to this procedure are available free of charge at the following website: (search by the procedure reference number given in heading IV.3.1). Any additional information and reply to requests for clarifications will be published there. It is therefore the responsibility of economic operators to check the website on a regular basis.
Procedures for appeal
Body responsible for appeal procedures
General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100
Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
Service from which information about the lodging of appeals may be obtained
General Court
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100
Date of dispatch of this notice:
7.9.2015, TED database, © European Communities, 1995-2015.