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Procurement Notice Details

Industrial robots [design, manufacture, delivery, installation and commissioning of ess remote handling system]
UK and Sweden

25/05/2018 S98 - - Works - Contract notice - Competitive procedure with negotiation
I.II.III.IV.VI.
United Kingdom-Abingdon: Industrial robots

2018/S 098-222713

Contract notice

Works

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
United Kingdom Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
United Kingdom
Contact person: Rob Harries-Harris or Paula Barham
Telephone: +44 1235468035
E-mail: rob.harries-harris@ukaea.uk
NUTS code: UKJ14
Internet address(es):

Main address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

I.2)
Information about joint procurement
I.3)
Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.ccfe.ac.uk/TenderDocs.aspx?DocName=T-RHH021-18_RHS_PQQ_launch.zip
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity: Fusion research
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
The design, manufacture, delivery, installation and commissioning of ESS Remote Handling System

Reference number: T/RHH021/18
II.1.2)
Main CPV code
42997300
II.1.3)
Type of contract
Works
II.1.4)
Short description:
The design, manufacture, delivery, installation and commissioning of ESS Remote Handling System.

The requirement includes design, manufacture, delivery, installation and commissioning (including all required testing, verification and documentation) of the following:

Remotely operated Dexterous Manipulator(s) that can undertake a series of manipulation tasks.

1 or more remotely operated Hoist(s).

The equipment necessary to deploy the dexterous manipulation and hoist(s) at various locations around the Active Cells.

Aspects of the electrical and control systems required for the above equipment.

II.1.5)
Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)
Information about lots
This contract is divided into lots: no
II.2)
Description
II.2.1)
Title:
II.2.2)
Additional CPV code(s)
42410000
42418500
II.2.3)
Place of performance
NUTS code: SE22
Main site or place of performance:
Lund, Sweden.

II.2.4)
Description of the procurement:
The European Spallation Source (ESS) is a new build scientific research facility that is currently under construction to the North East of Lund, Sweden. This facility includes the Active Cells, for which the United Kingdom Atomic Energy Authority are undertaking delivery of an integrated, remotely operated handling and processing capability — part of which is the Robotic Handling System. Delivery of the Robotic Handling System is the basis for the Requirement of this procurement.

The Scope of Works is to provide a Robotic Handling System to carry out manipulation and lifting tasks within the ESS Active Cells. This System may consist of multiple interacting machines and can be deployed from crane rails and through wall penetrations as required. There is discretionary scope to provide additional supporting tooling and machinery.

The requirement includes design, manufacture, delivery, installation and commissioning (including all required testing, verification and documentation) of the following:

Remotely operated Dexterous Manipulator(s) that can undertake a series of manipulation tasks, such as maintenance of other equipment inside the Active Cells, cleaning actives and attaching lifting adaptors.

1 or more remotely operated Hoist(s). Depending on the location within the Active Cells, the required hoist Safe Working Load requirements vary between 2t and 25t.

The equipment necessary to deploy the dexterous manipulation and hoist(s) at various locations around the Active Cells.

Aspects of the electrical and control systems required for the above equipment.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:
Candidates will be evaluated against a set of selection criteria set out in the PQQ to assess:

— whether the Candidate shall be treated as ineligible to bid as a result of having been convicted of any prescribed offences or for any other prescribed reason,

— whether the Candidate meets the minimum requirements of economic and financial standing,

— whether the Candidate meets the minimum requirements of health and safety, environmental and quality, ethics and equality criteria,

— whether the Candidate meets the minimum standards of technical or professional ability in order to undertake the requirements of the Procurement, and,

— in accordance with the provisions of Regulations 57 and 58 of the PCR, as appropriate and relevant.

II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
All documents must be in English or with an English translation provided free of charge to UKAEA.

Prices may be stated in tenderer's local currency and the contract(s) will be let in the tendered currency GBP. The United Kingdom Atomic Energy Authority reserve the right not to award a contract. The costs of tendering shall be the responsibility of tenderers.

Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Refer to the Pre-Qualification Questionnaire T/RHH021/18 PQQ.

III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions:
Parent company guarantees may be required at UKAEA's discretion.

In the event of a group of contractors submitting an acceptable offer, at UKAEA's discretion it may be necessary for the successful group to provide an undertaking that each company or firm will be jointly and severally responsible for the due performance of the contract.

III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date: 06/08/2018
Local time: 12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/09/2018
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about electronic workflows
VI.3)
Additional information:
The limit on the number of operators who will be invited to tender or to participate is 7, subject to the tie-breaker set out in the Pre-Qualification Questionnaire.

Negotiation will take place in successive stages in order to reduce the number of tenders to be negotiated by applying the award criteria specified in the Invitation to Negotiate.

The estimated total contract value represents the lower bound of the range UKAEA has estimated. The upper bound is 8 000 000 GBP.

VI.4)
Procedures for review
VI.4.1)
Review body
United Kingdom Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
United Kingdom
VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the Authority before a contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period.

Such additional information should be sought from the contact named in this notice.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months).

VI.4.4)
Service from which information about the review procedure may be obtained
VI.5)
Date of dispatch of this notice:
24/05/2018


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