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Procurement Notice Details

X-ray devices [small angle x-ray scattering system for the isis]

Purchaser: UK Shared Business Services Ltd

17/11/2015 S222 Member states - Supply contract - Contract notice - Open procedure
United Kingdom-Swindon: X-ray devices

2015/S 222-404137

Contract notice


Directive 2004/18/EC
Section I: Contracting authority

Name, addresses and contact point(s)
UK Shared Business Services Ltd
North Star House, North Star Avenue
For the attention of: Andrew Fernandez
SN2 1FF Swindon
Internet address(es):
General address of the contracting authority:
Electronic access to information:
Electronic submission of tenders and requests to participate:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Type of the contracting authority
Body governed by public law
Main activity
Other: research
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Medical Research Council
Polaris House, North Star Avenue
SN2 1FL Swindon
Section II: Object of the contract

Title attributed to the contract by the contracting authority:
UK SBS RE150437.
Type of contract and location of works, place of delivery or of performance
NUTS code UKJ14
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
Information on framework agreement
Short description of the contract or purchase(s)
The ISIS neutron and muon source is a world leading facility for scientific research in many varied directions, for which institutions and users come from across the globe to specifically use the facilities. The facilities are vast and include aspects such as the ability to perform experiments and research with neutron and muon beams as well as complimentary experiments and sample screening with laboratory instruments. This is achieved by ISIS possessing a number of offline laboratories available to all users in support of the main beamline research. One such facility is the Materials Characterisation Laboratory (MCL). This laboratory houses a wide suite of state of the art analytical instrumentation which is vital to the support of the neutron and muon experiments.
It has been highlighted that a bespoke Small Angle X-ray Scattering system (SAXS) is much needed to compliment the beamlines which currently already exist at ISIS. In particular this would include the ability to perform measurements at a high publication standard which would complement the Small Angle Neutron Scattering (SANS) beamlines, but also provide a sample screening process for samples before ISIS neutron beamtime begins as not all users have access to this type of system.
This would increase the capacity of users/institutions which pass through the facility as users, hence increasing the output. Given the wide range in research directions, ISIS is subject to a wide range of users ranging from experienced to non-expert (novice) users who are likely to have no experience in this field. Therefore the system must operate to a high standard, be intuitive and easy to use and maintain.
Common procurement vocabulary (CPV)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
Information about variants
Variants will be accepted: no
Quantity or scope of the contract
Total quantity or scope:
Refer to tender documentation attached to RFx on Emptoris under reference UK SBS RE150437.
To register on Emptoris or to log in please use the following address:
Estimated value excluding VAT: 250 000 GBP
Information about options
Options: no
Information about renewals
This contract is subject to renewal: no
Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information

Conditions relating to the contract
Deposits and guarantees required:
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Other particular conditions
The performance of the contract is subject to particular conditions: no
Conditions for participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 2, Chapter 2, Section 5, Sub-section 7 of the Public Contracts Regulations 2015, on the basis of information provided in response to a (Request for Information / Request for Proposal).
This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for CCS eSourcing’.
Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Full instructions for registration and use of the system can be found at
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing
Your email must clearly state:
— the name and reference for the procurement you wish to register for;
— the name of the registered supplier;
— the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk: Freephone: +44 3450103503.
Training support to respond to a requirement is available to bidders at
Responses must be published by the date in IV.3.4).
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 2, Chapter 2, Section 5, Sub-section 7 of the Public Contracts Regulations 2015 on the basis of information provided in response to Request for Proposal
The sourcing documents can be accessed at: using the instructions detailed in III.2.1).
Please provide one of the following to demonstrate you economic/financial standing:
A) A copy of the audited accounts for the most recent 2 years;
B) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
C) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
D) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status.
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 2, Chapter 2, Section 5, Sub-section 7 of the Public Contracts Regulations 2015, on the basis of information provided in response to Request for Proposal.
The sourcing documents can be accessed at: using the instructions detailed in III.2.1).
The Contracting Authority may have regard to any of the following means in its assessment:
(a) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(b) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(c) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(d) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(e) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(f) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(g) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(h) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(i) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Information about reserved contracts
Conditions specific to services contracts
Information about a particular profession
Execution of the service is reserved to a particular profession: no
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure

Type of procedure
Type of procedure
Limitations on the number of operators who will be invited to tender or to participate
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
Award criteria
Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
Information about electronic auction
An electronic auction will be used: no
Administrative information
File reference number attributed by the contracting authority:
UK SBS RE150437
Previous publication(s) concerning the same contract
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 17.12.2015 - 14:00
Payable documents: no
Time limit for receipt of tenders or requests to participate
17.12.2015 - 14:00
Date of dispatch of invitations to tender or to participate to selected candidates
Language(s) in which tenders or requests to participate may be drawn up
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Conditions for opening of tenders
Date: 17.12.2015 - 14:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information

Information about recurrence
This is a recurrent procurement: no
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Additional information
Procedures for appeal
Body responsible for appeal procedures
Lodging of appeals
Service from which information about the lodging of appeals may be obtained
UK Shared Business Services Ltd
North Star House, North Star Way
SN2 1FF Swindon
Internet address:
Date of dispatch of this notice:
12.11.2015, TED database, © European Communities, 1995-2015.