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Procurement Notice Details

Organisation of language training at the european commission, joint research centre (jrc), ispra site (italy)
Ispra, Italy

Purchaser: European Commission, Joint Research Centre, Resources Directorate — Recruitment and Training Unit

30/12/2015 S252 European Commission - Services - Contract notice - Open procedure
I.II.III.IV.VI.
Italy-Ispra: Organisation of language training at the European Commission, Joint Research Centre (JRC), Ispra site (Italy)

2015/S 252-461155

Contract notice

Services

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre, Resources Directorate — Recruitment and Training Unit
via E. Fermi 2749
For the attention of: Finance and Procurement Unit — JRC.B.5
21027 Ispra VA
ITALY
E-mail: jrc-b3-procurement@ec.europa.eu
Internet address(es):
General address of the contracting authority: https://ec.europa.eu/jrc/
Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1140
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
Other: Research.
I.4)
Contract award on behalf of other contracting authorities
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Organisation of language training at the European Commission, Joint Research Centre (JRC), Ispra site (Italy).
II.1.2)
Type of contract and location of works, place of delivery or of performance
Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: JRC — Ispra, via E. Fermi, 2749 Ispra VA, ITALY.
NUTS code ITC41
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 48
II.1.5)
Short description of the contract or purchase(s)
Framework contract for the organisation of language training in 5 official languages of the European Union: English, French, German, Italian and Spanish.
It consists of language courses (according to the global scale of the ‘Common European Framework of reference for languages’ of the European Council — CEFR) for all languages, and courses to meet the learning demands of a multilingual and multicultural population that has to carry out different types of tasks and duties.
The objective of the training is to ensure that learners achieve a general linguistic competence covering the following 4 skills: written comprehension, oral comprehension, written and oral expression.
II.1.6)
Common procurement vocabulary (CPV)
80580000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
The indicative quantities are stated in point 7 of the Annex I to the framework contract and are an annual scenario of the services that could be required.
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
As specified in the tender documents.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the tender documents.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
1. Economic operators may submit a tender either individually or as a member of a grouping (with or without legal personality). Subcontracting is permitted in both cases.
2. Tenderers must clearly state the role of each economic operator — an individual tenderer, a grouping member or a subcontractor. This also applies if the economic operators involved belong to the same economic group.
3. Each grouping member shall assume joint and several liability vis-à-vis the contracting authority in the field of contract performance and will thus be considered as a party to the contract if the grouping's tender is successful. The grouping must appoint 1 legal entity (‘the leader’) who will have full authority to bind the grouping and each of its members during contract performance, and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other members. Should the contract be awarded, it will be signed by all legal entities, or by the one duly authorised by the other members. In the latter case, the authorising document will be attached to the contract.
4. Subcontracting is to be understood as the situation where the contractor enters into legal commitments with other legal entities which will perform part of the activities envisaged under the contract on its behalf. The contractor retains full responsibility vis-à-vis the contracting authority for contract performance. The use of freelancers or drawing on the activities or staff members of other legal entities not belonging to the contractor qualifies as subcontracting, irrespective of applicable national legislation. Tenderers must identify all subcontractors on whose capacities they will rely to meet the minimum levels of capacity required under points III.2.2 and III.2.3. Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract as specified in the tender. The use of different subcontractors during contract performance shall be subject to the contracting authority's prior written approval.
5. An individual tenderer or a grouping may also rely on the capacities of other entities in order to meet the minimum levels of capacity required in points III.2.2 and III.2.3, irrespective of the legal nature of the links it has with them. In this case, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of third parties which are different legal entities from the individual tenderer or grouping members, even though part of the same economic group, will be considered as subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on third parties to provide more than 70 % of the minimum requirements for the economic and financial capacity listed under point III.2.2, the contracting authority will require that the third parties sign the contract and become jointly liable for its performance together with the tenderer.
6. The role and tasks of each grouping member and identified subcontractor(s) must be clearly specified in the tender. The cover letter must give the name of the tenderer (including all members in the case of a grouping) and subcontractor(s), including third parties on whose capacities the tenderer relies, and the name of the single contact person in relation to this procedure. For groupings, the cover letter must be signed by each member, or by a person duly authorised to sign the tender and the contract on behalf of all members. In the latter case, authorisation may, for example, be in the form of a proxy, letter of intent or the memorandum of association of the grouping.
