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Procurement Notice Details

Call for expressions of interest for the establishment of a list of individual external experts to assist cepol in the framework of the eu–mena counterterrorism partnership project [covers cbrne materials and techniques etc]
Europe and MENA

Purchaser: European Police College

05/12/2015 S236 Agencies - Services - Call for expressions of interest - Not specified
Hungary-Budapest: Call for expressions of interest for the establishment of a list of individual external experts to assist CEPOL in the framework of the EU–MENA counterterrorism partnership project

2015/S 236-427094

Notice of call for expressions of interest

Call reference: CEPOL-PR-EE-2015-001

1.
Contracting authority:

European Police College (CEPOL), Budapest, Ó utca 27., 1066, HUNGARY.
2.
Application procedure:

The objective of this call for expressions of interest is to set up a list of prospective individual external experts to provide expert advice to CEPOL on the specific area of counterterrorism.
Applications shall be submitted electronically, strictly by using the application form which can be downloaded from here: https://www.cepol.europa.eu/who-we-are/working-with-cepol/procurement (please see the heading ‘Calls for individual external experts’). Applications in any other format will be rejected.
The applicants are requested to complete their application in English, which is the working language of CEPOL. All parts of the application form marked mandatory must be completed in full. The applicants should assess and check before submitting their application form whether they fulfil all the exclusion and selection criteria laid down in this call (please see points 10 and 11).
Further instructions on how to complete, save and send the application can be found in the application form.
The completed application form must be sent by e-mail to cepol-pr-ee-2015-001@cepol.europa.eu before the deadline indicated in point 9.
The subject of the e-mail should include the reference of this call (CEPOL-PR-EE-2015-001) and the applicant's name and surname.
Once the application has been submitted, the applicant will receive an automatic reply. It is their responsibility to keep the automatic reply as proof of their application submission.
Questions regarding other conditions of this call for expressions of interest may be sent by e-mail to the functional mailbox hereunder clearly indicating the reference of the call for expressions of interest: tenders@cepol.europa.eu
In the interest of equal treatment of applicants, CEPOL cannot give any prior opinion on the compliance of any applicant with the selection criteria.
Inclusion on the list entails no obligation on the part of CEPOL concerning the conclusion of contracts.
3.
Information and documents to be provided:

In the application form the applicants should provide their full contact details and select the specific thematic areas indicated at point 7 for which they are applying by ticking the relevant box in the application form. By completing and submitting the application form, applicants confirm that they are not in one of the situations of exclusion listed at point 10, this declaration being an integral part of the application form.
The supporting evidence to be provided for the evaluation of the selection criteria is indicated at point 11.
4.
General description of the procedure:

4.1 Selection:
Natural persons are invited to submit an expression of interest in accordance with the rules set out in this notice. For the avoidance of doubt this call is not targeting consulting companies, but independent individual experts.
CEPOL will draw up a list of prospective experts who meet the criteria set out at point 11, in accordance with the procedure described below.
The applicants will be assessed on the basis of their capacity to fulfil the tasks set out in this call for expressions of interest and in accordance with the principles of non-discrimination and equal treatment.
The selection procedure will be carried out at least on a quarterly basis by a panel appointed by the Director of CEPOL. Applications shall be considered valid only if sent before the deadline indicated in point 9 below.
The result of the selection procedure is, in case of a positive outcome, the inclusion of the applicant in the list of prospective individual external experts, for the duration specified in point 9 below.
All applicants will be informed of the results of the procedure (i.e. whether or not they have been placed on the list).
4.2 Assignment of the expert and signature of the contract:
Where a particular task relating to any of the thematic areas described at point 7 is to be performed by an external expert, CEPOL will assign experts to the task on the basis of the relevance of the skills, experience and knowledge necessary and in accordance with the principles of non-discrimination, equal treatment and absence of conflict of interests. The choice of the expert will be carried out by a selection panel appointed by the Director of CEPOL.
CEPOL will ensure that the choice of expert is made in a balanced manner with an appropriate rotation of experts. Account will also be taken, for example, and depending on the specific tasks to be assigned, of the geographical representativeness and linguistic abilities of applicants. In addition, whilst maintaining the principle of choosing the most qualified experts, CEPOL will seek to obtain a gender balance.
A contract shall be signed between CEPOL and the selected expert. A model contract including the relevant annexes can be downloaded from here: https://www.cepol.europa.eu/who-we-are/working-with-cepol/procurement (please see the heading ‘Calls for individual external experts’). In accordance with the model contract provisions, the selected expert shall be entitled to a payment of 500 EUR in the form of a lump sum for each full working day spent performing the tasks assigned to him/her. The travel and subsistence expenses will be reimbursed on the basis of the rules on the reimbursement annexed to the model contract.
It shall be noted that inclusion in the list of prospective experts entails no obligation on the part of CEPOL to assign specific tasks to the experts and/or to award a contract.
The experts are requested to commit themselves to respect applicable national legislation (including taxation, social security and labour laws) with regard to any payment received from CEPOL.
5.
Protection of personal data:

