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Procurement Notice Details
Icsp — on-site technical support to the chemical, biological, radiological and nuclear centres of excellence secretariats
Purchaser: European Union, represented by the European Commission, on behalf of and for the account of the partner countries
12/12/2015 S241 External aid programmes - Services - Contract notice - Restricted procedure
Belgium-Brussels: IcSP — On-site technical support to the chemical, biological, radiological and nuclear centres of excellence Secretariats
Service contract notice
Location: Algeria, Uzbekistan
Instrument contributing to Stability and Peace.
European Union, represented by the European Commission, on behalf of and for the account of the partner countries, Brussels, BELGIUM.
Nature of contract:
The EU CBRN CoE initiative covers the Middle East, the region of the Gulf Cooperation Council countries, central Asia, North Africa, Atlantic façade (north-west Africa), central and eastern Africa, south-east Europe and Ukraine, Moldova and South Caucasus as well as south-east Asia. A network of 52 countries is established and its main objective is to improve national CBRN risk mitigation policies and upgrade crisis preparedness mechanisms through the implementation of concrete actions in the areas of export control of dual-use goods, illicit trafficking of CBRN materials, bio-safety and bio-security and the engagement of scientists.
Within the implementation of the CBRN centres of excellence initiative, the European Commission seeks to deploy 2 technical experts with specific qualifications and skills in the field of CBRN risk mitigation, to provide the beneficiary regions with local technical support.
The selected technical experts will be asked to provide local technical assistance to the national focal points, national teams, and regional Secretariats.
The technical experts will be based in the following locations:
— Algiers (Algeria) for the Sahel and North Africa region as well as supporting the Middle East region with the Secretariat established in Amman,
— Tashkent (Uzbekistan) for the central Asia region.
Number and titles of lots:
1 lot only.
2 500 000 EUR.
Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
Participation is open to all natural persons who are nationals of, and legal persons participating either individually or in a grouping (consortium) of tenderers which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
Subcontracting is allowed.
Number of candidates to be shortlisted:
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
Provisional date of invitation to tender:
Provisional commencement date of the contract:
Initial period of implementation of tasks:
Selection and award criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of a candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
— the average annual turnover of the candidate for the last 3 complete accounting years (2012, 2013 and 2014) must exceed 850 000 EUR. Please adapt the table in the ‘standard application form’ accordingly.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline:
1. the candidate must have at least 10 permanent staff each year for 2016 and the 2 previous years (2014, 2015) working in CBRN-related fields (such as, but not limited to, public health impact mitigation, chemical or radioactive waste management, illicit trafficking, border monitoring, first response, safety and security, bio threats, epidemics, radiological and nuclear detection, civil protection, first response, etc.) with a total of at least:
a) 1 staff working in the chemical field;
b) 1 staff working in the biological field;
c) 1 staff working in the radiological and/or nuclear field.
Please adapt the table ‘Staff’ of the application form in order to reflect the number of staff for each field.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline:
1. the candidate has provided services under at least 3 projects with a budget of at least 200 000 EUR per project of which at least 50 % was implemented by the candidate itself in 1 or several of the following fields:
field 1: chemical waste management, border control, decontamination;
field 2: biosafety or biosecurity, epidemiology, food safety;
field 3: radiological/nuclear border control, detection, forensics, or nuclear safety, nuclear waste management, nuclear safeguards;
field 4: training and support to first responders (civil protection, firefighters, medical services, etc.) in case of an event involving chemical, biological or radiological/nuclear materials.
These projects together must demonstrate that the candidate has experience in at least 2 of the 4 fields mentioned above;
2. at least 2 of the projects in 21.3.1 are international projects (implemented in a country outside that of the candidate).
Projects used as a reference for criteria 21.3.1 and 21.3.2 must have been implemented at any moment during the following reference period (January 2013–January 2016). This means that the project(s) could have been started/completed at any time during the indicated period but do not necessarily have to have started and completed during that period, nor implemented during the entire period. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. In this case, a precise budget and description of the tasks which were implemented during the reference period (up to January 2016) shall be added in the detailed description of the project in the application form. Please adapt the table in the submission form accordingly.
If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed (including the start and end dates) must be clear from the documentary evidence, together with a description of the nature of the services, supplies or works provided, if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:
(1) the number of projects meeting criterion 21.3.1;
(2) if ‘ex aequo’ in the 8th position, the number of international projects meeting criterion 21.3.1.
Best value for money.
Deadline for receipt of applications:
21.1.2016 (16:00), CET.
Any application received by the contracting authority after this deadline will not be considered.
Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address: http://ec.europa.eu/europeaid/prag/annexes.do?group=B
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
How applications may be submitted:
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
— either by recorded delivery (official postal service) to:
European Commission, Directorate-General for International Cooperation and Development, Unit B6, EuropeAid/137560/DH/SER/Multi, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM. Tel. +32 22997916,
— or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
European Commission, Directorate-General for International Cooperation and Development, Unit B6, EuropeAid/137560/DH/SER/Multi, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM. Tel. +32 22997916.
N.B.: this department is open from 7:00 to 17:30 from Monday to Friday; it is closed on Saturdays, Sundays and Commission holidays.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
All written communication for this tender procedure and contract must be in English.
Date of publication of prior information notice:
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 230/2014 of the European Parliament and of the Council of 11.3.2014 establishing an instrument contributing to stability and peace — see Annex A2 of the ‘Practical Guide’.
To avoid any conflict of interest, any firm (including firms within the same legal group or other members of the same consortium) or expert involved in the performance of the present contract will be excluded, for the duration of the contract and 2 years afterwards, from participating in any projects under the EU CBRN centres of excellence initiative. This restriction will only apply to the projects defined by the 3 regional Secretariats covered by this action, with the support of the deployed experts.
This will not apply to the implementation of the ongoing or any other projects developed independently of the current contract.
For further information about the eligibility rules, please consult Annex A2a ‘Eligibility programmes 2014–2020’ to the ‘Practical Guide’: http://ec.europa.eu/europeaid/prag/document.do
Contact mailbox: firstname.lastname@example.org
Please note that this call is launched under PRAG 2015. Therefore, the candidates are required to use the PRAG 2015 templates.
http://ted.europa.eu/, TED database, © European Communities, 1995-2015.