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Procurement Notice Details
Insc — creation of facility for release of materials from regulatory control at chnpp u4.01/11e
Purchaser: SSE Chernobyl Nuclear Power Plant (ChNPP)
25/09/2015 S186 External aid programmes - Supply contract - Contract notice - Open procedure
Ukraine-Kyiv: INSC — Creation of facility for release of materials from regulatory control at ChNPP U4.01/11E
Supply contract notice
Location — Ukraine
INSC — Instrument for Nuclear Safety Cooperation.
SSE Chernobyl Nuclear Power Plant (ChNPP), Kyiv, UKRAINE.
Description of the contract:
Following the 1986 accident in its Unit 4, thousands of tonnes of metal (steel and other metals) still need to be decontaminated at Chernobyl NPP (ChNPP).
The contract foresees the supply, equipment design, manufacture, delivery, including any documentation required, certification, acceptance tests, the installation and licensing, commissioning (where specified in the technical specifications), after-sales services, maintenance support, and training (where specified in the technical specifications) of the equipment for a facility to allow the release of the contaminated scrap metal — and other materials — from regulatory control (including a radiation situation monitoring system at the facility's building).
Number and titles of lots:
1 lot only.
Terms of participation
Eligibility and rules of origin:
Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 22 below).
Participation is also open to international organisations.
All supplies under this contract must originate in 1 or more of these countries.
Grounds for exclusion:
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide’.
Number of tenders:
Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
Tenderers must provide a tender guarantee of 20 000 EUR when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
Information meeting and/or site visit:
No information meeting is planned.
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
Period of implementation of tasks:
The period between the last signature on the contract and the provisional acceptance certificate (PAC) is the implementation period. It is foreseen that this period is 2 years.
Selection and award criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on inter alia item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
a) the annual turnover of the tenderer for 2012, 2013 and 2014 must exceed the value of the tenderer's proposed financial offer (e.g. if the tenderer's financial offer amounts to 1 000 000 EUR, its annual turnover in 2012, 2013 and 2014 must exceed 1 000 000 EUR);
b) the average of the current ratio (current assets/current liabilities) at year end 2012, 2013, and 2014 must be at least 1.
Please adapt the table in the submission form accordingly.
2) Professional capacity of tenderer (based on inter alia items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:
a) the tenderer (leader and consortium members if any) and the manufacturer of the radiation monitoring and gamma spectrometry system/equipment must be QA certified according to ISO 9000 series standard or equivalent;
b) the tenderer has at least 5 staff members (one of them must be permanent) working in fields related to this contract in 2013, 2014 and 2015. Please adapt the table in the submission form accordingly.
3) Technical capacity of tenderer (based on inter alia items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline:
a) the tenderer delivered supplies under at least 1 stationary gamma spectrometry measuring system contract with a budget of at least half the value of its financial offer. The supplies must have been delivered after November 2012;
b) the tenderer has delivered and implemented at least 1 stationary gamma spectrometry measuring system for release of materials from regulatory control. This system has successfully operated with the acceptance of an EU regulatory authority (this stationary gamma spectrometry measuring system must have been in operation after November 2012). The tenderer has to provide evidence of the equipment acceptance by an EU regulatory authority and the operation of the equipment after November 2012.
Contract used for reference for criterion 3a) must have been implemented and for criterion 3b) must have been operated at any moment during the following period: from November 2012 to November 2015. This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. In this case a precise budget and description of the tasks which were implemented during the reference period (up to November 2015) shall be added in the declared description of the project in the application form. Please adapt the table in the submission form accordingly.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
Price (or, if appropriate after derogation, the best value for money which is a combination of quality and price).
How to obtain the tender dossier:
The tender dossier is available from the following Internet address:
The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to the following e-mail address:
at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome
Please note that access to the technical specification will be given to the applicants upon request in writing to the following e-mail address:
Deadline for submission of tenders:
26.11.2015 (16:00), CET.
Any tender received by the contracting authority after this deadline will not be considered.
Tender opening session:
30.11.2015 (10:00), CET.
European Commission, Directorate-General for International Cooperation and Development, rue Joseph II 59, meeting room, 4th floor, 1000 Brussels, BELGIUM.
Language of the procedure:
All written communication for this tender procedure and contract must be in English.
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Council Regulation (Euratom) No 237/2014 of 13.12.2013 establishing an Instrument for Nuclear Safety Cooperation — see Annex A2 of the ‘Practical Guide’.
http://ted.europa.eu/, TED database, © European Communities, 1995-2015.