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Procurement Notice Details

Magnets [supply of three different undulator magnet structures for petra iii extension at desy]
Humburg, Germany

Purchaser: Deutsches Elektronen-Synchrotron DESY in der Helmholtz Gemeinschaft

17/12/2015 S244 - - Supplies - Contract notice - Open procedure
I.II.III.IV.VI.
Germany-Hamburg: Magnets

2015/S 244-443219

Contract notice

Supplies

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
Deutsches Elektronen-Synchrotron DESY in der Helmholtz Gemeinschaft
Notkestr. 85
Contact point(s): Sekretariat
22603 Hamburg
GERMANY
Telephone: +49 4089982480
E-mail: warenwirtschaft.v4sk@desy.de
Fax: +49 4089984009
Internet address(es):
General address of the contracting authority: http://www.desy.de
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
Other: Foundation under German Civil Law
I.3)
Main activity
Other: research
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Supply of three (3) different Undulator Magnet Structures for PETRA III Extension at DESY.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Supplies
NUTS code DE600
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
In accordance with the technical specifications manufacturing and delivery of permanent magnet structures for 3 different undulators of 2 m length for the light source PETRA III at DESY.
Undulators play a key role in the generation of synchrotron radiation; this leads to stringent requirements for manufacturing tolerances (µm-accuracy) and assembly in order to achieve the desired mechanical properties and magnetic performance. These devices will be installed in a storage ring tunnel and will be exposed to radiation during operation.
An undulator has a mechanical drive system which allows for adjustment of the gap between the magnet girders with µm-accuracy while magnetic forces of up to 3 tons are present.
The dye-pressed magnet material and pole material for the magnet structure have strict specifications of their magnetic properties and mechanical tolerances which need entirely to be documented. The tight manufacturing tolerances relate to the required functional accuracy and need to be explicitly inspected and documented after certain manufacturing steps, e.g. check of all reference dimensions on a CMM. All magnetic measurements require calibrated equipment.
II.1.6)
Common procurement vocabulary (CPV)
31630000, 42990000, 38000000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)
Information about variants
Variants will be accepted: yes
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
In accordance with the technical specifications manufacturing and delivery of permanent magnet structures for 3 different undulators of 2 m length for the light source PETRA III at DESY.
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Information about lots

Lot No: 1 Lot title: Supply of Undulator Magnet Structure U29
1)
Short description
This lot comprises the fabrication of a 2 m long permanent magnet structure according to manufacturing drawings. The type ‘U29’ relates to the approximate period length in mm. Magnetic characterization of the NdFeB-magnets and CoFe-poles as well as assembly and preadjustment of the magnet structure are an essential part of the contract and are detailed in the ‘Technical Specification’.
2)
Common procurement vocabulary (CPV)
31630000, 42990000, 38000000
3)
Quantity or scope
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Lot No: 2 Lot title: Supply of Undulator Magnet Structure U32
1)
Short description
This lot comprises the fabrication of a 2 m long permanent magnet structure according to manufacturing drawings. The type ‘U32’ relates to the approximate period length in mm. Magnetic characterization of the NdFeB-magnets and CoFe-poles as well as assembly and preadjustment of the magnet structure are an essential part of the contract and are detailed in the ‘Technical Specification’.
2)
Common procurement vocabulary (CPV)
31630000, 42990000, 38000000
3)
Quantity or scope
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Lot No: 3 Lot title: Supply of Undulator Magnet Structure U33
1)
Short description
This lot comprises the fabrication of a 2 m long permanent magnet structure according to manufacturing drawings. The type ‘U33’ relates to the approximate period length in mm. Magnetic characterization of the NdFeB-magnets and CoFe-poles as well as assembly and preadjustment of the magnet structure are an essential part of the contract and are detailed in the ‘Technical Specification’.
2)
Common procurement vocabulary (CPV)
31630000, 42990000, 38000000
3)
Quantity or scope
4)
Indication about different date for duration of contract or starting/completion
5)
Additional information about lots
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
Please note the commercial part of the tender documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please note the commercial part of the tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: — Excerpt from the applicable Commercial Registry (Handelsregister) for the company Tenderers who are not residented in Germany must include equivalent documentation.
— Written confirmation of the responsible financial administrations stating that all tax obligations or dues have been fulfilled orderly.
— Written confirmation of the responsible social-insurance authority stating that all obligations concerning social-insurance contributions have been fulfilled orderly.
— Self-declaration stating that no disclosure of insolvency or similar legal proceedings have been initiated or are pending against the tenderer.
— Self-declarations stating that no liquidation has been initiated or is pending against the tenderer.
— Self-declarations stating that no person acting on behalf of the tenderer has been convicted of any delict referred to under Paragraph 6 EG VOL/A.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — Declarations of the company's total revenues referring to the last 3 accounting years (each year separately).
— If applicable, declaration of turnover figures related to the specific scope of supply of this tender action, referring to the last 3 accounting years (each year separately).
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
1. Description of experience in the design, manufacturing, and magnetic tuning of undulators or comparable scientific components.
2. Description of experience in permanent magnet technology (manufacturing characterization, handling).
3. Description of experience in magnetic measurement technologies.
4. Submission of references for accomplishment of comparable projects in the previous 3 years.
5. Submission of information on the availability and qualification of personnel allocated for assembly, magnetic tuning, and permanent magnet technology within this project.
6. Submission of information on the applied quality management measures.
7. Declaration of conformity (see TechSpec. 4.1).
8. Submission of information on the properties of the applied magnet an pole material (see TechSpec. 4.2).
9. Detailed description of the manufacturing and delivery schedule.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 50
2. Technical implementations. Weighting 25
3. Delivery time / time schedule. Weighting 25
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
EO021-15
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)
Time limit for receipt of tenders or requests to participate
25.1.2016 - 13:30
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
German. English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
until: 25.3.2016
IV.3.8)
Conditions for opening of tenders
Date: 25.1.2016 - 13:30
Place:
DESY Hamburg, Notkestraße 85, 22607 Hamburg.
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
Vergabekammer des Bundes beim Bundeskartellamt
Villemombler Straße 76
53123 Bonn
GERMANY
VI.5)
Date of dispatch of this notice:
11.12.2015


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