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Procurement Notice Details

Refurbishment of site entrance jrc-irmm
Geel, Belgium

Purchaser: European Commission, Joint Research Centre, Institute for Reference Materials and Measurements

02/01/2016 S1 European Commission - Works - Contract notice - Restricted procedure
I.II.III.IV.VI.
Belgium-Geel: Refurbishment of site entrance JRC-IRMM

2016/S 001-000024

Contract notice

Works

Directive 2004/18/EC
Section I: Contracting authority

I.1)
Name, addresses and contact point(s)
European Commission, Joint Research Centre, Institute for Reference Materials and Measurements
Retieseweg 111
Contact point(s): Ms Aline Loucas
For the attention of: Finance and Procurement
2440 Geel
BELGIUM
Telephone: +32 14581764
E-mail: jrc-irmm-procurement@ec.europa.eu
Fax: +32 14584273
Internet address(es):
General address of the contracting authority: https://ec.europa.eu/jrc/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)
Type of the contracting authority
European institution/agency or international organisation
I.3)
Main activity
General public services
Other: Research.
I.4)
Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract

II.1)
Description
II.1.1)
Title attributed to the contract by the contracting authority:
Refurbishment of site entrance JRC-IRMM.
II.1.2)
Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: European Commission, Joint Research Centre, Institute for Reference Materials and Measurements, Retieseweg 111, 2440 Geel, BELGIUM.
NUTS code BE213
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s)
Renovation of the JRC-IRMM site entrance to improve and renew the security parts (guard house, barriers); improve the road safety and the visibility.
II.1.6)
Common procurement vocabulary (CPV)
45233220, 34928110, 34992300, 34996000, 35120000, 45233320, 50230000
II.1.7)
Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Lots
This contract is divided into lots: no
II.1.9)
Information about variants
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
Estimated value excluding VAT:
Range: between 350 000 and 500 000 EUR
II.2.2)
Information about options
Options: no
II.2.3)
Information about renewals
This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information

