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Procurement Notice Details
Nsi — enhancing the capabilities of the armenian nuclear regulatory authority and its technical support organisation in reviewing documents demonstrating the long-term safety of unit 2 of metsamor npp
Purchaser: European Union, represented by the European Commission, on behalf of and for the account of the partner country
26/04/2016 S81 External aid programmes - Services - Contract notice - Restricted procedure
Armenia-Yerevan: NSI — Enhancing the capabilities of the Armenian Nuclear Regulatory Authority and its technical support organisation in reviewing documents demonstrating the long-term safety of Unit 2 of Metsamor NPP (A3.01/16 A)
Service contract notice
Location — Armenia
European Union, represented by the European Commission, on behalf of and for the account of the partner country, Yerevan, ARMENIA.
Nature of contract:
The specific objectives of this project are the following:
(a) to strengthen ANRA and NRSC capabilities in review, safety assessment and licensing of plant safety improvement measures resulting from the stress tests of the Armenian NPP;
(b) to strengthen ANRA and NRSC capabilities in reviewing documents containing safety justifications and licence applications related to the planned long-term operation (LTO) of the Armenian NPP;
(c) to enhance the regulatory framework applied for the regulatory supervision of the planned LTO of the Armenian NPP;
(d) to provide on-site assistance to ANRA by EU experts during the licensing review activities related to the implementation of the safety improvement measures and the LTO.
Number and titles of lots:
1 lot only.
2 500 000 EUR.
Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 2 500 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
Subcontracting is allowed.
Number of candidates to be shortlisted:
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
Provisional date of invitation to tender:
Provisional commencement date of the contract:
Initial period of implementation of tasks:
Selection and award criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.
• the average annual turnover of the candidate must exceed 2 500 000 EUR.
Please adapt the table in the ‘standard application form’ accordingly.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:
The candidate must have at least 40 permanent staff members each year for the current year and the 2 previous years (i.e. 2014, 2015 and 2016) from which at least:
1. 30 permanent staff members in the field of nuclear safety assessment directly supporting the licensing or regulation activities of a nuclear safety authority;
2. 10 permanent staff members performing licensing or regulation activities at a nuclear safety authority.
Please adapt the table 4 ‘Staff’ of the application form in order to reflect the number of staff for each field and for each year.
Please be aware that this professional selection criterion implies that if the candidate is not an EU nuclear safety authority itself, it needs to include in its consortium a member who is an EU nuclear safety authority.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline:
1. the candidate has provided services as a leader (i.e. implementation of a minimum of 50 % of the project budget) in at least 2 projects with a project budget of at least 500 000 EUR in the field of:
i. nuclear safety assessment; and/or
ii. technical support activities;
directly supporting licensing or regulation activities of an EU nuclear safety authority;
2. the projects meeting criterion 21.3.1 above must have been implemented in the EU and together must demonstrate that the candidate has experience in at least 3 of the following technical areas related to nuclear safety assessment and/or regulation of nuclear activities:
a) safety assessment of NPP design modifications related to safety improvement measures;
b) assessment of safety justifications related to the long-term operation of NPPs;
c) evaluation and assessment of residual service time for safety classified SSCs (systems, structures and components);
d) assessment of the integrity of non-replaceable reactor components (e.g. pressure vessel);
e) component service life (ageing) management methods/programmes, including inspections;
3. the candidate must have proven experience (at least 1 project) of transferring EU nuclear safety expertise and know-how to organisations in other countries.
Projects used as references for criteria 21.3.1, 21.3.2 and 21.3.3 must have been implemented at any moment during the reference period (April 2011 to April 2016). This means that the project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period.
Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In the case of projects still ongoing only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. In this case, a precise budget and a description of the tasks which were implemented during the reference period (up to April 2016) shall be added in the detailed description of the project in the application form. Please adapt the table in the submission form accordingly.
If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:
1) the number of technical areas (mentioned in criterion 21.3.2) covered in projects meeting criterion 21.3.1;
2) if ‘ex aequo’ in the 8th position, the number of projects meeting criterion 21.3.3;
3) if ‘ex aequo’ in the 8th position, the highest cumulative value of the projects meeting criterion 21.3.1 above.
Best price-quality ratio.
Deadline for receipt of applications:
3.6.2016 (16:00), Central European Time.
Any application received by the contracting authority after this deadline will not be considered.
Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:
The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
How applications may be submitted:
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
• either by recorded delivery (official postal service) to:
European Commission, Directorate-General for International Cooperation and Development — EuropeAid, Unit B6, EuropeAid/137935/DH/SER/AM, avenue du Bourget 1, Office J-59, 01/033 1049 Brussels, BELGIUM. (Tel. +32 2 299 7916).
In this case, the delivery record is proof of compliance with the time limit for receipt,
• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
European Commission, Directorate-General for International Cooperation and Development — EuropeAid, Unit B6, EuropeAid/137935/DH/SER/AM, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM. (Tel. +32 2 299 7916).
In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.
N.B.: this department is open from 8:00 to 17:00 from Monday to Thursday and from 8:00 to 16:00 on Friday. It is closed on Saturdays, Sundays and Commission holidays.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.
Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
All written communication for this tender procedure and contract must be in English.
Date of publication of prior information notice:
Notice number in OJ: 2016/S 056-092668
The notice number in OJ S may be found under the title of the project in the published notice on the EuropeAid webpage.
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Council Regulation (Euratom) No 237/2014 of 13.12.2013 establishing an Instrument for Nuclear Safety Cooperation. See Annex A2 of the ‘Practical Guide’.
Due to the nature of the tasks, subcontracting activities up to a maximum of 15 % of the contract value to the local technical support organisation (TSO), Nuclear and Radiation Safety Centre (NRSC), is considered necessary.
For further information about the eligibility rules, please consult Annex A2a ‘Eligibility programmes 2014-2020’ to the ‘Practical Guide’: http://ec.europa.eu/europeaid/prag/document.do
Contact mailbox: EuropeAid-TENDERSemail@example.com
http://ted.europa.eu/, TED database, © European Communities, 1995-2016.