Processing your reply to the invitation to tender will involve the recording and processing of personal data (such as names, addresses and CVs). Such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions and any personal data requested are required to evaluate your tender in accordance with the specifications of the invitation to tender and will be processed solely for that purpose by CEPOL. You are entitled to obtain access to your personal data on request and to rectify any such data that is inaccurate or incomplete. If you have any queries concerning the processing of your personal data, you may address them to CEPOL. You have the right of recourse at any time to the European Data Protection Supervisor for matters relating to the processing of your personal data.
You are informed that for the purposes of safeguarding the financial interest of the European Union, your personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel and/or to the European Anti-Fraud Office (OLAF).
Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in:
— the Commission Decision 2008/969/EC, Euratom of 16.12.2008 on the Early Warning System for the use of authorising officers of the Commission and the executive agencies (for more information see the privacy statement on http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm), or
— the Commission Regulation (EC, Euratom) No 1302/2008 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm#BDCE).
6.
Use of the list resulting from this notice:

The list resulting from this notice will be used exclusively for tasks to be carried out as described below and a maximum threshold of 134 000 EUR of total payments (including both remunerations and reimbursements) per expert will apply.
Tasks:
The external experts will provide expert advice to CEPOL on the specific area of counterterrorism, in particular in the fields (thematic areas) described at point 7 and will perform the following tasks:
— to provide expert advice to the project team on specific items such as the identification of training needs and content advice on specific sub-sectors,
— to provide expert lectures in the context of seminars, conferences and the like.
The selected experts shall assist CEPOL in the performance of the relevant tasks mentioned above and shall conduct their work in compliance with CEPOL processes and procedures taking into account the Agency's objectives as well as the specific project requirements, as well as any relevant CEPOL guide and/or manual. All relevant information/documentation will be made available to the experts by CEPOL prior to the start-up of the activities/tasks.
7.
Full description of the fields covered by the call for expressions of interest:

CEPOL is looking for highly skilled prospective individual experts that will support the Agency in the implementation of the EU–MENA CT partnership project.
CEPOL may need external assistance in the following thematic areas:
— airport counterterrorism security operations,
— information and intelligence analysis methods and instruments,
— human rights-compliant interview techniques,
— anti-money laundering and terrorism financing,
— anti-radicalisation and community outreach, including cooperation with civil society,
— countering extremism on the Internet and social media,
— foreign terrorist fighters,
— hostage negotiations,
— judicial investigations, including converting intelligence into viable evidence for court use,
— CBRNE materials and techniques (chemical, biological, radiological, nuclear and explosives),
— protection of vulnerable persons (smuggled migrants, victims of trafficking, refugees),
— links between terrorism and organised crime,
— trafficking in cultural heritage,
— cybercrime and cybersecurity,
— secure communications,
— SIMS (special investigative means) and undercover operations,
— tactical operations (special forces),
— learning and training methodologies for law enforcement, including training of trainers.
8.
Place of delivery:

The services of the external experts are to be provided mainly in the beneficiary countries of the EU–MENA CT partnership project (specifically, Jordan, Lebanon, Tunisia and Turkey). However, work may also be carried out at another location, if required.
9.
Expiry date of the list resulting from this call for expressions of interest:

The list resulting from this notice is valid for 30 months from the date of dispatch of this notice (see point 14). Interested parties may submit an application at any time prior to the last 3 months of validity of the list.
10.
Exclusion criteria:

Experts shall be excluded from participation if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of ‘res judicata’;
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the European Investment Bank and international organisations;
(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they or persons having powers of representation, decision-making or control over them have been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such an illegal activity is detrimental to the Union's financial interests;
(f) they are subject to an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in a procurement procedure or failing to supply information, or being declared to be in serious breach of their obligation under a contract covered by the budget;
g) they have a conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinities, family or emotional ties or any other relevant connection or shared interest.
Before signing a contract experts shall provide, in original, a declaration on their honour stating that they are not in one of the situations of exclusion listed above. In case of doubt, they may be requested to provide supporting evidence of non-exclusion.
11.
Selection criteria:

Experts to be placed on the list of prospective experts shall be selected on the basis of their professional and technical capacity to perform the tasks described in this call according to the following criteria:
a) the applicant shall be a natural person, not a legal entity;
b) the applicants shall:
— have a minimum of 10 years' professional experience in the law enforcement sector,
— have specific, proven experience in the area of criminal investigations and/or counterterrorism, either in a training or operational capacity,
— have relevant experience in the thematic area for which they apply,
— have knowledge of the development, delivery, organisation and monitoring/evaluation of learning and training activities study and/or their preparatory steps,
— have a very good command of English (mandatory) and a working knowledge of French (advantageous).
All the selection criteria requested above will be assessed based upon the information applicants provide in their application form.
CEPOL reserves the right to request any additional documentary evidence in addition to the application form if it deems necessary in order to verify applicants' skills and knowledge.
The applicants have the possibility to list in the application form any relevant studies, papers, articles they have authored, co-authored or contributed to.
Please note that it is the responsibility of the applicant to inform CEPOL immediately of any changes to their administrative and technical details which would result in a change to their original application.
12.
Conditions of remuneration and reimbursement of experts:

Experts shall be remunerated at a fixed price of 500 EUR/day worked. The travel and subsistence expenses will be reimbursed under the conditions set out in the model contract.
13.
‘Ex-post’ transparency:

A list of expert contracts detailing the subject and the amount of the contract only shall be published on the website of the contracting authority no later than 30 June of the year following contract award. The name and the locality of the expert will not be disclosed, in accordance with Article 21(4) of the Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union.
14.
Date of dispatch of notice:

25.11.2015.
15.
Date of receipt by the Publications Office:

25.11.2015.

http://ted.europa.eu/, TED database, © European Communities, 1995-2015.