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Procurement Notice Details
Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement
Luxembourg
Purchaser: European Commission-Directorate General for Energy
24/03/2018 S59 European Commission - Services - Contract notice - Open procedure I.II.III.IV.VI. Luxembourg-Luxembourg: Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement
2018/S 059-129467
Contract notice
Services
Directive 2014/24/EU Section I: Contracting authority
I.1) Name and addresses European Commission-Directorate General for Energy European Commission, Directorate-General for Energy, Directorate D — Nuclear Energy, Safety and ITER, 1, rue Henri Schnadt, Zone d'activités Cloche d'Or Luxembourg 2530 Luxembourg E-mail: ENER-RADPROT@ec.europa.eu NUTS code: LU Internet address(es):
Main address: https://ec.europa.eu/energy/en
I.2) Information about joint procurement I.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3380 Additional information can be obtained from the abovementioned address Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3380 I.4) Type of the contracting authority European institution/agency or international organisation I.5) Main activity General public services Section II: Object
II.1) Scope of the procurement II.1.1) Title: Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement
Reference number: ENER/D3/2018-144-01 II.1.2) Main CPV code 31710000 II.1.3) Type of contract Services II.1.4) Short description: About 200 staff members from different European Commission departments located in Luxembourg are occupationally exposed to ionising radiation in the course of their work. Under the European and national radiation protection regulations (cf. the Council Directive 2013/59/Euratom, also known as the Basic safety standards directive), the employer is responsible for implementing arrangements for the operational radiation protection of their workers.
The Health protection sector of the radiation protection and nuclear safety unit, European commission's directorate-general for energy implements systematic control of operational radiation exposures. Thus, the Commission owns a fleet of electronic personal dosimeters (EPD) and a corresponding registry system consisting of dosimeter readers, server, workstations and database.The purpose of this contract is to maintain the fleet of EPD purchase during previous years in a good operational condition and in calibration.
II.1.5) Estimated total value II.1.6) Information about lots This contract is divided into lots: no II.2) Description II.2.1) Title: II.2.2) Additional CPV code(s) II.2.3) Place of performance NUTS code: 00 Main site or place of performance: The calibrations, servicing and repairs of the dosimeters will be executed in the contractor's premises. The maintenance of the registration system and the trainings may be held in Luxembourg.
II.2.4) Description of the procurement: The purpose of the contract is to maintain a fleet of electronic personal dosimeters (EPD) purchased during previous years in a good operational condition and in calibration, ready to be issued to occupationally exposed workers of the Commission.
Thus, the annual calibration and servicing of circa 270 EPD in use is the prime activity under this contract.
As a number of EPD will reach the end of their useful operation in coming years, the contract involves potential purchase, in a number of batches, of up to 50 EPD capable to measure and record both gamma and neutron radiation by means of replacement of EPD that are found irreparable.
The contract also comprises the maintenance and upgrade of the EPD registration and management system consisting of 4 dosimeter readers, the Oracle server installation and associated software used to register and record the doses and to apply various parameters to the EPD through the readers.
In case of system malfunction, interventions are foreseen as a last resort.
II.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents II.2.6) Estimated value Value excluding VAT: 400 000.00 EUR II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: no II.2.10) Information about variants Variants will be accepted: no II.2.11) Information about options Options: no II.2.12) Information about electronic catalogues II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: no II.2.14) Additional information Section III: Legal, economic, financial and technical information
III.1) Conditions for participation III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers III.1.2) Economic and financial standing Selection criteria as stated in the procurement documents III.1.3) Technical and professional ability Selection criteria as stated in the procurement documents III.1.5) Information about reserved contracts III.2) Conditions related to the contract III.2.1) Information about a particular profession III.2.2) Contract performance conditions: III.2.3) Information about staff responsible for the performance of the contract Section IV: Procedure
IV.1) Description IV.1.1) Type of procedure Open procedure IV.1.3) Information about a framework agreement or a dynamic purchasing system IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue IV.1.6) Information about electronic auction IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: yes IV.2) Administrative information IV.2.1) Previous publication concerning this procedure IV.2.2) Time limit for receipt of tenders or requests to participate Date: 08/05/2018 Local time: 16:00 IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates IV.2.4) Languages in which tenders or requests to participate may be submitted: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish IV.2.6) Minimum time frame during which the tenderer must maintain the tender IV.2.7) Conditions for opening of tenders Date: 14/05/2018 Local time: 14:00 Place: European Commission, DG Energy, 1 rue Henri Schnadt, Zone d'activités Cloche d'Or, L-2530 Luxembourg.
Information about authorised persons and opening procedure: 1 representative per tenderer
Section VI: Complementary information
VI.1) Information about recurrence This is a recurrent procurement: no VI.2) Information about electronic workflows VI.3) Additional information: VI.4) Procedures for review VI.4.1) Review body General Court of the European Union rue du Fort Niedergrünewald Luxembourg 2925 Luxembourg Telephone: +352 4303-1 E-mail: generalcourt.registry@curia.europa.eu Fax: +352 4303-2100 Internet address:http://curia.europa.eu/
VI.4.2) Body responsible for mediation procedures VI.4.3) Review procedure VI.4.4) Service from which information about the review procedure may be obtained General Court of the European Union rue du Fort Niedergrünewald Luxembourg 2925 Luxembourg Telephone: +352 4303-1 E-mail: generalcourt.registry@curia.europa.eu Fax: +352 4303-2100 Internet address:http://curia.europa.eu/
VI.5) Date of dispatch of this notice: 19/03/2018
http://ted.europa.eu/, TED database, © European Communities, 1995-2018.
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