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Procurement Notice Details

Particle accelerators [timing system - for the elbe accelerator]
Dresden, Germany

Purchaser: Helmholtz-Zentrum Dresden-Rossendorf e.V.

09/08/2018 S152 - - Supplies - Contract notice - Competitive procedure with negotiation
I.II.III.IV.VI.
Germany-Dresden: Particle accelerators

2018/S 152-348590

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
Helmholtz-Zentrum Dresden-Rossendorf e.V.
Bautzner Landstrasse 400
Dresden
01328
Germany
Contact person: Abteilung Vergabe- und Beschaffungswesen
E-mail: vergabe@hzdr.de
Fax: +49 3512603166
NUTS code: DED21
Internet address(es):

Main address: http://www.hzdr.de

I.2)
Information about joint procurement
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.hzdr.de/VOL_EUVV1802
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)
Type of the contracting authority
Other type: Research Center
I.5)
Main activity
Other activity: Research
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
Timing System

Reference number: EUVV1802
II.1.2)
Main CPV code
31643000
II.1.3)
Type of contract
Supplies
II.1.4)
Short description:
The electron linear accelerator ELBE consists of 2 electron injectors and multiple user beamlines that can be partly operated in parallel. An important sub-system of the machine is the timing signal generation and distribution which controls electron bunch emission, beamline diagnostic and user experiments on the picosecond timing level. The system needs to be capable for continuous operation which demands a technology readiness level of TRL-8 (“System completed and qualified through test and demonstration”). This call aims for the development, integration and commissioning of a timing system at the ELBE center for high-power radiation sources. The system should contain of a central timing master unit which has interfaces to the ELBE control system and machine protection system. The ELBE control system is based on Siemens PLCs and uses WinCC v7.3 for visualization.

II.1.5)
Estimated total value
II.1.6)
Information about lots
This contract is divided into lots: no
II.2)
Description
II.2.1)
Title:
II.2.2)
Additional CPV code(s)
II.2.3)
Place of performance
NUTS code: DED2
II.2.4)
Description of the procurement:
The timing master has to generate flexible timing signals that are variable in frequency, duty cycle, delay and number of cycles. Logical combinations of timing signals should be used to derive advanced trigger output signals. Minimum ten receiver stations need to be connected to the timing master via electrically isolated links. The receiver stations must generate user defined pulse patterns on a scalable number of physical outputs (electrical and optical) based on the timing master configuration. The system must be maintainable and extendable by the machine staff in terms of number of receiver stations, physical outputs, timing signals and their configuration.

Minimum Hardware requirement:

Max. trigger rate: 26 MHz

Delay step size: 200 ps

Pulse duration step size: 200 ps

Min. delay range / minimum signal period: 300 s

Max. trigger jitter [1 Hz, half trigger frequency] for best performing output type: < 30 ps RMS

Reference clock frequency: 1300 SRF-Accelator; 13 MHz master oscillator

Resynchronization frequency (parameter set/update, counter/divider reset): 10 Hz (Draco), 1 Hz (Penelope)

Different Output Logic Level: TTL, (LV)PECL

Minimum number of timing client stations: 10

Minimum number of different independent output signals per Client: 10.

Minimum Software Requirement:

All the sources of the development that are needed to maintain, extend or modify the system, in particular hardware design files, firmware sources and software program code, must be provided to the purchaser. The development must be documented in an appropriate manner for the different system components like program code comments, block diagrams, component lists and functional descriptions.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.9)
Information about the limits on the number of candidates to be invited
II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: yes
Description of options:
Used Hardware components as spare part.

II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Declaration about the registration within a professional or trade register as prescribed by the legal provisions of the state where the bidder is based.

Declaration regarding the exclusion criteria specified in Sections 123, 124 GWB.

III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Declaration regarding the total turnover of the company and turnover with respect to the special type of task, the subject matter of the award procedure, relating in each case to the last 3 business years.

Minimum level(s) of standards possibly required:
Minimum sales of special task type per year ≥ 1 000 000 EUR.

III.1.3)
Technical and professional ability
List and brief description of selection criteria:
Specification of work performed in the last 5 years.

Minimum level(s) of standards possibly required:
≥ 3 References comparable with the tendered task in their nature and scope. Each reference have to include all the following specifications:

a) the application should be in the field of particle accelerators (Linac, Synchrotron, Medical accelerator and similar);

b) the number of client receiver stations should be at least 8;

c) the reference implementation has high demands on the availability of the timing system (24/7 operation) and is operated routinely; and

d) must not be a demonstrator setup.

III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions:
III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date: 10/09/2018
Local time: 14:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
IV.2.7)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about electronic workflows
VI.3)
Additional information:
VI.4)
Procedures for review
VI.4.1)
Review body
Vergabekammer des Bundes
Villemomblerstr. 76
Bonn
53123
Germany
Telephone: +49 2289499-0
Fax: +49 2289499-163
VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
VI.4.4)
Service from which information about the review procedure may be obtained
Vergabekammer des Bundes
Villemomblerstr. 76
Bonn
53123
Germany
Telephone: +49 2289499-0
Fax: +49 2289499-163
VI.5)
Date of dispatch of this notice:
08/08/2018


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