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Procurement Notice Details

Research and development services and related consultancy services [development, design, testing and delivery of a chopper-system for the odin beamline at the european spallation source]
Germany and Sweden

01/06/2018 S103 - - Supplies - Prior information notice with call for competition - Competitive procedure with negotiation
I.II.III.IV.VI.
Germany-Garching: Research and development services and related consultancy services

2018/S 103-234769

Prior information notice

This notice is a call for competition

Supplies

Directive 2014/24/EU
Section I: Contracting authority

I.1)
Name and addresses
Technische Universität München Körperschaft des öffentlichen Rechts
Lichtenbergstraße 1
Garching
85747
Germany
Contact person: Reinhard Obermeier
E-mail: reinhard.obermeier@frm2.tum.de
NUTS code: DE21H
Internet address(es):

Main address: http://www.frm2.tum.de

I.2)
Information about joint procurement
I.3)
Communication
Additional information can be obtained from another address:
Technische Universität München
Lichtenbergstraße 1
Garching
85747
Germany
Contact person: Dr. Michael Lerche
Telephone: +49 89289-12106
E-mail: michael.lerche@frm2.tum.de
NUTS code: DE21H
Internet address(es):

Main address: http://frm2.tum.de

Tenders or requests to participate must be submitted to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object

II.1)
Scope of the procurement
II.1.1)
Title:
Development, design, testing and delivery of a chopper-system for the ODIN Beamline at the European Spallation Source (ESS)

II.1.2)
Main CPV code
73000000
II.1.3)
Type of contract
Supplies
II.1.4)
Short description:
As part of the German contribution to the European spallation source ERIC (ESS), which is being built in Lund, Sweden, the client directs the planning and construction of a neutron radiography / tomography system (ODIN). Part of the ODIN system is a neutron chopper system for neutron wavelength selection. The subject of this call is the design, development and presentation and —after successful acceptance of the design by the client in a Critical Design Review (CDR) —production and delivery of 9 (nine) neutron choppers in 5 (five) Single and 2 (two) double housings, the production and supply of a suitable control and monitoring system, the installation of the system at the ESS in Lund, Sweden and finally a complete introduction to the operation of the overall system in Lund, Sweden.

II.1.5)
Estimated total value
II.1.6)
Information about lots
This contract is divided into lots: no
II.2)
Description
II.2.1)
Title:
II.2.2)
Additional CPV code(s)
II.2.3)
Place of performance
NUTS code: SE224
Main site or place of performance:
Design, development and production as well as initial acceptance test at the contractor site. Installation, final test and acceptance as well as training for the chopper system in Lund, Sweden.

II.2.4)
Description of the procurement:
The supplies and services to be provided by the contractor comprise 4 service packages:

Service Package 1:

1. The design of nine neutron choppers, five single and two double housings, as well as an appropriate control and monitoring system.

1.1. The design of nine neutron chopper discs in four different sizes.

1.2. Design of a single chopper housing, which can be mounted hanging.

1.3. Design of a chopper housing scalable for three different chopper disc sizes. The housing can be split horizontally, so that the lower part can be integrated into the ODIN neutron guide. The upper part contains the chopper disc and can be removed for maintenance.

1.4. Complete drawings and documentation for points 1.1-1.3.

2. Development of the chopper system

2.1. Development of non-standard components, when necessary.

3. Presentation of the preliminary design/development.

3.1. Presentation and discussion of the overall system design/development in Lund, Sweden in a Critical Design Review (CDR)

3.2. If necessary, modification of the design according to the requirements of the CDR and repeated presentation of the revised design.

Service Package 2:

4. Production of the choppers:

4.1. The production includes the complete chopper system as well as the control and monitoring components.

4.1.1. Within the scope of production, the version of the ESS regulations (CHIM and CHIC) valid at the beginning of production is used. In the case of a revision of one of the above-mentioned regulations or standards, additional costs caused by these changes and all risks, especially deadlines, shall be borne by the client.

4.1.2. The scope of services includes the preparation of all necessary documents, the execution of all measures in connection with the production as well as the execution of the necessary tests and their documentation.

4.1.3. The documentation and operating documents to be supplied to the client include the manufacturing documentation, handling instructions and vacuum test and controls test documentation.

4.1.4. The handover of the manufacturing documentation to the client is made in the following format: one original, one copy and one digital copy as a PDF file (CD, DVD or USB storage medium)

5. Production of chopper motor control, monitoring system and accessories:

5.1. The production includes:

5.1.1. Chopper control system Hardware with interface to the ESS CHIC standard.

5.1.2. surveillance systems:

5.1.2.1. vacuum sensors

5.1.2.2. vibration sensors

5.1.2.3. temperature sensors

5.1.2.4. Bearing condition sensors

5.1.2.5. Cooling water flow sensor

5.1.3. Accessory:

5.1.3.1. Complete cabling

5.1.3.2. Housing vacuum seals including lids for the lower part of the horizontally split housings

6. Inspection of all components at the contractor site

6.1. Vacuum test of all housings

6.2. Functional test of all components including sensors

Service Package 3:

7. Delivery and installation of the entire system

7.1. Delivery to:

ESS Construction Site.

Odarslövsvägen 113.

225 92 Lund

Sweden

7.2. installation

During installation at the ESS, the contractor must adhere to the accident prevention regulations as well as the generally accepted safety and occupational health rules during installation on the grounds of the ESS in Lund.

Service Package 4:

8. Examination, Site Acceptance Test (SAT)

8.1. Vacuum test of all housings

8.2. Test the integration of the control and monitoring systems into the ESS-CHIC system

8.3. Functional test of all components including sensors

9. Training of the client's personnel

The scope of services includes the implementation of a theoretical and practical training for the proper operation of the chopper system. The contracting parties agree on the training program in advance by mutual agreement.

II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:
The complexity of the development may require an extension/renewal, in mutual agreement.

II.2.10)
Information about variants
II.2.11)
Information about options
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)
Additional information
The contract following this call for competition will be awarded without issuance of a separate call. Interested companies are invited to communicate their interest via a written expression of interest.

Section III: Legal, economic, financial and technical information

III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Excerpt from the Commercial Register.

III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Self-declaration of the turnover of the company in the past 3 completed financial years, in so far as it relates to services comparable to the service to be awarded, including the share in services performed jointly with other companies.

III.1.3)
Technical and professional ability
List and brief description of selection criteria:
a) Self-declaration on services provided in the past 3 financial years that are comparable to the service to be awarded.

b) Self-declaration on quality assurance measures.

III.1.5)
Information about reserved contracts
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions:
Due to the complexity of the requested development work, which requires discussions on site, the contractor may not be located more than 1000 km away from the client.

III.2.3)
Information about staff responsible for the performance of the contract
Section IV: Procedure

IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
IV.1.6)
Information about electronic auction
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of expressions of interest
Date: 06/07/2018
Local time: 12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted:
English, German
IV.2.5)
Scheduled date for start of award procedures:
Section VI: Complementary information

VI.2)
Information about electronic workflows
VI.3)
Additional information:
VI.4)
Procedures for review
VI.4.1)
Review body
Regierung von Oberbayern - Vergabekammer Südbayern
Maximillianstraße 39
München
80538
Germany
Telephone: +49 8921762411
Fax: +49 8921762847
VI.4.2)
Body responsible for mediation procedures
VI.4.3)
Review procedure
VI.4.4)
Service from which information about the review procedure may be obtained
VI.5)
Date of dispatch of this notice:
30/05/2018


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