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Procurement Notice Details

Girders [motorized girder for 2d detectors at the scs instrument]
Germany

20/03/2019 S56 - - Supplies - Contract notice - Open procedure
I.II.III.IV.VI.
Germany-Schenefeld: Girders

2019/S 056-128784

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
European X-Ray Free-Electron Laser Facility GmbH
Holzkoppel 4
Schenefeld
22869
Germany
Contact person: Dr. Oliver Jauch
Telephone: +49 40500360-480
E-mail: ojauch@goerg.de
Fax: +49 40500360-444
NUTS code: DEF09
Internet address(es):

Main address: www.xfel.eu

I.2)
Information about joint procurement
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.subreport.de/E63541787
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.subreport.de/E63541787
Tenders or requests to participate must be submitted to the abovementioned address
I.4)
Type of the contracting authority
Other type: GmbH: Limited liability company subject to German private law, publicly funded mainly by the Federal Republic of Germany
I.5)
Main activity
Other activity: Research
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
Motorized Girder for 2D Detectors at the SCS Instrument

Reference number: 86-CT024494
II.1.2)
Main CPV code
44212240
II.1.3)
Type of contract
Supplies
II.1.4)
Short description:
The European XFEL is a research facility of superlatives: it generates ultrashort X-ray flashes-27 000 times per second and with a brilliance that is a billion times higher than that of the best conventional X-ray radiation sources. To construct and operate the European XFEL, international partners agreed on the foundation of an independent research organization — the European XFEL GmbH (“XFEL”), a non-profit limited liability company under German law. The company employs more than 300 people.

XFEL needs a detector girder that will Support different types of 2D detectors for scientific experiments in the low photon energy regime at the SCS instrument. The key functionality is the motorized, horizontal long travel distance of the main detector, referred to DSSC. This movement is enabled via a sleigh for which the remaining degrees of motion are implemented and motorized.

II.1.5)
Estimated total value
II.1.6)
Information about lots
This contract is divided into lots: no
II.2)
Description
II.2.1)
Title:
II.2.2)
Additional CPV code(s)
31640000
II.2.3)
Place of performance
NUTS code: DEF09
Main site or place of performance:
Holzkoppel 4, D-22869 Schenefeld (GERMANY).

II.2.4)
Description of the procurement:
The detector girder consists of 5 parts: the first part is a 3 meters long stationary main module which supports the supply lines for media and cables for the detector. The second part is a 2 meters long extension module which can be optionally installed upstream of the main module depending on the experiment configuration. In some cases, a short extension unit of the main and extension modules is needed as a third removable component. On top of the main and the extension modules a long translation stage can be manually moved along the beam direction. This long translation stage of about 3 meters in length has further a motorized linear stage which allows for moving the detector during experiments along the beam direction. Finally, a fully motorized sleigh with 4 degrees of motion for fine alignment forms a generic interface to the detector housings and directly supports the main detector.

A drag chain must also be integrated to the main module in order to safely guide all media supplies as well as data acquisition and motor cabling during the movements. For the different detector-girder configurations a set of necessary flight tubes and bellows must be delivered in addition.

The scope of work is the fabrication of the detector girder (GRD) for the SCS instrument including:

— detailed design and fabrication of the base structure, an extension base structure as well a short extension, and a horizontal long translation stage according to the technical design specifications,

— detailed design and fabrication of a fully motorized detector sleigh with 4 degrees of motion according to the technical specifications,

— implementation of a drag line with a length of approximately 6 meters,

— all motion hardware (motors, bearings, gearing, etc.) and cabling up to a connection box attached to the base structure,

— Finite Element Analysis (FEA) study or an analytical force calculation of the girder components must be performed to document structural integrity. Here, in particular, vacuum forces on the large diameters vacuum flanges have to be taken into account,

— design and fabrication of 2 configurations for the flight tube and bellows,

— full documentation including instruction manual, technical and electrical drawings, risk assessments and welding certificates,

— delivery of all components to European XFEL, Schenefeld, Germany,

— installation of deliverables at European XFEL (with support from XFEL groups).

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 8
This contract is subject to renewal: no
II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Self-declaration regarding exclusion criteria (Sec. 123, 124 GWB).

III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Declaration concerning the economic and financial capabilities of the company, in particular financial statements of the last 3 years, statement of total turnover of the enterprise and turnover with respect to the special type of service which is the subject-matter of the award, each pertaining to the last 3 financial years.

III.1.3)
Technical and professional ability
List and brief description of selection criteria:
(a) 3 references for similar projects including contact persons who can give feedback about their experience;

(b) company profile including an overview of the personnel that will be involved in the project;

(c) certifications of the company regarding QM and welding;

(d) list of metrology instruments available for the Factory Acceptance Test (FAT).

III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions:
III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date: 16/04/2019
Local time: 12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
English, German
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date: 16/04/2019
Local time: 12:00
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about electronic workflows
VI.3)
Additional information:
(a) the Contracting Authority reserves the right to cancel this call for tender in case of an objective cause. Indemnity claims are excluded;

(b) tenderers, who have not submitted the required documents of Sec. III of this public notice, can be excluded from the further tendering procedure. The Contracting Authority reserves the right, to request missing documents;

(c) with the offer, all bidders must present the following documents:

— technical design including:

CAD drawings:

—— design of the modules and extension unit,

—— design of the long-translation stage,

—— design of the detector sleigh,

—— design of the bellows and their movements,

—— description of the change of modules,

—— description of the change of the long-translation stage over all modules,

— a table with all movements and their ranges, reproducibility and resolution,

— a thorough step by step description how to change from the configuration example 3 to the configuration example 1 including vacuum components (figure 3 in Chapter 3.1.2 at Page 9),

— a schedule for the production, delivery and setup of the system;

(d) a list of proposed subcontractors (if applicable) including goods and services supplied by these subcontractors has to be handed in with the offer.

VI.4)
Procedures for review
VI.4.1)
Review body
Vergabekammer des Bundes
Bonn
Germany
VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The time-limit for appeal is regulated under Sec. 160 Para. 3 GWB.

The application is inadmissible if:

1) The applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not object to the Contracting Entity within 10 calendar days; the deadline stipulated in Sec. 134 Para. 2 remains unaffected;

2) Violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the Contracting Entity by the end of the period specified in the notice for the submission of a tender or application;

3) Violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the Contracting Entity by the end of the period specified in the notice for the submission of a tender or application;

4) More than 15 calendar days have elapsed from the receipt of notification from the Contracting Entity that it is unwilling to redress the complaint.

Further information regarding the time limit for appeal under Sec. 160 Para. 3 GWB can be obtained by the abovementioned body (see Sec. VI.4.1 of this public notice).

VI.4.4)
Service from which information about the review procedure may be obtained
VI.5)
Date of dispatch of this notice:
15/03/2019

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