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Procurement Notice Details

Laboratory, optical and precision equipments (excl. glasses) [cryostat - dry dilution refrigerator for 'nucleus']
Munich, Germany

06/05/2019 S87 - - Supplies - Contract notice - Open procedure
I.II.III.IV.VI.
Germany-Munich: Laboratory, optical and precision equipments (excl. glasses)

2019/S 087-208702

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
Technische Universität München
Arcisstraße 21
München
80333
Germany
E-mail: Vergabeberatung@zv.tum.de
NUTS code: DE212
Internet address(es):

Main address: www.tum.de

I.2)
Information about joint procurement
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.dtvp.de/Satellite/notice/CXP4YK0YVSC/documents
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.dtvp.de/Satellite/notice/CXP4YK0YVSC
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
Kryostat

Reference number: 001/2019
II.1.2)
Main CPV code
38000000
II.1.3)
Type of contract
Supplies
II.1.4)
Short description:
To achieve the physics program of Nucleus we plan to use a newest-generation dry dilution refrigerator, which can be operated strictly without the use of cryogenic liquids such as liquid He and N (except for the limited amount of the He3/He4 mixture). Such a system is the absolute requirement for the use in the special environment of a nuclear power reactor. Special emphasis is put on the low-noise aspects of the system, in particular on the decoupling of the vibrational noise induced by the pulse-tube cooler. Ultimately, an advanced decoupling of pulse-tube and the Nucleus cryogenic detectors is needed to reach our physics goals. Further, we require a system that is fully automated and allows a maintenance-free operation over the time scale of 1 year or more.

The subject of this procurement procedure is the award of a supply contract for a dry dilution refrigerator for Nucleus.

II.1.5)
Estimated total value
Value excluding VAT: 390 000.00 EUR
II.1.6)
Information about lots
This contract is divided into lots: no
II.2)
Description
II.2.1)
Title:
II.2.2)
Additional CPV code(s)
II.2.3)
Place of performance
NUTS code: DE21H
Main site or place of performance:
Garching.

II.2.4)
Description of the procurement:
— dry dilution refrigerator with insert,

— 3He-4He dilution unit with welded step heat exchanger and no soft-solder joints in the dilution unit. The dilution unit must be exchangeable without removing the wiring of the cryostat and the copper plates at all cooling stages,

— pulse-tube cooler PT420-RM or equivalent and a linear motor drive of the rotary valve,

— guaranteed base temperature of < 10 mK,

— experimental volume of at least 30 cm in diameter and 60 cm in height,

— a minimum cooling power of 500 uW at 100 mK and 16 uW at 20 mK with the compressor bypassed,

— cool-down time from 300 K to 10 mK in <24 hours,

— an appropriate gas handling system (GHS) including all necessary pumps, compressors, flow meter, valves, mixture tanks etc. The GHS must be fully automatic (i.e. software controlled). The entire cooling cycle is software controlled and automatic, including the GHS, but also must allow for manual control of the refrigerator. All pumps and compressor are oil-free. The control unit must automatically recover from power faults in a manner that ensures the safety of the refrigerator,

— control unit including the possibility for full remote control, including software and process control system,

— the cold trap must allow for proven continuous refrigerator operation (experimental proof in an existing system) without the need of any liquid cryogenics for > 2 years. The system must be integrated in the dry fridge,

— support frame for the cryostat,

— a central rod in the dilution fridge that allows for a maximum load of at least 200 kg below the mixing chamber plate, without affecting the cooling performance of the cryostat. Baffels of metal plates that might be installed in the rod at different temperature stages acting as radiation shields have to be removable in order to install a custom-made spring system (provided by TUM) from 300 K to 10 mK at a later stage,

— heavy duty support frame to damp vibrations and to stand the extended payload of the setup,

— all components for the interconnection of dry dilution refrigerator and the gas handling system with all necessary measures to decouple mechanically and electronically,

— thermometry at different temperature stages including readout and control,

— full documentation of all processes required for the operation and control of the refrigeration,

— superconducting NbTi wiring (56 x 2 channels) from 4 K to mixing chamber and Cu wiring (56 x 2 channels) from 300 K to 4 K with appropriate connectors and a breakout box at room temperature,

— a system for He-4 condensation into a reservoir on the 4 K temperature stage (“He battery”) which allows a temporary operation (typically > 3 h) of the refrigerator at base temperature with the pulse-tube cooler being switched off. Including all necessary equipment, tubing, heat exchanger and connections to He supply at 300 K. The functionality of the system has to be experimentally proven in an existing setup and must be commercially available,

— manual operation and control of the system via a control panel,

— custom layout of the system to adapt it to the laboratory at TUM and ready-to-operate installation and proof of operation of the system on-site at TUM, including operating instructions and training for TUM,

— the He4/He3 mixture is not part of the supply contract, and will be provided by the TUM. The necessary information (amount and mixing ratio) will be provided by the contractor well before the installation at the TUM. The provided mixture will be inserted during the installation of the system on-site,

— the rotary pump for the mixing circuit is not part of the supply contract, and will be provided by TUM.

