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Procurement Notice Details

Routine and non-routine maintenance and construction of plumbing, drainage and heating systems for the jrc, ispra site
Ispra, Italy

Purchaser: European Commission, Joint Research Centre

28/11/2015 S231 European Commission - Works - Contract notice - Open procedure
I.II.III.IV.VI.
Italy-Ispra: Routine and non-routine maintenance and construction of plumbing, drainage and heating systems for the JRC, Ispra site

2015/S 231-418966

Contract notice

Works

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre
via Enrico Fermi 2749
For the attention of: Ms Alessandra Cerutti
21027 Ispra VA
ITALY
Telephone: +39 0332789260
E-mail: jrc-ism-c04-procurement@ec.europa.eu
Fax: +39 0332789508
Internet address(es):
General address of the contracting authority: http://www.jrc.ec.europa.eu
Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1146
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: research.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Routine and non-routine maintenance and construction of plumbing, drainage and heating systems for the JRC, Ispra site.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works, place of delivery or of performance: Joint Research Centre, via E. Fermi 2749, 21027 Ispra VA, ITALY.
NUTS code ITC41
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 3 500 000 EUR
II.1.5)
Short description of the contract or purchase(s)
The contract involves the performance of works, including the supply of materials and components (supply and installation) to the JRC (Joint Research Centre), for the following activities: routine and non-routine maintenance, repair, modification, construction, removal of plumbing, drainage and heating systems.
In addition to those mentioned above, the following activity is also planned: supply to the JRC's warehouse of plumbing materials and components to constitute or replenish the stock of spare parts, or to be installed at later dates (supply without installation); installations, repairs and modifications of materials and spare parts from the JRC's warehouse for assembly (works without supply).
The following ancillary works are also included: removal (ducting, equipment, machinery, etc.), construction (assistance with walls, excavations, backfilling, tiling, interior/exterior doors and windows, etc.), electrical works, light metalwork (railings, access staircases, ironmongery, glassworks, etc.) and the supply of equipment for the JRC's internal services.
The following may also be required: supply, installation and maintenance (also in emergencies) of systems to distribute various types of compressed gas (inert, explosive, toxic, asphyxiating, etc.).
II.1.6)
Common procurement vocabulary (CPV)
45332000, 44115100, 44163000, 45332400, 50000000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Estimated value excluding VAT: 3 500 000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: yes
II.3)
Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
See tender documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators may submit a tender as an individual or a member of a temporary grouping of companies (with or without a legal personality). Subcontracting is permitted in both cases. However, activities defined as 'critical' in the technical specifications must be carried out by the tenderer or, in the case of a temporary grouping of companies, by 1 or more members thereof.
The tenderer must clearly state the role of each economic operator — an individual tenderer, a grouping member or a subcontractor. This also applies if the economic operators involved belong to said group/consortium/association.
All grouping members shall be jointly and severally liable vis-à-vis the contracting authority for contract performance and, if awarded the contract, will be required to sign it. The grouping must identify a sole representative with the authority to represent both the grouping and each of its members during contract performance. Said representative shall also be responsible for the administrative management of the contract (receipt and processing of payments for the grouping, coordination for quality, environment and safety, etc.) on behalf of all other members.
Subcontracting is when the contractor has legal commitments with other economic operators that will perform a proportion of the activities under the contract in his name. However, the contractor retains full liability vis-à-vis the contracting authority for contract performance. Staff identified as legal entities other than the contractor are considered as subcontractors, irrespective of relevant national legislation.
The tenderer must also identify all subcontractors whose capacities may be relied on in order meet the minimum capacity levels in points III.2.2 and III.2.3.
Each subcontractor must provide a letter of intent stating their willingness to participate in performance of the contract, as specified in the tender. During contract performance, any change of subcontractor shall be subject to the contracting authority's prior written approval.
