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Procurement Notice Details

Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement
Luxembourg

Purchaser: European Commission-Directorate General for Energy

24/03/2018 S59 European Commission - Services - Contract notice - Open procedure
I.II.III.IV.VI.
Luxembourg-Luxembourg: Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement

2018/S 059-129467

Contract notice

Services

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
European Commission-Directorate General for Energy
European Commission, Directorate-General for Energy, Directorate D — Nuclear Energy, Safety and ITER, 1, rue Henri Schnadt, Zone d'activités Cloche d'Or
Luxembourg
2530
Luxembourg
E-mail: ENER-RADPROT@ec.europa.eu
NUTS code: LU
Internet address(es):

Main address: https://ec.europa.eu/energy/en

I.2)
Information about joint procurement
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3380
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3380
I.4)
Type of the contracting authority
European institution/agency or international organisation
I.5)
Main activity
General public services
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
Service contract for the calibration and maintenance of electronic dosimeters and maintenance of associated hardware and software, including supply of spare parts for replacement

Reference number: ENER/D3/2018-144-01
II.1.2)
Main CPV code
31710000
II.1.3)
Type of contract
Services
II.1.4)
Short description:
About 200 staff members from different European Commission departments located in Luxembourg are occupationally exposed to ionising radiation in the course of their work. Under the European and national radiation protection regulations (cf. the Council Directive 2013/59/Euratom, also known as the Basic safety standards directive), the employer is responsible for implementing arrangements for the operational radiation protection of their workers.

The Health protection sector of the radiation protection and nuclear safety unit, European commission's directorate-general for energy implements systematic control of operational radiation exposures. Thus, the Commission owns a fleet of electronic personal dosimeters (EPD) and a corresponding registry system consisting of dosimeter readers, server, workstations and database.The purpose of this contract is to maintain the fleet of EPD purchase during previous years in a good operational condition and in calibration.

II.1.5)
Estimated total value
II.1.6)
Information about lots
This contract is divided into lots: no
II.2)
Description
II.2.1)
Title:
II.2.2)
Additional CPV code(s)
II.2.3)
Place of performance
NUTS code: 00
Main site or place of performance:
The calibrations, servicing and repairs of the dosimeters will be executed in the contractor's premises. The maintenance of the registration system and the trainings may be held in Luxembourg.

II.2.4)
Description of the procurement:
The purpose of the contract is to maintain a fleet of electronic personal dosimeters (EPD) purchased during previous years in a good operational condition and in calibration, ready to be issued to occupationally exposed workers of the Commission.

Thus, the annual calibration and servicing of circa 270 EPD in use is the prime activity under this contract.

As a number of EPD will reach the end of their useful operation in coming years, the contract involves potential purchase, in a number of batches, of up to 50 EPD capable to measure and record both gamma and neutron radiation by means of replacement of EPD that are found irreparable.

The contract also comprises the maintenance and upgrade of the EPD registration and management system consisting of 4 dosimeter readers, the Oracle server installation and associated software used to register and record the doses and to apply various parameters to the EPD through the readers.

In case of system malfunction, interventions are foreseen as a last resort.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.1)
Information about a particular profession
III.2.2)
Contract performance conditions:
III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date: 08/05/2018
Local time: 16:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
IV.2.7)
Conditions for opening of tenders
Date: 14/05/2018
Local time: 14:00
Place:
European Commission, DG Energy, 1 rue Henri Schnadt, Zone d'activités Cloche d'Or, L-2530 Luxembourg.

Information about authorised persons and opening procedure:
1 representative per tenderer

Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about electronic workflows
VI.3)
Additional information:
VI.4)
Procedures for review
VI.4.1)
Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100
Internet address:http://curia.europa.eu/

VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
VI.4.4)
Service from which information about the review procedure may be obtained
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100
Internet address:http://curia.europa.eu/

VI.5)
Date of dispatch of this notice:
19/03/2018



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