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Procurement Notice Details

Architectural, construction, engineering and inspection services [statutory inspections for science and technology facilities council]
UK

Purchaser: UK Shared Business Services Ltd

11/12/2015 S240 - - Services - Contract notice - Open procedure
I.II.III.IV.VI.
United Kingdom-Swindon: Architectural, construction, engineering and inspection services

2015/S 240-435704

Contract notice

Services

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction and FM Procurement Team
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867005
E-mail: fmprocurement@uksbs.co.uk
Internet address(es):
General address of the contracting authority: www.uksbs.co.uk
Electronic access to information: https://gpsesourcing.cabinetoffice.gov.uk/
Electronic submission of tenders and requests to participate: https://gpsesourcing.cabinetoffice.gov.uk/
Further information can be obtained from: UK Shared Business Services Limited
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Limited
Tenders or requests to participate must be sent to: Crown Commercial Services
E-mail: expressionofinterest@ccs.gsi.gov.uk
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender
I.2)
Type of the contracting authority
Body governed by public law
I.3)
Main activity
Other: statutory inspections
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Science and Technology Facilities Council
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
UK SBS FM150078 Statutory Inspections for Science and Technology Facilities Council.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKJ14
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
UK SBS wishes to establish a Contract for the provision of Statutory Inspections.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
II.1.6)
Common procurement vocabulary (CPV)
71000000, 71600000, 71630000, 71631000, 71631100
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
Estimated value excluding VAT: 195 000 GBP
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Starting 1.4.2016. Completion 31.3.2019
Information about lots

Lot No: 1 Lot title: Rutherford Appleton Laboratory (RAL)
1)
Short description
UK SBS wishes to establish a Contract for the provision of Statutory Inspections.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
2)
Common procurement vocabulary (CPV)
71000000, 71600000, 71630000, 71631000, 71631100
3)
Quantity or scope
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
The award of this Contract will be based on three Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Lot No: 2 Lot title: Daresbury Laboratory (DL)
1)
Short description
UK SBS wishes to establish a Contract for the provision of Statutory Inspections.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
2)
Common procurement vocabulary (CPV)
71000000, 71600000, 71630000, 71631000, 71631100
3)
Quantity or scope
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Lot No: 3 Lot title: UK Astronomy Technology Centre (UK ATC)
1)
Short description
UK SBS wishes to establish a Contract for the provision of Statutory Inspections.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
2)
Common procurement vocabulary (CPV)
71000000, 71600000, 71630000, 71631000, 71631100
3)
Quantity or scope
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
The award of this Contract will be based on 3 Lots:
Lot 1 — Rutherford Appleton Laboratory (RAL).
Lot 2 — Daresbury Laboratory (DL).
Lot 3 — UK Astronomy Technology Centre (UK ATC).
It is intended that a sole provider will be appointed for each Lot detailed above.
Potential Providers are invited to tender for 1, 2 or all Lots on an individual basis.
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bids to be priced in GBP.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any consortium, SPV, Partnership should ideally have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to any contract or framework and any subsequent contracts awarded under the same.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing regulatory needs and law, plus the protection of national security.
Suppliers (including SPV's, Consortia and Partnerships) may be required to clearly demonstrate recent successful experience in similar projects and environments.
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.
Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficent amount of time to register.
Full instructions for registration and use of the system can be found at:
http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@ccs.gsi.gov.uk
Your email must clearly state:
— the name and reference for the procurement you wish to register for;
— your organisations full name as a registered supplier;
— the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd ): Freephone: +44 3450103503
email: supplier@ccs.gsi.gov.uk
Training support to respond to a requirement is available to bidders at:
http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx
Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.
Minimum level(s) of standards possibly required: The minimum standards required are detailed within the specification document for each Site and the formal tender document.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in III.2.1
Project specific requirements.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
FM150078
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.1.2016 - 10:45
Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate
15.1.2016 - 11:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 15.1.2016 - 11:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published: 3 years — following expiry of this contract. There is the additional option of a 2 year extension built into this contract. If this is invoked, the renewal of this contract will be in 5 years from the start date of the contract.
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk
VI.5)
Date of dispatch of this notice:
8.12.2015

http://ted.europa.eu/, TED database, © European Communities, 1995-2015.