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Procurement Notice Details

Supply of displacement, pressure and load sensors including controllers for the amalia laboratory plus calibration and maintenance of the existing and new equipment at the amalia laboratory of the jrc-iet
Petten, The Netherlands

Purchaser: European Commission, Joint Research Centre, Institute for Energy and Transport

31/10/2015 S212 Commission - Supply contract - Contract notice - Open procedure
I.II.III.IV.VI.
Netherlands-Petten: Supply of displacement, pressure and load sensors including controllers for the Amalia Laboratory plus calibration and maintenance of the existing and new equipment at the Amalia Laboratory of the JRC-IET

2015/S 212-384019

Contract notice

Supplies

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre, Institute for Energy and Transport
PO Box 2, 1755 ZG Petten, Westerduinweg 3
Contact point(s): Mrs S. Zamana
For the attention of: Unit B.10 — Resource Management Petten
1755 LE Petten
NETHERLANDS
E-mail: jrc-iet-procurement@ec.europa.eu
Fax: +31 224565607
Internet address(es):
General address of the contracting authority: http://ec.europa.eu/jrc/en/institutes/iet
Electronic access to information: http://web.jrc.ec.europa.eu/callsfortender
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: Research.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Supply of displacement, pressure and load sensors including controllers for the Amalia Laboratory plus calibration and maintenance of the existing and new equipment at the Amalia Laboratory of the JRC-IET.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: Contractors' premises and occasionally premises of the European Commission, JRC, Institute for Energy and Transport, Westerduinweg 3, 1755 LE Petten, NETHERLANDS.
NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 200 000 EUR
II.1.5)
Short description of the contract or purchase(s)
The Institute for Energy and Transport (IET) is one of the 7 institutes of the Joint Research Centre (JRC) of the European Commission (EC). The IET Petten site is located in the Netherlands, 16 km north of Alkmaar.
It provides scientific and technical support to different stages of European policy-making in the energy area, on issues related to environmental protection, safety and security of the citizens, and sustainable development. The Institute provides scientific and technological contributions where a European perspective and independence of commercial and national interests are essential.
At the Amalia Laboratory the IET is performing ‘Environmentally assisted cracking tests’ in environments simulating conditions of light water reactors (LWRs) and supercritical water reactors (SCWRs).
The JRC-IET intends to award a framework contract (hereinafter ‘the contract’) concerning procurement, provision of spare parts as well as corrective and preventive maintenance of:
— linear variable differential transformers (LVDTs) for the measurement of linear displacement under temperatures up to 600 ºC and pressures of 250 bar. The test environment where the LVDTs will be used is water and/or supercritical water,
— pressure transducers for water and gases,
— load cells,
— electronic controllers suitable for new LVDTs, pressure transducers and load cells as well as for the existing LVDTs and pressure transducers,
— calibration and maintenance including certificates of the sensors and the controllers.
II.1.6)
Common procurement vocabulary (CPV)
45214630, 31711120, 35125100
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Please refer to tender documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a tender either as a sole tenderer or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted.
The tenderer must clearly specify the role of each economic operator — as a sole tenderer, a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Tenderers must give an indication of the proportion of the contract that they intend to subcontract. They must also identify all subcontractors:
— on whose capacities they rely to meet the minimum capacity levels under headings III.2.2 and III.2.3,
— whose individual share of the contract is above 20 %, or
— all subcontractors when the total subcontracted amount is above 60 % of the total contract value.
Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract as specified in the tender. During contract execution any change of subcontractors will be subject to the prior written approval of the contracting authority.
A sole tenderer or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole tenderer or the consortium members, even though it is part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 80 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the tender. The cover letter must give the name of the tenderer (including all partners in the case of a consortium) and subcontractor(s), including third parties on whose capacities the tenderer relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Tenderers (all partners in the case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria:
Tenderers will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Tenderers (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the contracting authority's website indicated in heading I.1) to declare that they are not in any of these situations.
The contracting authority reserves the right to verify all information contained in the declaration(s) by requiring the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 from the successful tenderer (including all partners in the case of a consortium) and all subcontractors identified in accordance with III.1.3. The contracting authority may waive the obligation to submit the required supporting documents if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred.
2. Selection criteria:
Legal capacity:
Tenderers (all partners in the case of a consortium) shall prove that they have the legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of establishment/incorporation. If the tenderer is not required or allowed to register in such a register for reasons related to its statute or legal status, the contracting authority may accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must have sufficient economic and financial capacity to perform the contract. The following evidence must be provided by each tenderer (each partner in the case of a consortium) and each subcontractor on whose capacities the tenderer relies for meeting the minimum capacity level for economic and financial ability:
1 — a statement as to the economic operator's annual turnover and the annual turnover in the field covered by the contract, over the past 3 financial years for which accounts have been closed.
Minimum level(s) of standards possibly required: This minimum will be assessed in relation to the tenderer as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
Ad 1. The average of the annual turnover for the past 3 financial years must be at least 200 000 EUR.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must comply with the following criteria:
1. experience in the field of similar products/services proven by a list of similar (in value, scope and complexity) contracts in the past 5 years. The list of past contracts shall include details of their start and end dates, total contract amount and scope, role and amount invoiced by the economic operator.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/PTT/2015/F.4/0046/OC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)
Time limit for receipt of tenders or requests to participate
11.12.2015
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 17.12.2015 - 14:30
Place:
Site of the JRC-IET, Westerduinweg 3, 1755 LE Petten, NETHERLANDS.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Internal committee members of the contracting authority and 1 duly authorised representative per tenderer, having communicated the intention to attend (the latest 3 working days in advance) including name and position (e-mail: jrc-iet-procurement@ec.europa.eu). A passport or ID must be presented in order to gain access to the Petten site (a driving licence will not suffice).
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
Documents and communications related to this procedure are available free of charge at the following website: http://web.jrc.ec.europa.eu/callsfortender
Any additional information and reply to requests for clarifications will be published on this website. It is therefore the responsibility of economic operators to check this website on a regular basis.
Based on Article 134(1)(f), (g), of Commission Delegated Regulation (EU) No 1268/2012 during the 3 years following conclusion of the original contract the contracting authority may use the negotiated procedure without prior publication of a contract notice to procure additional services consisting of the repetition of similar services (up to a maximum of 50 % of the original contract value) from the economic operator to whom the contract is awarded.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
22.10.2015


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