The tenderer – either an individual or in a temporary grouping of companies – may also (where appropriate) rely on the capacities of other economic entities in order to meet the minimum level(s) of standards required in points III.2.2 and III.2.3, regardless of the legal nature of the links he has with these entities. In that case, the tenderer must provide the contracting authority with evidence that he shall have the necessary resources to carry out the contract, for example, by providing a declaration of commitment from the entity on which he relies. If the tenderer relies on the capacities of a third party with a corporate name different to that of the tenderer, either an individual or in a temporary grouping of companies, this shall be considered as subcontracting for the purposes of this procedure, even though the tenderer and the third party form part of the group/consortium/association. Should the contract be awarded to a tenderer who relies on a third party to provide more than 70 % of the economic and financial capacities listed in point III.2.2, the contracting authority shall ask the third party to sign the contract, thereby becoming jointly and severally liable together with the tenderer for performance thereof.
The role and duties of each member of the temporary grouping of companies and each subcontractor identified for the purposes of this procedure must be clearly stated in the tender. The accompanying letter must state the name of the tenderer (including all members in the case of a temporary grouping of companies) and subcontractor(s), including third parties whose capacities the tenderer may rely on, as well as the name and references of a contact person for this procedure. In the case of a temporary grouping of companies, the accompanying letter must be signed by each member, or by 1 of them on the condition that said member is duly authorised to sign the tender and the contract in the name and on behalf of the other members. In this case, the authorisation may, for example, be in the form of a proxy, letter of intent or the memorandum of association of the temporary grouping of companies.
Tenderers (all members in the case of a temporary grouping of companies) must also submit a copy of the notice of nomination of the person authorised to represent the tenderer vis-à-vis third parties and during legal proceedings, or a copy of the publication of said nomination, if applicable legislation so requires. Any delegation of this authorisation to another representative not stated in the official nomination must be justified.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1) to be eligible to participate in this procurement procedure, tenderers must not be in 1 of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Tenderers (including all members of a temporary grouping of companies) and any subcontractors identified in accordance with point III.1.3 must sign the declaration on honour (available from the contracting authority's website given in point I.1), stating that they are not in any of the situations listed therein. At the contracting authority's request, the successful tenderer (including all members of the temporary grouping of companies) and all subcontractors identified by the tenderer in accordance with point III.1.3 must provide the supporting documents listed in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012.
The contracting authority may exempt the tenderer from providing the supporting documents if they have already been submitted as part of a previous procedure, and provided that the documents in question are less than 1 year old prior to the date of the award notification and still valid. In that case, the tenderer shall declare on his honour that the supporting documents have already been submitted as part of previous procurement procedures and confirm that his situation has not changed;
2) tenderers (all members in the case of a temporary grouping of companies) must demonstrate that they have sufficient capacity to carry out the contract by providing the certificate of enrolment on the trade or professional register in accordance with relevant national law to the effect that they have been able to construct and maintain plumbing systems.
If the tenderer is neither required nor authorised to be registered in said register for legal reasons connected with his status or his legal form, the contracting authority may accept, as sufficient proof: a sworn or certified declaration; membership of a specific organisation; express authorisation or enrolment on the VAT register.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: tenderers must have the sufficient economic and financial capacities to carry out the contract.
Proof of these capacities must be provided by each tenderer (each member in the case of a temporary grouping of companies) and each subcontractor whose capacities the tenderer may rely on in order to meet the minimum capacity levels, by submitting:
(a) statement as to overall turnover and specific turnover for 2012-2013-2014, for services similar to those in point II.1.5.
The contracting authority reserves to right to request a copy of the relevant balance sheets;
(b) at least 1 bank statement, issued after 1.11.2015, confirming that the tenderer is in a sound financial situation.
Minimum level(s) of standards possibly required: with regard to point (a): tenderers must provide proof of an average annual turnover, specific for routine and non-routine maintenance of plumbing systems, of at least 600 000 EUR. This minimum value is assessed by including the capacities of all members (in the case of a temporary grouping of companies) and all subcontractors.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
tenderers must meet the following technical criteria.
For temporary groupings of companies or subcontractors, the documentation required must be provided by all grouping members/subcontractors whose capacities the tenderer may rely on in order to meet the minimum capacity levels required;