7. Tenderers (all members in the case of a grouping) must also provide a legible copy of the notice of appointment of the persons authorised to represent the tenderer in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria: tenderers will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Tenderers (including all members in the case of a grouping) and subcontractors identified in terms of point III.1.3 must sign the declaration on honour (available on the contracting authority's website indicated in point I.1) certifying that they are not in any of the situations indicated.
At the contracting authority's request, the successful tenderer (including all members in the case of a grouping) and all the subcontractors identified by the tenderer in accordance with point III.1.3 must provide the documentary evidence in Article 143(3) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012.
The contracting authority may exempt a tenderer from providing the documentary evidence required if it has already been submitted as part of another procurement procedure, and provided that the issuing date of the documents does not exceed 1 year from the date of the award notification and that they are still valid. In such a case, the tenderer must declare on his honour that this documentary evidence has already been provided as part of a previous procurement procedure, confirming that his situation has not changed.
2. Selection criteria — legal capacity: tenderers (including all members in the case of a grouping) and the subcontractors identified in terms of point III.1.3 must prove that they have sufficient legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of residence/incorporation. If the tenderer is neither required nor authorised to register in such a register for reasons related to his statute or legal status, the contracting authority may accept, as satisfactory evidence: a sworn statement or certificate; membership of a specific organisation; express authorisation or entry in the VAT register.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must meet the following criteria:
— have an annual turnover that meets the minimum level of capacity,
— be sufficiently economically sound to commence and perform the contract.
The following means of proof must be provided by each tenderer (each member in the case of a grouping) and each subcontractor upon whose capacity the tenderer intends to call in order to meet the minimum level required for economic and financial capacity:
(a) tenderers must provide copy of financial statements (balance sheets, profit and loss accounts and any other related financial information) for the past 3 financial years for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative. If the provided documents show net loss in any of the requested years, the economic operator must furnish another document as proof of its financial and economic capacity, such as appropriate bank references or a letter/statement by certified auditors attesting to the economic operator's financial stability, proof of professional risk insurance, or an appropriate guarantee from a third party (e.g. the parent company);
(b) tenderers must submit a statement regarding their annual turnover and their annual turnover for services similar to those referred to in this procurement procedure, provided over the past 3 financial years for which accounts have been closed.
Minimum level(s) of standards possibly required: 1. In relation to point (b), the annual turnover for each of the 3 financial years must be at least 800 000 EUR; this minimum will be assessed in relation to the tenderer as a whole, including the combined capacities of all members in the case of a grouping and all subcontractors.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must comply with the following criteria:
(a) tenderers must demonstrate their own professional capacity by submitting a list of similar contracts (development, organisation and running of language courses, including placement tests, according to the Global scale of the ‘Common European Framework of Reference for languages’ of the European Council — CEFR or equivalent), provided over the past 3 financial years for which accounts have been closed. The list of past contracts must include details of the recipients, the start and end dates of each contract, total contract amount and scope, role and amount invoiced by the economic operator;
(b) in relation to the services listed in the technical specifications (Annex I to the draft contract), tenderers must send the CV (in the European format, https://europass.cedefop.europa.eu) of the administrative coordinator. A CV is valid only if dated and signed;
(c) in relation to the services listed in the technical specifications (Annex I to the draft contract), tenderers must send the CV (in the European format, https://europass.cedefop.europa.eu) of the courses' coordinator. A CV is valid only if dated and signed;
(d) in relation to the services listed in the technical specifications (Annex I to the draft contract), the tenderer must send the CVs (in the European format, https://europass.cedefop.europa.eu) of the teachers who will carry out the services in their mother tongue. A CV is valid only if dated and signed;
(e) tenderers must provide proof of having the relevant quality management certificate in compliance with the ISO 9001:2008 standard or equivalent, related to the required activity and issued by a competent independent body. In the case of a grouping, this criterion must be met by at least 1 grouping member. Members who do not have the required certification must submit a declaration stating that they undertake to operate in accordance with said certification; this also applies for subcontractors;
(f) in the event of subcontracting (please refer to point 4 of paragraph III.1.3), tenderers must state the type of service it intends to subcontract as well as the names of any subcontractors, and provide the information required in point III.1.3.
Minimum level(s) of standards possibly required:
1. In relation to point (a), tenderers must include in the list at least 3 services with values (excluding VAT) above 50 000 EUR each. Moreover, for the 2 more important services, tenderers must include a written declaration, signed by the clients, showing the level of satisfaction in relation to the services. The declaration must also clearly state the value of the services and the date on which they were provided.
2. In relation to point (b), the administrative coordinator has to meet the following requirements:
— at least 3 years' working experience in relation to the organisation of language courses to adults,
— knowledge of minimum B1 level of both written and spoken Italian and English, based on the ‘Common European Framework of Reference for languages’ or equivalent (assessment grid visible at following link http://europass.cedefop.europa.eu/LanguageSelfAssessmentGrid/en),
— in the case of a grouping, s/he must come from the leading company,
3. In relation to point (c), the CV must clearly demonstrate that the courses' coordinator:
— has a degree, awarded after at least 3 years of study. A copy of the document must be attached to the offer,
— has at least 3 years' experience in managing group of teachers providing language training to adults,
— is proficient in the use of informatics tools (Word, Excel, e-mail, Internet, etc.),
— has knowledge of minimum B1 level of both written and spoken Italian and of minimum C1 level of both written and spoken English, based on the ‘Common European Framework of Reference for languages’ or equivalent (assessment grid visible at following link http://europass.cedefop.europa.eu/LanguageSelfAssessmentGrid/en).
4. In relation to point (d), the CVs must clearly demonstrate that the teachers:
— have a degree in the linguistic field or any degree accompanied with a teaching certificate, in their mother tongue, like for example CELTA/DELTA for English, FLE for French, CEELE for Spanish, DITALS/CEDILS/DILS-PG for Italian, EUROLTA for German, or any equivalent certificates. In both cases, degrees must be awarded after at least 3 years of study. Furthermore, each teacher will only be authorised to teach in his/her mother tongue. A copy of the documents must be attached to the offer (no self-certification accepted),
— have at least 3 years' working experience in relation to the teaching of their mother tongue to adults,
— have knowledge in multimedia teaching and skills in information and communications technology,
— have knowledge of minimum A2 level of both written and spoken Italian and English languages based on the ‘Common European Framework of Reference for languages’ or equivalent (assessment grid visible at following link http://europass.cedefop.europa.eu/LanguageSelfAssessmentGrid/en).
Moreover, tenderers must provide a minimum of 6 CVs for each of the following languages: English, French and Italian and at least 3 CVs for each of the following languages: German and Spanish.
5. In relation to point (e), tenderers must also provide a quality plan that include as a minimum the information requested under point 5.7 of the technical specifications (Annex I to FWC);
6. These minimum levels shall be assessed by considering the tenderer as a whole, including the total capacity of all members (in the case of a grouping) and all subcontractors identified in terms of point III.1.3.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/IPR/2015/B.3/0044/OC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.2.2016
IV.3.4)
Time limit for receipt of tenders or requests to participate
4.2.2016
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening of tenders
Date: 10.2.2016 - 14:30
Place:
Joint Research Centre, via E. Fermi, 2749 Ispra VA, ITALY.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A maximum of 1 representative per tenderer may attend the opening of tenders. For the request to participate, see as stated in the invitation to tender letter.
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information
1) The tender documents are available free of charge on the e-tendering website at https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1140
2) Any requests for additional information must be made in writing only through the e-tendering website at https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1140 in the ‘Questions and answers’ tab, by clicking ‘Create a question’.
3) Clarifications provided in response to requests received from economic operators or any other supplementary information that the contracting authority deems necessary will be published on the abovementioned e-tendering website. Please note that this site is regularly updated and it is the economic operator's responsibility to check it regularly in order to have complete and up-to-date information regarding this notice.
4) The contracting authority is not bound to reply to requests for additional information received less than 6 working days before the final date for submission of tenders.
5) The contracting authority will send written notification to each tenderer regarding the outcome of their tender.
6) In accordance with Article 134(1)(f) of Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012, the contracting authority may, for 3 years following conclusion of the initial contract, use the negotiated procedure without prior publication of a contract notice for new services consisting in the repetition of similar services (for no more than 50 % of the contract's initial value) by the economic operator to whom the contract has been awarded.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any observations regarding the award of this procedure may be sent to the contracting authority stated in point I.1.
If you believe there has been maladministration, you may lodge a complaint with the European Ombudsman within 2 years of the date when you became aware of the facts in connection therewith (see http://www.ombudsman.europa.eu). Said complaint neither suspends the deadline for lodging an appeal nor creates a new deadline for appeals.
Appeals may be lodged with the body stated under point VI.4.1 within 2 months of the award decision being notified.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
18.12.2015


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