III.1)
Conditions relating to the contract
III.1.1)
Deposits and guarantees required:
To be specified in the tender documents which will be made available only to the selected candidates.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be specified in the tender documents which will be made available only to the selected candidates.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Economic operators can submit a request to participate either as a sole candidate or as partners in a consortium (with or without legal personality). In either case subcontracting is permitted.
The candidate must clearly specify the role of each economic operator — as a sole candidate, as a partner in a consortium or subcontractor. This also applies where the entities involved belong to the same economic group.
Each partner in a consortium assumes joint and several liability towards the contracting authority for implementation of the contract and will become a party to the contract if the consortium's tender is successful. The consortium shall nominate 1 legal entity (‘the leader’) who will have full authority to bind the consortium and each of its members during contract execution and will be responsible for the administrative management of the contract (invoicing, receiving payments, etc.) on behalf of all other partners.
Subcontracting is the situation where the contractor enters into legal commitments with other legal entities which will perform part of the contract on its behalf. The contractor retains full liability towards the contracting authority for implementation of the contract. Freelancing, drawing on the activities or staff of any other entirely different legal entity than the contractor, qualifies as subcontracting, independently of the applicable national law.
Candidates must identify all subcontractors on whose capacities they rely to meet the minimum capacity levels under headings III.2.2 and III.2.3. Subcontractors must provide a letter of intent stating their willingness to participate in the performance of the contract. During contract execution any change of subcontractors will be subject to prior written approval of the contracting authority.
A sole candidate or a consortium may also rely on the capacities of other entities for meeting the minimum capacity levels under headings III.2.2 and III.2.3, regardless of the legal nature of the links which it has with them. If so, it must prove to the contracting authority that it will have the resources necessary for performance of the contract at its disposal, for example by providing an undertaking on the part of those entities. Reliance on the capacities of a third party which is a different legal entity from the sole candidate or the consortium members, even though part of the same economic group, is considered subcontracting for the purposes of the procedure. If the contract is awarded to a tenderer relying on a third party to provide more than 70 % of the minimum requirements for economic and financial capacity listed under heading III.2.2, the contracting authority will require that the third party sign the contract and become jointly liable for its execution together with the tenderer.
The role and tasks of each consortium partner and identified subcontractors must be clearly specified in the request to participate. The cover letter must give the name of the candidate (including all partners in the case of a consortium) and subcontractor(s), including third parties on whose capacities the candidate relies, and the name of the single contact person in relation to this procedure. For consortia the cover letter must be signed by each partner, or by a partner duly authorised to sign the request to participate, the tender and the contract on behalf of all partners. In the latter case authorisation can be, for instance, in the form of a power of attorney, a letter of intent or a consortium agreement.
Candidates (all partners in the case of a consortium) must also provide a legible copy of the notice of appointment of the persons authorised to represent the candidate in dealings with third parties and in legal proceedings, or a copy of the publication of such appointment if the legislation which applies to the legal entity concerned requires such publication. Any delegation of this authorisation to another representative not indicated in the official appointment must be evidenced.
III.1.4)
Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Exclusion criteria:
Candidates will not be eligible to take part in this procedure if they are in any of the exclusion situations listed in Articles 106 and 107 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012. Candidates (including consortium partners) and subcontractors identified as per heading III.1.3 shall sign the declaration on honour (available on the contracting authority's website indicated in heading I.1) to declare that they are not in any of these situations.
Selection criteria:
Legal capacity:
Candidates (all partners in the case of a consortium) shall prove that they have the legal capacity to perform the contract by providing a certificate of registration in the relevant trade or professional register in their country of establishment/incorporation. If the candidate is not required or allowed to register in such a register for reasons related to its statute or legal status, the contracting authority may accept, as satisfactory evidence, a sworn declaration or certificate, membership of a specific organisation, express authorisation, or entry in the VAT register.
III.2.2)
Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) A statement as to the economic operator's annual turnover and the annual turnover in the field covered by the contract, over the past 2 financial years for which accounts have been closed. A copy must be provided of financial statements (balance sheets, profit and loss accounts and any other related financial information) for the past 2 financial years for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative.
b) A statement on the financial viability and ‘acid-test ratio’ of the economic operator, based on the last financial year for which accounts have been closed. A copy must be provided of financial statements (balance sheets, profit and loss accounts and any other related financial information) for the last financial year for which accounts have been closed, published and/or audited or, where publication/auditing is not required under the law of the country in which the economic operator is established, self-certified as exact and sincere by the duly authorised representative.
If, for some exceptional reason which the contracting authority considers justified, a candidate is unable to provide 1 or the other of the above documents, he/she may prove his/her economic and financial capacity by any other document which the contracting authority considers appropriate.
Minimum level(s) of standards possibly required: a) The candidate must have a minimum annual turnover of at least 1 000 000 EUR for each of the past 2 years. In the case of a consortium or subcontracting the evidence requested must be provided by those consortium partners/subcontractors on whose capacity the candidate relies to satisfy the minimum capacity levels.
b) The candidate (each individual partner in the case of a consortium) must have an ‘acid-test ratio’ of ≥ 1 ((current assets – inventory)/current liabilities ≥ 1). In case the candidate relies on the capacity of another partner or subcontractor for meeting the economic and financial criteria, they all have to comply individually with this minimum criteria. In case a candidate is part of a consolidated group, the acid-test ratio ≥ 1 shall be proven for the companies' annual account as well as for the consolidated account. The contracting authority reserves the right not to select a candidate where the evidence provided gives rise to major concerns on its financial viability to perform the contract and the candidate has failed to mitigate these concerns by submitting observations or other evidence of financial viability.
• Definition of current assets: a current asset is cash and any other company asset that will be turning to cash within 1 year from the date shown in the heading of the company's balance sheet. (If a company has an operating cycle that is longer than 1 year, an asset that will turn to cash within the length of its operating cycle is considered to be a current asset.) Current assets are generally listed first on a company's balance sheet and will be presented in the order of liquidity. That means they will appear in the following order: cash (which includes currency, checking accounts, petty cash), temporary investments, accounts receivable, inventory, supplies, and prepaid expenses. (Supplies and prepaid expenses will not literally be converted to cash. They are included because they will allow the company to avoid paying cash for these items during the upcoming year.)
• Definition of current liabilities: a current liability is an obligation that is due within 1 year of the date of a company's balance sheet and will require the use of a current asset or will create another current liability. If a company's operating cycle is longer than 1 year, current liabilities are those obligations due within the operating cycle.
Current liabilities are usually presented in the following order:
— the principal portion of notes payable that will become due within 1 year,
— accounts payable,
— the remaining current liabilities such as payroll taxes payable, income taxes payable, interest payable and other accrued expenses.
This minimum will be assessed in relation to the candidate as a whole, including the combined capacities of all partners in the case of a consortium and all subcontractors.
III.2.3)
Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
a) Experience in the field of infrastructure works proven by an extract from a trade or professional register, or an equivalent proof of establishment, and a list of similar (in value, scope and complexity) contracts completed in the 3 years preceding the deadline date for submitting requests to participate. The list of past contracts shall include details of their start and end dates, total contract amount and scope, role and amount invoiced by the economic operator. In the case of contracts still ongoing only the portion completed during the reference period will be taken into consideration.
b) The candidate shall operate a safety management system and provide as proof thereof a certificate drawn up by independent bodies or any other evidence of equivalent safety measures attesting the compliance with the minimum level of standards.
Minimum level(s) of standards possibly required:
a) Based on 3 projects the candidate must show that he/she has experience in the field of infrastructure works. Each project must present a certificate of good completion. In the case of a consortium or subcontracting the evidence requested must be provided by those consortium partners/subcontractors on whose capacity the candidate relies to satisfy the minimum capacity levels.
b) The candidate (each individual partner in the case of a consortium) must have a safety management system which complies with the VCA (‘Veiligheids Certificaat Aannemer’) or equivalent certification requirements.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession
III.3.2)
Staff responsible for the execution of the service
Section IV: Procedure

