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Procurement Notice Details

Armoured or reinforced doors [design, manufacture, supply, delivery and installation of the european spallation source intrabay doors, floor valves and component transfer hatch]
UK and Sweden

Purchaser: United Kingdom Atomic Energy Authority

19/05/2018 S95 - - Works - Contract notice - Competitive procedure with negotiation
I.II.III.IV.VI.
United Kingdom-Abingdon: Armoured or reinforced doors

2018/S 095-214812

Contract notice

Works

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
United Kingdom Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
United Kingdom
Contact person: Rob Harries-Harris or Paula Barham
Telephone: +44 1235468035
E-mail: rob.harries-harris@ukaea.uk
NUTS code: UKJ14
Internet address(es):

Main address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

I.2)
Information about joint procurement
I.3)
Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.ccfe.ac.uk/TenderDocs.aspx?DocName=T-RHH020-18_CandS_PQQ_launch.zip
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity: Fusion research
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
Design, manufacture, supply, delivery and installation of the european spallation source intrabay doors, floor valves and component transfer hatch.

Reference number: T/RHH020/18
II.1.2)
Main CPV code
44421500
II.1.3)
Type of contract
Works
II.1.4)
Short description:
The ESS is one of the world's largest scientific and technology infrastructure projects being constructed today, currently under construction to the north east of Lund (Sweden). It will include a waste processing plant known as the Active Cells.

The required Works form an integral part of the Active Cells perimeter. It is therefore required that these works perform as part of the perimeter confinement and radiation boundary such that the Works will act to ensure that radioactive particles and radiation within the Active Cells do not pose a hazard to people and the environment. The Contractor shall design manufacture deliver install and commission (including all required testing, verification and documentation) the following:

— active Cell Upper and Lower Intrabay Doors,

— active Cell Floor Valve 2 off,

— active Cell Component Transfer Hatch,

— actuating mechanisms, drives and low level control systems.

II.1.5)
Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)
Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
UKAEA will award either Lot 1 only or Lot 2 and / or Lot 3. The criteria to be used for the award of Lots are stated in the procurement documents.

II.2)
Description
II.2.1)
Title:
Component Transfer Hatch, Intrabay Door, Floor valve

Lot No: 1
II.2.2)
Additional CPV code(s)
35113200
45262300
44200000
45255400
44221200
90721600
14622000
II.2.3)
Place of performance
NUTS code: SE22
Main site or place of performance:
Lund, Sweden.

II.2.4)
Description of the procurement:
The Contractor for lot 1 shall design manufacture deliver install and commission (including all required testing, verification and documentation) the following:

Active Cell Upper and Lower Intrabay Doors, Active Cell Floor Valve (2 number), Active Cell Component Transfer Hatch, actuating mechanisms, drives and low level control systems, as stated in the procurement documents.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:
Candidates will be evaluated against a set of selection criteria set out in the PQQ to assess:

— whether the Candidate shall be treated as ineligible to bid as a result of having been convicted of any prescribed offences or for any other prescribed reason,

— whether the Candidate meets the minimum requirements of economic and financial standing,

— whether the Candidate meets the minimum requirements of health and safety, environmental and quality, ethics and equality criteria,

— whether the Candidate meets the minimum standards of technical or professional ability in order to undertake the requirements of the Procurement, and.

— in accordance with the provisions of Regulations 57 and 58 of the PCR, as appropriate and relevant.

II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
All documents must be in English or with an English translation provided free of charge to UKAEA.

Prices may be stated in tenderer's local currency and the contract(s) will be let in the tendered currency GBP. The United Kingdom Atomic Energy Authority reserve the right not to award a contract for any or all lots. The costs of tendering shall be the responsibility of tenderers.

II.2)
Description
II.2.1)
Title:
Component Transfer Hatch

Lot No: 2
II.2.2)
Additional CPV code(s)
45255400
35113200
44221200
90721600
14622000
II.2.3)
Place of performance
NUTS code: SE22
Main site or place of performance:
Lund, Sweden.

