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Procurement Notice Details

Organisation of language training courses for the itu
Karlsruhe, Germany

Purchaser: European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)

29/09/2015 S188 Commission - Service contract - Contract notice - Open procedure
Germany-Karlsruhe: Organisation of language training courses for the ITU

2015/S 188-340301

Contract notice


Directive 2004/18/EC
Section I: Contracting authority

Name, addresses and contact point(s)
European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)
PO Box 2340
For the attention of: Mr A. Jimenez-Segarra
76125 Karlsruhe
Telephone: +49 72479510
Fax: +49 724795199555
Internet address(es):
General address of the contracting authority:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Type of the contracting authority
European institution/agency or international organisation
Main activity
General public services
Other: Research.
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

Title attributed to the contract by the contracting authority:
Organisation of language training courses for the ITU.
Type of contract and location of works, place of delivery or of performance
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: European Commission, Institute for Transuranium Elements, Hermann-von-Helmholtz-Platz 1, 76344 Eggenstein-Leopoldshafen, GERMANY or at the contractor's premises.
NUTS code
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
Information on framework agreement
Short description of the contract or purchase(s)
The Joint Research Centre Karlsruhe (JRC-ITU) intends to sign a framework contract for the organisation of language training for its staff working at the Karlsruhe site.
The language training shall be offered in the following official languages of the European Union: English, French, German and Italian. Demand and budgetary means permitting, training may also be organised for other languages.
Courses will normally take place at the contractor's premises or exceptionally at JRC-ITU premises. The contractor's premises must be situated in Karlsruhe or close to JRC-ITU and must be easily accessible by public transport.
Common procurement vocabulary (CPV)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
Information about variants
Variants will be accepted: no
Quantity or scope of the contract
Total quantity or scope:
Estimated value excluding VAT:
Range: between 280 000 and 400 000 EUR
Information about options
Options: no
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information

Conditions relating to the contract
Deposits and guarantees required:
As specified in the tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenders may be submitted by groupings of economic operators. Groupings shall designate a prime contractor who will be responsible for receiving and making payments to the members of the grouping, for management, coordination and safety.
Each grouping member must submit the necessary documents listed in point III.2.1. However, in the event of a grouping, the documents requested in points III.2.2 and III.2.3 may be compiled jointly by several members.
Each grouping member accepts joint and several liability vis-à-vis the Commission.
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See technical specifications.
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be eligible to participate in this award procedure, tenderers must not be in any of the exclusion situations referred to in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (OJ L 298 of 26.10.2012). See self-certification model in the invitation to tender dossier. Candidates must also furnish proof of their entry in a professional or trade register.
The tenderer awarded the contract must provide the appropriate proof prior to contract signature in accordance with Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012).
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Proof of the tenderer's overall turnover for the past 3 financial years. The tenderer's average annual turnover must amount to at least 100 000 EUR.
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of main contracts for the provision of language courses, with details of the sums, dates and public or private recipients, over the past 3 financial years. At least 3 references shall be indicated.
(b) Academic and professional qualifications (including CVs) of the designated contact person for the purposes of performance of the contract. He/she shall have at least 3 years' experience in managing or teaching language courses.
(c) Description of the structure of the company with an indication of the number and qualification of staff (teachers) available. The company shall provide proof of having adequate infrastructure and resources in order to fulfil the contract.
(d) Description of the location of and the room arrangements at the premises where language training will be delivered. These shall be able to accommodate a minimum of 3 groups of 10 people each at the same time. Furthermore, they shall be situated in Karlsruhe or close to JRC-ITU and must be easily accessible by public transport.
(e) Description of the pedagogical concept of the company, demonstrating conformity with the standards defined in the European language portfolio (ELP) and the common European framework of reference for languages (CEFR).
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Execution of the service is reserved to a particular profession: no
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure

Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
Award criteria
Award criteria
Lowest price
Information about electronic auction
An electronic auction will be used: no
Administrative information
File reference number attributed by the contracting authority:
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.11.2015
Payable documents: no
Time limit for receipt of tenders or requests to participate
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 12.11.2015
ITU Entrance Building, Hermann-von-Helmholtz-Platz 1, 76344 Eggenstein-Leopoldshafen, GERMANY.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Commission officials and 1 representative per tenderer.
Section VI: Complementary information

Information about recurrence
This is a recurrent procurement: no
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Additional information
The invitation to tender and any additional information are available in a specially designated section of the contracting authority's website at the following address:
In exceptional circumstances, the candidate may contact the contracting authority in writing until, at the latest, 5 working days prior to the final date for receipt of tenders in order to clarify questions about the contract. If additional information is requested in good time and in accordance with the specifications, it will be made available to all candidates simultaneously on the abovementioned contracting authority's website.
Answers to the relevant questions asked and any additional information requested will be published on this website; tenderers are therefore requested to check it regularly. It is the tenderer's responsibility to check for updates and modifications during the tendering period.
Procedures for appeal
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Telephone: +352 4303-1
Internet address:
Fax: +352 4303-2100
Date of dispatch of this notice:
17.9.2015, TED database, © European Communities, 1995-2015.