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Procurement Notice Details

Repair/maintenance, integration and ongoing development of software and hardware for the physical protection service of the institute for transuranium elements (itu)
Karlsruhe, Germany

10/12/2015 S239 European Commission - Services - Contract notice - Restricted procedure
I.II.III.IV.VI.
Germany-Karlsruhe: Repair/maintenance, integration and ongoing development of software and hardware for the physical protection service of the Institute for Transuranium Elements (ITU)

2015/S 239-433382

Contract notice

Services

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre (JRC), Institute for Transuranium Elements (ITU)
PO Box 2340
For the attention of: Mr A. Jimenez-Segarra
76125 Karlsruhe
GERMANY
Telephone: +49 72479510
E-mail: jrc-itu-procurement@ec.europa.eu
Fax: +49 724795199555
Internet address(es):
General address of the contracting authority: http://itu.jrc.ec.europa.eu/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: research establishment.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Repair/maintenance, integration and ongoing development of software and hardware for the physical protection service of the Institute for Transuranium Elements (ITU).
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: European Commission, Institute for Transuranium Elements, Hermann-von-Helmholtz-Platz 1, 76344 Eggenstein-Leopoldshafen, GERMANY.
NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 132 000 and 176 000 EUR
II.1.5)
Short description of the contract or purchase(s)
The Institute for Transuranium Elements is planning to award a framework service contract for activities relating to the repair/maintenance, integration and ongoing development of software and hardware for the physical protection service of the Institute for Transuranium Elements (ITU). It involves the repair/maintenance, integration and ongoing development of the access detection system and other software and hardware for the physical protection service of the Institute for Transuranium Elements.
II.1.6)
Common procurement vocabulary (CPV)
72000000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Approximately 400 hours of service provision. This corresponds to a range of 33 000 EUR–44 000 EUR per year.
Estimated value excluding VAT:
Range: between 132 000 and 176 000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: yes
II.3)
Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
As detailed in the specifications.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the specifications.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate or tenders may be submitted by consortia of 2 or more economic operators (joint tender). Each grouping member must submit the necessary documents listed in point III.2.1. However, in the case of a grouping, the documents requested in points III.2.2 and III.2.3 may be compiled jointly by several members.
All legal entities will be required to sign the contract (if awarded it) and will be jointly and severally liable vis-à-vis the contracting authority for fulfilment of the conditions therein.
Any change in the composition of the consortium during the tender procedure may lead to the tender in question being rejected. Any change in the composition of the consortium following contract signature may lead to the termination thereof.
The consortium must nominate a legal entity (lead partner) who will have full authority to bind the consortium and each of its members, be responsible for contract management on behalf of all other members (invoicing, receipt of payments, etc.) and be entitled to submit the tender on behalf of the grouping members.
Subcontracting is permitted. However, the contractor will continue to bear full responsibility vis-à-vis the contracting authority for contract performance.
An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities, irrespective of the legal nature of the links between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment by said entities to make such resources available.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See specifications.
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: to be eligible to participate in this award procedure, candidates or tenderers must not be in any of the exclusion situations referred to in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (OJ L 298 of 26.10.2012). See self-certification model in the invitation to tender dossier.
Candidates or tenderers must also provide proof of their entry in a professional or trade register.
The tenderer awarded the contract must provide the appropriate proof prior to contract signature, in accordance with Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 (OJ L 362 of 31.12.2012).
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: proof of the tenderer's overall turnover for the past 3 financial years. The tenderer's average annual turnover must amount to at least 50 000 EUR.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) list of major services provided in the past 3 years in the field of repair work, maintenance and development of software and hardware for integrated systems like access control, access detection, biometric identification, singling out individuals, airlock control or detection of fissile materials, the performance of which is subject to the legal classified information provisions; together with details of performance timescales, respective order size, and public or private recipients involved. At least 1 reference is required.
(b) Handling of classified information shall be in accordance with the German provisions on classified information and those of the European Commission. The following undertakings are thus to be submitted with the application in their respective valid versions, completed and signed by the candidate and by the staff to be assigned within the scope of this contract:
— appendix 04 data sheet VS-NfD,
— https://bmwi-sicherheitsforum.de/ghb/formulare/317,0,0,1,0.html
— appendix 04a — appendix to the VS-NfD data sheet
— https://bmwi-sicherheitsforum.de/ghb/formulare/318,0,0,1,0.html
Minimum level(s) of standards possibly required:
(c) Proof of the candidate's quality-assurance measures in accordance with ISO 9001, a safety management system (e.g. SCC, BS OHSAS 18001), or equivalent quality-assurance or security measures.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/KRU/2015/E/0083/RC.
IV.3.2)
Previous publication(s) concerning the same contract
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.1.2016
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
20.1.2016
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
The aim of this contract notice is to call on interested parties to submit applications. Only those candidates who are selected on the basis of the requirements detailed in this notice will be requested to submit a tender.
The request to participate and any additional information are available in a specially designated section of the contracting authority's website at the following address: http://web.jrc.ec.europa.eu/callsfortender/
In exceptional circumstances, the candidate may contact the contracting authority in writing until at the latest 5 working days prior to the final date for receipt of applications in order to clarify the type of contract. If additional information is requested in good time and in accordance with the specifications, it will be made available to all candidates simultaneously on the contracting authority's aforementioned website.
Answers to the relevant questions asked and any additional information requested will be published on this website; candidates are therefore requested to check it regularly. It is the candidate's responsibility to check for updates and modifications during the invitation to tender period.
The Commission reserves the right to use a negotiated procedure when the circumstances outlined in Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 apply. This states that a negotiated procedure may be used without a prior contract notice in the case of a repetition of similar services performed for the contracting authority by the contractor who was awarded the first contract, as long as they correspond to the basic contract and the first contract was awarded in an open or restricted procedure.
Please note that the ITU will be closed from 24.12.2015 to 4.1.2016. Any enquiries will not be processed during this period.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any comments as regards the procurement procedure can be communicated to the contracting authority in point I.1.
If you believe that there has been maladministration in the procedure, you can lodge a complaint with the European Ombudsman (see http://www.ombudsman.europa.eu) within 2 years of the date on which you became aware of the facts giving rise to the complaint.
Any request for information on your part and our reply thereto, or a complaint owing to maladministration, will not entail any suspension of the time limit for initiating annulment procedures against this decision, which must be submitted within 2 months of the award decision to the body responsible for appeal procedures in point VI.4.1.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
30.11.2015


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