II.2.5)
Award criteria
Criteria below
Price
II.2.6)
Estimated value
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 8
This contract is subject to renewal: no
II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
Grant Agreement number: 804228 - NU-CLEUS - ERC-2018-STG

II.2.14)
Additional information
Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The following documents (self-declarations, information, certificates and/or other supporting documents) proving the absence of grounds for exclusion and the fulfillment of the selection criteria must be submitted with the tender:

1) Self-declaration (pursuant to Section 123 (1) to (3) GWB) that no person whose conduct is attributable to the tenderer or a member of the group of economic operators has been convicted, or a fine has been legally established against the economic operator, pursuant to Section 30 OWiG, for an offense against the codes as set out in the procurement and procedure description, Section 4.2.3 (1);

2) Self-declaration that the tenderer has fulfilled its obligation to pay taxes, duties and social security contributions (§ 123 (4) GWB);

3) Self-declaration (on facultative exclusion grounds pursuant to § 124 GWB) that:

— neither the tenderer's company nor any person whose conduct is attributable to the tenderer has failed to fulfill its obligations under environmental, social or labor law when executing public contracts,

— the tenderer's company is not insolvent, insolvency proceedings or similar proceedings have not been instituted or opened for the assets of the tenderer's company, the opening of such proceedings has not been refused for lack of assets, and the company is not in liquidation or has ceased its activity,

— neither the tenderer's company nor any person whose conduct is attributable to the company has been guilty of grave professional misconduct that calls into question the integrity of the company,

— neither the company nor any person whose conduct is attributable to the company has entered into agreements with other undertakings which have the effect of preventing, restricting or distorting competition,

— the entity has not materially or consistently fulfilled a material breach in the execution of a previous public procurement or procurement contract, resulting in termination, damages or similar legal consequences;

4) Self-declaration (pursuant to § 21 Schwarzarbeitsbekämpfungsgesetz — SchwarzArbG) that during the last 3 years neither the tenderer nor its legal representatives have committed an offense against:

— § 8 (1) No 2, §§ 10 to 11,

— § 404 (1) or (2) No 3 Book 3 of the Social Code (SGB III),

— §§ 15, 15a, 16 (1) No 1, 1c, 1d, 1f or 2 of the Temporary Employment Act (AÜG), or

— § 266a (1) to (4) of the Criminal Code (or the respective Codes of the country of incorporation of the tenderer or the members of the group of economic operators) that led or might lead to an imprisonment sentence of more than 3 months or a fine of more than 90 days' pay or at least 2 500 EUR;

5) Self-declaration regarding the enrolment/registration number of the economic operator's undertaking in professional or trade registers (if applicable).

III.1.2)
Economic and financial standing
List and brief description of selection criteria:
6) Self-declaration of the total yearly turnover of the economic operator, based on the last 3 fiscal years (2016 to 2018).

Minimum level(s) of standards possibly required:
A minimum turnover of 500 000 EUR excl. of VAT in each of the last 3 fiscal years (2016 to 2018) is a minimum requirement.

III.1.3)
Technical and professional ability
List and brief description of selection criteria:
7) Self-declaration (according to the following requirements) of a sufficient level of experience demonstrated by at least 3 reference projects (each having as subject a supply contract for a comparable dry dilution refrigerator) in the past 3 fiscal years (2016 to 2018) (minimum requirement), stating name, address and Email address of a contact person of the contracting body of the reference project and a project name and description of the services provided by the tenderer. TUM reserves the right to verify the tenderer's details by interrogating the contracting body of the reference project.

Minimum level(s) of standards possibly required:
3 reference projects (each having as subject a supply contract for a comparable dry dilution refrigerator) in the past 3 fiscal years (2016 to 2018).

III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions:
III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date: 03/06/2019
Local time: 12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
German, English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date: 03/06/2019
Local time: 12:01
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about electronic workflows
VI.3)
Additional information:
Bekanntmachungs-ID: CXP4YK0YVSC

VI.4)
Procedures for review
VI.4.1)
Review body
Regierung von Oberbayern — Vergabekammer Südbayern
Maximilianstraße 39
München
80538
Germany
Telephone: +49 8921762411
E-mail: vergabekammer.suedbayern@reg-ob.bayern.de
Fax: +49 8921762847
Internet address: www.regierung.oberbayern.bayern.de/behoerde/mittelinstanz/vergabekammer

VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The application for a review procedure at the review body as set out in Section VI.4.1) is inadmissible pursuant to § 160 (3) GWB if:

1) The tenderer has recognized the alleged infringement of public procurement rules prior to the submission of the petition for review and has not issued a complaint to TUM within a period of ten calendar days;

2) Infringements of public procurement rules which are discernible on the basis of the Contract Notice are not notified to TUM at the latest by the expiry of the time-limit specified in the contract notice for the tender;

3) Infringements of procurement rules which are discernible on the basis of the procurement documents are not notified to TUM at the latest by the expiry of the time limit specified in the contract notice for the tender; or

4) More than 15 calendar days have elapsed after receipt of the notification by TUM to not remedy a complaint of the tenderer.

VI.4.4)
Service from which information about the review procedure may be obtained
VI.5)
Date of dispatch of this notice:
02/05/2019


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