IV.1)
Type of procedure
IV.1.1)
Type of procedure
Restricted
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
Award criteria
IV.2.1)
Award criteria
Lowest price
IV.2.2)
Information about electronic auction
An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting authority:
JRC/GEE/2015/D.1/0117/RC.
IV.3.2)
Previous publication(s) concerning the same contract
no
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)
Time limit for receipt of tenders or requests to participate
3.2.2016
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender
IV.3.8)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
VI.2)
Information about European Union funds
VI.3)
Additional information
Documents and communication related to this procedure are available free of charge at the following website:
http://web.jrc.ec.europa.eu/callsfortender (search by the procedure reference number given in heading IV.3.1). Any additional information and reply to requests for clarifications will be published there. It is therefore the responsibility of economic operators to check the website on a regular basis.
— The aim of this notice is to select candidates who in the second stage of the restricted procedure will receive the tender documents (including technical specifications and draft contact) and be invited to tender.
— Interested parties are requested to strictly observe the conditions listed in headings III.1 and III.2 when submitting their requests to participate, namely:
• to submit their applications before the deadline indicated in heading IV.3.4 by post/courier/hand delivery to the address given in heading I.1;
• to enclose all documents and information required under headings III.1 and III.2. In particular, the declaration on honour (template available on the contracting authority's website) required under heading III.2.1 must be duly filled in and signed by the legal representative.
— If processing your reply to this contract notice involves the recording and processing of personal data (such as name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, replies to the questions and any personal data requested are required to evaluate your application in accordance with the contract notice and will be processed solely for that purpose by the contracting authority mentioned in heading I.1.
Details concerning the processing of your personal data are available on the privacy statement at: http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf
Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in:
— the Commission Decision 2008/969/EC, Euratom of 16.12.2008 on the Early Warning System for the use of authorising officers of the Commission and the executive agencies (for more information see the privacy statement on http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm), or
— the Commission Regulation (EC, Euratom) No 1302/2008 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm#BDCE).
Please note that the European Commission offices are closed from 24.12.2015 until 3.1.2016 included.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.4.2)
Lodging of appeals
Precise information on deadline(s) for lodging appeals: You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1.
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.
Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.4.3)
Service from which information about the lodging of appeals may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100
VI.5)
Date of dispatch of this notice:
23.12.2015


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