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Procurement Notice Details

Machines and apparatus with individual functions [interaction chamber one at the hed instrument (ic1) - finite element analysis, design, supply, install]
Germany

11/11/2015 S218 Member states - Supply contract - Contract notice - Open procedure
I.II.III.IV.VI.
Germany-Hamburg: Machines and apparatus with individual functions

2015/S 218-397359

Contract notice

Supplies

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European X-Ray Free-Electron Laser Facility GmbH
Albert-Einstein-Ring 19
For the attention of: Mr. Florian Guhlmann
22761 Hamburg
GERMANY
E-mail: xfel-procurement@xfel.eu
Fax: +49 4089981905
Internet address(es):
General address of the contracting authority: http://www.xfel.eu
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
Other: GmbH: Limited liability company subject to German private law, publicly funded mainly by the Federal Republic of Germany
I.3)
Main activity
Other: research
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Interaction chamber one at the HED instrument (IC1).
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: D-22869.
NUTS code DEF09
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
The scope of work is to finalize and perform finite element analysis (FEA) of the conceptual IC1 design, to fabricate, manufacture, test, deliver and install the IC1 at the HED instrument of the European XFEL. Special attention has to be paid to the necessity of an all-aluminium chamber.
II.1.6)
Common procurement vocabulary (CPV)
31640000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: yes
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The scope of work is to finalize and perform finite element analysis (FEA) of the conceptual IC1 design, to fabricate, manufacture, test, deliver and install the IC1 at the HED instrument of the European XFEL. Special attention has to be paid to the necessity of an all-aluminium chamber.
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See commercial section of the tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A bidders consortium must fulfil the following requirements:
— the request for participation and the offer are submitted jointly and
— all members of the consortium are jointly and severally liable.
With its request for participation the bidding consortium also has to describe its members and their responsibilities within the project. Furthermore the bidding consortium also has to specify its motives for the cooperation.
The contracting authority reserves the right to request further documentation in order to verify the legitimacy of the cooperation.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: — Extract from the Commercial Register;
— Self-declaration that they have not committed proven acts of grave misconduct, which casts doubt on their reliability as a candidate;
— Self-declaration that they have met their obligation to make due payments of taxes and contributions to statutory national insurance.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — Self-declaration that no bankruptcy proceedings or similar legal proceedings have been initiated against their assets, and no petition for such proceedings has been filed or has been rejected for lack of sufficient assets;
— Self-declaration that they are not in the process of liquidation;
— Self-declaration concerning the economic and financial capabilities of the company, in particular financial statements of the last 3 years, statement of total turnover of the enterprise and turnover with respect to the special type of service which is the subject-matter of the award, each pertaining to the last 3 financial years.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Review of the current IC1 design and proposal of changes (if applicable), including:
— Sketches or 3D models of design modifications;
— FEA of structural and vacuum forces with proposed modifications to the structure of the chamber to meet requirements;
— Proof of ability to implement in-vacuum motorization and cabling;
— List of metrology instruments available for the Factory acceptance test (FAT);
— Company profile including information on capabilities for design, manufacturing, welding, testing and company qualification;
— Proposal for quality assurance and testing during manufacturing and FAT;
— Proposal for man power, tasks and schedules for installation and site acceptance test (SAT);
— Detailed project schedule for design, manufacturing, delivery and installation including review meetings;
— Proof of ability to clean and prepare the chamber to meet the High Vacuum requirements (EN ISO 14644-1 level 7 or better);
— Detailed references of large welded Aluminium vacuum chambers or similar structures;
— Certifications of the company regarding QM and welding;
— A list of proposed sub-contractors including goods and services supplied by these sub-contractors (if applicable); proof of subcontractor certifications according to requested standards.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
82-CT004239
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
6.1.2016 - 12:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
until: 31.3.2016
IV.3.8)
Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
A) The request for participation in this tender is to be submitted in written form either by post, by messenger or in person.
B) The contracting authority reserves the right to cancel this call for tender in case of an objective cause. Indemnity claims are excluded.
C) Tenderers, who have not submitted the required documents of sec. III of this public notice, can be excluded from the further tendering procedure. The contracting authority reserves the right, to request missing documents.
The offer must be submitted in a duly sealed envelope with the following information on the envelope:
Submission — Bitte nicht öffnen, Ref. Nr. 82-CT004239, Abgabefrist: 6.1.2016, 12:00.
The offer has to be addressed to: European X-Ray Free-Electron Laser Facility GmbH, Procurement Group, z.H. Florian Guhlmann, c/o DESY Poststelle, Notkestraße 85, 22607 Hamburg, Germany.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
Vergabekammer des Bundes beim Bundeskartellamt
Kaiser-Friedrich Str. 16
53113 Bonn
GERMANY
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: the time limit for appeal is regulated under sec. 107 para. 3 GWB, see link: http://www.gesetze-im-internet.de/gwb/__107.html
Unofficial English translation: http://www.gesetze-im-internet.de/englisch_gwb/englisch_gwb.html#p0708
(3) The application is inadmissible if:
1. the applicant became aware of the violation of provisions governing the awarding of public contracts during the award procedure and did not object to the contracting entity without undue delay;
2. violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;
3. violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application;
4. more than 15 calendar days have expired since receipt of notification from the contracting entity that it is unwilling to redress the complaint;
Sentence 1 shall not apply to an application under § 101b (1) no. 2 to have the award contract declared ineffective.
§ 101a (1) sentence 2 shall remain unaffected. Further Information to the time limit for appeal under sec. 107 para. 3 GWB can be obtained by the abovementioned body (see sec. VI.4.1) of this public notice).
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
Date of dispatch of this notice:
6.11.2015


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