II.2.4)
Description of the procurement:
The Contractor for lot 2 shall design manufacture deliver install and commission (including all required testing, verification and documentation) the following:

Active Cell Component Transfer Hatch, actuating mechanisms, drives and low level control systems, as stated in the procurement documents.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:
Candidates will be evaluated against a set of selection criteria set out in the PQQ to assess:

— whether the Candidate shall be treated as ineligible to bid as a result of having been convicted of any prescribed offences or for any other prescribed reason;

— whether the Candidate meets the minimum requirements of economic and financial standing;

— whether the Candidate meets the minimum requirements of health and safety, environmental and quality, ethics and equality criteria;

— whether the Candidate meets the minimum standards of technical or professional ability in order to undertake the requirements of the Procurement , and

— in accordance with the provisions of Regulations 57 and 58 of the PCR, as appropriate and relevant.

II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
All documents must be in English or with an English translation provided free of charge to UKAEA.

Prices may be stated in tenderer's local currency and the contract(s) will be let in the tendered currency GBP. The United Kingdom Atomic Energy Authority reserve the right not to award a contract for any or all lots. The costs of tendering shall be the responsibility of tenderers.

II.2)
Description
II.2.1)
Title:
Floor Valve and Intrabay doors

Lot No: 3
II.2.2)
Additional CPV code(s)
35113200
45262300
44200000
45255400
44221200
90721600
14622000
II.2.3)
Place of performance
NUTS code: SE22
Main site or place of performance:
Lund, Sweden.

II.2.4)
Description of the procurement:
The Contractor for lot 3 shall design manufacture deliver install and commission (including all required testing, verification and documentation) the following:

Active Cell Upper and Lower Intrabay Doors, Active Cell Floor Valve (2 number), actuating mechanisms, drives and low level control systems, as stated in the procurement documents.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 5 000 000.00 GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2019
End: 31/12/2021
This contract is subject to renewal: no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:
Candidates will be evaluated against a set of selection criteria set out in the PQQ to assess:

— whether the Candidate shall be treated as ineligible to bid as a result of having been convicted of any prescribed offences or for any other prescribed reason,

— whether the Candidate meets the minimum requirements of economic and financial standing,

— whether the Candidate meets the minimum requirements of health and safety, environmental and quality, ethics and equality criteria,

— whether the Candidate meets the minimum standards of technical or professional ability in order to undertake the requirements of the Procurement, and

— in accordance with the provisions of Regulations 57 and 58 of the PCR, as appropriate and relevant.

II.2.10)
Information about variants
Variants will be accepted: no
II.2.11)
Information about options
Options: no
II.2.12)
Information about electronic catalogues
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
All documents must be in English or with an English translation provided free of charge to UKAEA.

Prices may be stated in tenderer's local currency and the contract(s) will be let in the tendered currency GBP. The United Kingdom Atomic Energy Authority reserve the right not to award a contract for any or all lots. The costs of tendering shall be the responsibility of tenderers.

Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Refer to the Pre-Qualification Questionnaire T/RHH020/18 PQQ.

III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions:
Parent company guarantees may be required at UKAEA's discretion.

In the event of a group of contractors submitting an acceptable offer, at UKAEA's discretion it may be necessary for the successful group to provide an undertaking that each company or firm will be jointly and severally responsible for the due performance of the contract.

III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date: 03/07/2018
Local time: 12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/08/2018
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Section VI: Complementary information

VI.1)
Information about recurrence
This is a recurrent procurement: no
VI.2)
Information about electronic workflows
VI.3)
Additional information:
UKAEA will award either Lot 1 only or Lot 2 and / or Lot 3. The criteria to be used for the award of Lots are stated in the procurement documents.

The limiton the number of operators who will be invited to tender or to participate is 7, subject to the tie-breaker set out in the Pre-Qualification Questionnaire.

Negotiation will take place in successive stages in order to reduce the number of tenders to be negotiated by applying the award criteria specified in the Invitation to Negotiate.

The estimated values for the total contract value and each lot represent the lower bound of the range UKAEA has estimated. The upper bounds are:

— total contract value: 9 000 000 GBP,

— lot 1: 9 000 000 GBP,

— lot 2: 2 000 000 GBP,

— lot 3: 7 000 000 GBP.

VI.4)
Procedures for review
VI.4.1)
Review body
United Kingdom Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
United Kingdom
VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the Authority before a contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided within a minimum of 3 working days before the expiry of the standstill period.

Such additional information should be sought from the contact named in this notice.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 Nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months).

VI.4.4)
Service from which information about the review procedure may be obtained
VI.5)
Date of dispatch of this notice:
18/05/2018


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