(c) operate in accordance with a quality management system in compliance with the UNI EN ISO 9001-2008 standard. To this end, the tenderer must provide a copy of a valid certificate issued by an Accredia/Sincert conformity assessment body, or another body which has signed the mutual recognition agreements for the specific activities referred to in this contract;
(d) have suitable experience in the sector referred to in this contract by providing a list of works involving the routine and non-routine maintenance and construction of plumbing systems, carried out during the following period: 2012–1.11.2015. This list must provide details of the start and end dates of each works project, the object and total amount of the contract, the name of the client, the invoice amount and the list of the relative invoices. The contracting authority reserves the right, if it deems it appropriate, to request from the tenderer a copy of all or part of the invoices mentioned and where these documents do not clearly illustrate the works performed, of other suitable explanatory documentation (e.g. client statements);
(e) have a suitable corporate structure, to be proven by submitting a copy of the company's organisation chart (updated on 1.11.2015), specifying the names, responsibilities and role/qualifications of each employee;
(f) have 1 professional member of staff with suitable training and experience in order to effectively perform the role of the contractor's reporting technician in the event of contract award (organisation and operational coordination activities of the sites, technical and administrative cash-flow estimates, meeting with the client's supervisors, etc.), via submission of said person's academic and professional CVs, as well as a declaration from said person, clearly stating their willingness to assume this role. The contracting authority reserves the right to request a copy of the indicated qualifications or licences, as well as a copy of the documents as proof of the declared professional experience. If said professional member of staff is neither an employee nor an operating partner of the tenderer, he must also enclose suitable documentation to prove the contractual relationship with the latter.
Minimum level(s) of standards possibly required:
with regard to point (d): the tenderer must provide proof of a minimum overall turnover, for the given period, of 900 000 EUR for works involving the construction and routine and non-routine maintenance of plumbing systems;
with regard to point (e): the staff must include, in terms of employees or operating partners, at least 4 plumbers (at least 1 of whom is licensed to conduct boiler maintenance) and at least 1 qualified welder; said persons must have at least 3 years' experience in the sector. The CVs of these persons must be enclosed, accompanied by a copy of the authorisations/qualifications required, as well as a suitable document proving the status of 'employee' or 'operating partner' (e.g. copy of the works contract, Unilav model or equivalent, copy of the partners register, etc.);
with regard to point (f), the nominated professional member of staff must have 5 years of secondary education in the technical/scientific field and at least 8 years' professional experience in the activities required under this invitation to tender (site organisation and operational coordination activities, technical and administrative cash-flow estimates, meeting with the client's supervisors, etc.).
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC IPR 2015 C.4 0044 OC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
22.1.2016
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 29.1.2016
Place:
Joint Research Centre, Building 1, Room 7, via Fermi 2147, Ispra VA, ITALY.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer in accordance with the procedure given in the tender documents.
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
1. A briefing followed by a possible site visit will be held at the Ispra JRC on the day given in the tender documents (letter of invitation). To participate, a formal request must be submitted to the department indicated in point I.1 in accordance with the procedure given in said letter of invitation.
2. All tender documents and any supplementary information are available from the contracting authority's website: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1146 and can be downloaded by clicking on the title in question. Said site will be the only source of any supplementary information regarding this contract and will be regularly updated. It is therefore the tenderer's responsibility to check for any updated information added during the procedure.
3. In accordance with Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012, the Commission reserves the right to use a negotiated procedure, without publication of a contract notice, within 3 years following conclusion of the contract, with the successful economic operator for this contract for the provision of services similar to those in this notice (up to 50 % of the original contract value).
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: any observations regarding the award of this procedure may be sent to the authority stated in point I.1.
If you believe there has been maladministration, you may lodge a complaint with the European Ombudsman within 2 years of the date when you became aware of the facts in connection therewith (see http://www.ombudsman.europa.eu). Said complaint neither suspends the deadline for lodging an appeal nor creates a new deadline for appeals.
Appeals may be lodged with the body stated under point VI.4.1 within 2 months of the award decision being notified.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
18.11.2015


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