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Procurement Notice Details

Insc — improvement of national personnel training system in the field of raw [radioactive waste] management, decommissioning and remediation (part 1 — services) (u4.01/12 e — part 1)

Purchaser: European Union, represented by the European Commission, on behalf of and for the account of the partner country

20/10/2015 S203 External aid programmes - Service contract - Contract notice - Restricted procedure
Ukraine-Kyiv: INSC — Improvement of national personnel training system in the field of RAW management, decommissioning and remediation (part 1 — services) (U4.01/12 E — part 1)

2015/S 203-367813

Service contract notice

Location — Ukraine

Publication reference:
Programme title:
INSC — Instrument for Nuclear Safety Cooperation.
Financing agreement.
Contracting authority:
European Union, represented by the European Commission, on behalf of and for the account of the partner country, Kyiv, UKRAINE.

Contract specification

Nature of contract:
Contract description:
According to international experience, the availability of sufficient numbers of competent personnel is one of the primary conditions for effective and safe radioactive waste (RAW) and disused ionising radiation sources (DIRSs) management, and decommissioning and remediation of territories contaminated with radionuclides (RMDR). The project is carried out, based on the background of a high average age of qualified personnel in Ukraine; its overall objective is to improve safety of RMDR activities through the improvement of the staff training system for all levels of staff.
The specific objectives of the project comprise the identification of training needs of the end users including the required qualifications or certifications; the analysis of international best practice; the elaboration of a training concept endorsed by the end users; and, the development of training programmes, courses, modules and training materials on the management of radioactive waste and radioactive sources and on decommissioning. Furthermore, training to training centre instructors and, within pilot training courses, to end users is to be delivered.
In addition, the contractor shall identify additional needs for special technical training tools and training hardware and software to be purchased and installed within the project (but under a separate contract), elaborate technical specifications for them, and provide support to the selected supplier at all stages of the equipment supply.
Number and titles of lots:
1 lot only.
Maximum budget:
1 100 000 EUR.
Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.

Conditions of participation

Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
Subcontracting is allowed.
Number of candidates to be shortlisted:
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional timetable

Provisional date of invitation to tender:
November 2015.
Provisional commencement date of the contract:
February 2016.
Initial period of implementation of tasks:
36 months.

Selection and award criteria

Selection criteria:
Same criteria for legal and natural persons.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
21.1.1. the average annual turnover of the candidate for the last 3 complete accounting years must exceed 750 000 EUR. Please adapt the table in the ‘standard application form’ accordingly.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:
21.2.1. at least 10 permanent staff each year, for the current year and the 2 previous years (2013, 2014), work for the candidate in fields related to radioactive waste management, decommissioning and remediation.
3) Technical capacity of candidate (based on items 5 and 6 of the application form):
21.3.1. the candidate has provided services as a leader (implementation of a minimum of 50 % of the project budget) under at least 1 project setting up a training programme in the field of radioactive waste management, decommissioning or remediation, with a total budget of at least 500 000 EUR;
21.3.2. the candidate has carried out at least 3 projects in 2 of the following areas:
(a) radioactive waste management;
(b) decommissioning of radioactively contaminated installations;
(c) remediation of a radioactively contaminated site.
There is no minimum project budget for this criterion, however, the part implemented by the candidate for each project should amount to at least 200 000 EUR;
21.3.3. at least 1 of the projects meeting criterion 21.3.1 or 21.3.2 must be an international project (implemented in a country outside that of the candidate).
Projects used as reference for criteria 21.3.1 and 21.3.2 must have been implemented at any moment during the following period: November 2012–November 2015. This means that the project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. In this case, a precise budget and a description of the tasks which were implemented during the reference period (up to November 2015) shall be added in the detailed description of the project in the application form. Please adapt the table in the submission form accordingly.
If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed (including the start and end dates) must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as a reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:
1. the highest number of projects meeting criterion 21.3.2;
2. in case of ‘ex aequo’ in the 8th position, the highest number of projects meeting criterion 21.3.2 which have been carried out in Ukraine.
Award criteria:
Best value for money.


Deadline for receipt of applications:
20.11.2015 (16:00), CET.
Any application received by the contracting authority after this deadline will not be considered.
Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
How applications may be submitted:
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
either by recorded delivery (official postal service) to:
European Commission, Directorate-General for International Cooperation and Development, Unit B6, EuropeAid/137146/DH/SER/UA, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM. Tel. +32 22997916,
or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
European Commission, Directorate-General for International Cooperation and Development, Unit B6, EuropeAid/137146/DH/SER/UA, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM. Tel. +32 22997916.
NB: this department is open from 8:00 to 17:00 from Monday to Thursday and from 8:00 to 16:00 on Friday. It is closed on Saturdays, Sundays and EU Commission holidays.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
Operational language:
All written communication for this tender procedure and contract must be in English.
Date of publication of prior information notice:
OJ 2015/S 97-174771.
Legal basis:
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Council Regulation (Euratom) No 237/2014 of 13.12.2013 establishing an Instrument for Nuclear Safety Cooperation.
Additional information:
For further information about the eligibility rules, please consult Annex A2a ‘Eligibility programmes 2014–2020’ to the ‘Practical Guide’:
Contact mailbox:
Please note that this call is launched under PRAG 2015. Therefore, the candidates are required to use the PRAG 2015 templates., TED database, © European Communities, 1995-2015.